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New Digital Signature Solution – Transition to OneSpan
Michigan DOT sent this bulletin at 01/27/2023 02:21 PM EST |
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The Michigan Department of Transportation (MDOT) is migrating to a cloud-based digital signature solution called OneSpan. The DocuSign digital signature appliance currently being used is reaching its end of life in July of 2023.
There are two user types in OneSpan:
Initiator: A OneSpan user who can initiate/send transactions. An initiator can log into OneSpan and upload documents, set them up for signatures, and send to the appropriate recipients. Initiators may also sign documents. Initiators may be called senders.
Signer: A user who only signs documents sent to them. Signers do not need a OneSpan account.
OneSpan will be accessed via the MiLogin system. Most users who interact with Local Agency Programs (LAP) will need Initiator access. To prepare for the transition, please create a MiLogin account if you have not done so.
There will be no charge to Local Agencies using the OneSpan system for official MDOT business. The system is not to be used for non-MDOT related business unless an agreement has been reached with the Department of Technology, Management and Budget (DTMB), for which there would be a cost.
More details will follow regarding access and required use dates – however the tentative dates are as follows:
April 6th, 2023 – Local Agencies will have access to the OneSpan System. OneSpan will be integrated with the ProjectWise System.
June 1st, 2023 – Local Agencies will be required to use for all digital signatures.
Processes for the LAP Program Application and for the Digital Project Signature Sheet (digital plan/log cover sheets) are under review and will likely change to be compatible with OneSpan. All other forms used by LAP are anticipated to be compatible with OneSpan.
Anticipate further information regarding the OneSpan impact to the LAP program as it becomes available.
A OneSpan training session recording can be found at: MDOT Digital Signature Training Session - YouTube
Additional virtual open-house training sessions will be held January 31 and February 2, 2023. Register online and a Microsoft Teams link will be e-mailed to you.
For additional training information, tip sheets and videos, visit www.Michigan.gov/MDOT-eSign.
Please contact MDOT-eSign@Michigan.gov with any questions or concerns related to digital signatures.
The Michigan Department of Transportation:
Providing the highest quality integrated transportation services for economic benefit and improved quality of life.
www.michigan.gov/mdot | contact MDOT | 
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