Your 2025-26 payroll calendar is now available for review on the Employer Reporting website. The dates on your calendar were created following the schedule used in your fiscal year (FY) 2024-25 payroll calendars. Please review your online payroll calendar dates to ensure they correspond to the pay period begin and end dates that you will use for your retirement detail reports in FY 2025-26.
You can view your calendar by clicking the View Payroll Calendar link. Under Existing Calendars, locate the FY 2025-26 calendar link(s). This will open the Create/Edit Payroll Calendar Details screen. Verify the pay period start and end dates listed under Option 2 – View Payroll Period Dates.
Only the Michigan Office of Retirement Services (ORS) can make changes to your payroll calendar. ORS cannot make retroactive changes, only future changes. If your 2025-26 calendar needs to be changed, you must contact ORS no later than May 23, 2025. Please submit changes by completing the Payroll Calendar Submission and Change Request (R1073C) form, located on the Employer Information website under Reporting Resources, Forms.
Important: Adjustments to your payroll calendar will result in changes to your pay cycle report and payment due dates.
ORS will not accept calendar changes in the event a pay period end date falls on a holiday or a weekend. Changes in a payroll calendar are allowed only in the instance of changing the frequency of pay (biweekly, semimonthly, or monthly) or in the case of a fiscal year with 27 pay periods.
For more information on payroll calendars, please see the Reporting Instruction Manual (RIM) section 7.00.01 Payroll calendars and due dates.
We have received numerous questions regarding the 147g reimbursements owed to members with the Premium Subsidy for their FY 2025 3% healthcare contributions. In response, we have expanded and updated our 147g FAQs page. In addition to the FAQs, this page features links to past communications related to this issue and notes highlighting recent changes to the FAQs.
The most recent updates include more detailed answers to the questions “Who is eligible for reimbursement?” and “Is the Sec. 147g reimbursement reportable for retirement purposes?” New questions cover topics like members who retire or terminate during FY 2025 and members who work for more than one RU.
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An important way to help your employees, especially those close to retirement or getting ready to retire, is to encourage them to check their years of service in miAccount. It is important that members verify that their service credit is correct and they will have enough service credit by their planned retirement effective date.
Employers can only make adjustments that will affect a member’s active service credit before the member’s retirement effective date.
If adjustments are needed to an employee’s service credit, refer to the RIM sections 7.05.07: Adjusting DTL2 records – overview and 7.05.08: Adjusting wages or hours on a DTL2 record.
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With a busy retirement application season now in full swing, here are some materials to share with your staff who may be considering this big step. You may wish to remind them that the sooner they submit their application and the supporting documents, the better for all parties involved (the applicant, the employer, and ORS).
Found on the member website under Ready to Retire, ORS’s Planning Your Retirement Online Presentations page is the best place for employees to start. Some of those considering retirement may be ready to get specific details about applying in the presentation’s Step 4: Review and Apply section.
In addition, the member website’s Common Bumps section lists the most common issues that can slow down the processing of a retirement application and provides solutions for minimizing these common bumps.
As employees apply for retirement, you’ll be receiving notifications to complete Final Payroll Details (FPDs) for applicants. You can ease the process for your retiring staff by completing FPDs accurately and promptly. For help with completing FPDs, see ORS’s Final Payroll Details e-learning module or the RIM section 11: Final Payroll Details.
For those attending the Michigan School Business Officials (MSBO) Annual Conference in Grand Rapids, Michigan, we welcome you to join us for our presentations or visit us at booth number 538. Presentation locations will be announced at the conference.
130g Non-Collectively Bargained Contracts and Salary Scales on Tuesday, April 29, from 3:45 to 4:30 p.m.
B23 Understanding MPSERS Audits on Wednesday, April 30, from 9:20 a.m. to 10:20 a.m.
E19 ORS for Human Resources on Thursday, May 1, from 8:20 to 9:20 a.m.
i18 How to Navigate Final Payroll Details on Thursday, May 1, from 2 to 2:30 p.m.
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Employment class codes define your employees’ positions within your reporting unit (RU). It is important to report your employees under the correct class codes that correspond with their position, or adjustments may be required. If adjustments are requested, we recommend letting all the negative adjustments post first to remove all of the wages and hours under the incorrect class code. Once posted, you can process the positive adjustments to add the wages and hours back in under the correct class code.
The switch from one class code to another should be a wash in contributions when reporting the same amount of wages. If the employee is in a tiered benefit plan (MIP Graded, MIP Plus, Pension Plus), the adjustments may cause your download detail totals to look different than anticipated. Here are some tips to help keep track of your contribution totals when processing adjustments for employees in the MIP Graded, MIP Plus, and Pension Plus tiered benefit plans:
- Process adjustments based on the wages for each tier.
- Process negative adjustments for the most recent pay periods first (from $15k+ down to $14,999, then $14,999 down to $4,999, then those under $5k wages).
- Once the negative adjustments have posted, process the positive adjustments beginning with the oldest pay period to the most recent pay period (from $0.00 to $4,999, then $4,999 to $14,999, then $15k and above).
Continue to monitor your totals on your download detail until all adjustments for the fiscal year have posted.
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It’s important for you and your employees to keep your beneficiaries for the State of Michigan 401(k) and 457 Plans up to date. Reviewing your beneficiaries at least once a year will ensure your assets go where you want them to in the event of your death. Log in to your account and select your name in the top right, choose Personal Information, and scroll down to access beneficiary information.
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