On Feb. 23, the DC Feedback File will display rate changes for this year’s Small Steps campaign. Please ensure that DC contribution rates for any employees listed are updated based on the Effective Report End Date on the View DC Feedback File screen. Depending on your payroll calendar, the Effective Report End Date may be one or two pay periods following Feb. 23.
On Feb. 7, ORS sent most reporting units an email showing a credit that appeared on your Employer Statement starting Feb. 7 (see image below) to be applied to future DC employer contributions.
 The email was sent to the Web Administrator at your reporting unit with instructions to share the information with business officials, payment processors, and any other payroll staff who may need it. If you did not receive this information and need to see it, please contact your Web Administrator.
If your reporting unit has no employees who make DC or Personal Healthcare Fund contributions, you did not receive this email and can ignore this information.
For more information and assistance in calculating your pay cycle payments visit the Employer Contributions Forfeiture Credit resource page.
Until now, problems with incorrect social security numbers (SSN) took several days to straighten out, but now the process will be more efficient.
Previously, not all data converted, causing information to disappear from the Employer Reporting website. The reporting unit would need to take screenshots of DTL records and process negative and positive adjustments. The process took a few days because records required posting and transferring to Voya.
Here is the new process:
- Reporting unit notifies ORS Web Reporting of an SSN issue.
- ORS modifies an incorrect SSN or merges two SSNs (one correct and one incorrect). All DTL records are corrected and display correctly on ESS. No adjustments are necessary.
- ORS instructs Voya to modify or merge the incorrect and correct accounts.
The new process is completed in minutes.
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On Thursday, Feb. 15, we sent invitations to complete our survey. Your responses help ORS better understand how we can improve our processes and build a stronger relationship with you.
For those who have completed the survey, we thank you for your valuable feedback. If you haven’t yet responded, there’s still time to complete the survey before the deadline at 6 p.m. Friday, March 1. Completing the survey shouldn’t take more than 10 minutes.
If your email address is in our contacts database as both payroll and administrative positions, you will receive only one email invitation to this survey. The survey will ask which type of position describes your primary role. You may take the survey only once.
Bonus payments are payments made to employees that are not guaranteed, not associated with additional duties or merit-based activities, or not defined in the contract or union agreement. A payment is considered a bonus if it meets this definition, regardless of whether your reporting unit calls it a bonus payment.
Bonus payments are considered nonreportable compensation for retirement purposes on DTL2; however, bonus payments are considered part of gross earnings and should be reported on DTL4.
Examples of bonus payments include but are not limited to:
- Signing bonuses.
- Retention bonuses.
- Termination incentive payments.
- Revenue-sharing payments.
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The State of Michigan Plans education team is available for scheduling presentations and/or one-on-one appointments for your employees. Call 517-284-4422 to schedule virtual or in-person events for your location.
The Small Steps 1% increase will occur in the first pay period in March for eligible participants who did not opt out.
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