Each year, the Reporting Authorization Certification (RAC) is sent to all reporting units near the beginning of the school year. This form includes the contacts and users for your reporting unit as they are listed on your Employer Reporting home page, in the box called Your Contacts. It is critical to review this information to make sure the list is correct, complete, and up to date, and to make sure the staff at your school have the proper user access to load and process payroll reports and payments.
Having current contact information is also important to ensure that ORS is contacting the correct staff when communicating with reporting units about changes in retirement law, reporting and payment issues, programming updates, and more.
Superintendents or chief administrators (ADM1) should receive this form soon. If there is a change to the authorized individuals we have listed, please update the designated area on the form with the new information. We will then update our system with the changes. Please return the completed and signed form to ORS Employer Reporting by email, at ORS-Contract-Review@Michigan.gov, no later than Oct. 31, 2023.
Changes needed now or anytime throughout the year must be made by the Web Administrator on the Employer Reporting website. To make changes to the Web Administrator or Payment Processor access, complete the necessary Web Administrator Authorization (R0687C) form and/or the Payment Processor Authorization (R0842C) form, depending on which roles need to be updated. Refer to the Reporting Instruction Manual, 12:00 Managing employer contacts for more information.
Use the contribution rate table with the effective date of Oct. 1, 2023, for DTL2 records with an end date on or after 10/01/2023.
You’ll find the contribution rate tables for FY 2023-24 (updated 8/2023) on the Employer Information website under Reporting Resources, Contribution Rates. Be sure to use the correct table, depending on your type of reporting unit:
A description of each of the elements of the contribution rates is available in the Glossary. A link to the Glossary now appears in the footer of every page on the Employer Information website.
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Using an accurate Social Security number (SSN) on a DTL1-Member Demographic record or when using the Member Benefit Plans screen, is vital to assure accurate reports.
When reporting new employees to ORS, first check whether they are already in the retirement system (see RIM 7.06.01: Determining a member's benefit plan). If possible, request to see a copy of the employee’s Social Security card before completing data for payroll reporting purposes. Key the number carefully to prevent wages and contributions from posting under a wrong SSN.
Inaccurate SSNs require corrections to reported wages and contributions which cost time and effort for your reporting unit, ORS, and Voya. They cause problems for employees when filing taxes and cause issues with employees attempting to sign up for miAccount. They could cause delays in the employee’s retirement plan election process.
If you discover an error SSN error on a record that has been submitted and posted, contact ORS before making any corrections. Call ORS at 800-381-5111 and provide the employee’s full name, correct SSN, and incorrect SSN. Do not use email to report the error. Email is not a secure means to share personally identifiable information such as SSNs.
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As part of a rebranding strategy, the State of Michigan will introduce a rebranding to MiLogin effective Oct. 28, 2023. With this, MiLogin for Third Party will change its name to MiLogin for Business. The rebranding does not impact how MiLogin functions. The URL address will remain the same so employers will still be able to access MiLogin for Business as they have previously.
Most reporting units have submitted their data regarding their payroll schedule and the pay periods around September and October when the new state fiscal year begins. Thank you to all who completed the survey, which is now closed.
Your compiled responses create a report that our Benefit Plan Design team uses to estimate a total for wages earned in September but paid in October – part of our fiscal-year-end accounting. In the big picture, your responses help strengthen the long-term health of the retirement system.
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October is National Retirement Security Month. Join ORS and Voya for in-person events in Lansing and Detroit and virtual live Q&A sessions. Participants can also register for one-on-one appointments with Voya. Watch for more details.
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