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The
MSDS will be offline beginning at 12:01 a.m. EDT on Thursday, April
6 until approximately 12 p.m. EDT on Monday, April 10. During
this maintenance window, we will be performing the Spring 2017 General
Collection closeout process, including updating PEPE and Cohort information.
Once the system is back online, the Spring 2017 DS4061s will be available for
editing by ISD auditors.
MILogin is scheduled to be offline on Sunday, April 16 between 7 a.m. and 1 p.m.
The report of
students who are directly certified to receive free supplemental nutrition
services will be refreshed Friday, April 7, using the following records:
- Early Roster Collection
(nonpublic schools only) records that were resolved and error-free prior
to April 5.
- Fall 2016 and Spring 2017
General Collection certified records.
- Early Childhood Fall 2016 and
Spring 2017 certified records.
- Student Record Maintenance
(SRM) records that were certified prior to April 7.
The Michigan Student Data System (MSDS) End of Program (EOP) 2017 Early Childhood (EC) Collection is now
available as of Wednesday, March 22:
Important Dates:
- Reporting Period:
February 9 through August 9
- Mid-collection
data quality snapshot: August 3 (tentative)
- Certification
Deadline: August 16
Be
sure to include exit data for children who left a program during the reporting
period. Children who meet the age eligibility requirements to enroll in Great Start Readiness Program (GSRP) for a second year must reapply, and their applications must be considered
alongside all other applications when enrollment decisions are made for next
year. Therefore, all GSRP children reported in
the EOP Early Childhood Collection must be reported with program end dates and
exit reasons. Children who are re-enrolled for another year of GSRP
services should be reported with new program start dates in the Fall Early
Childhood Collection.
Children
who are not continuing in the same program next year should be reported with
the applicable program end dates and exit reasons in this collection window.
You
are required to report any student identified as participating in the GSRP, GSRP/Head Start Blend, Sec. 32p Early Childhood
Block Grant, or Section 32p(4) Home Visitation programs in the End of Program
collection.
Additional resource materials are located on
the Early
Childhood Collection web page.
EC Program code 19, Section 32p(4) Home Visitation, is
available in the EC Programs Component as of March 22. This code should
be submitted for children birth to age 6 or kindergarten entry who are experiencing
factors that place them at risk of not achieving success in school, and are
being served in home visiting programs. This characteristic may not be
available within each individual student information system, but can be
manually inputted in a child’s record in the MSDS. It will be accepted if
uploaded in the Early Childhood EOP 2017 schema. For the 2017-18 school year,
this code will be included in all Early Childhood Collection documentation.
The following documents and the Early Childhood Collection web page are being updated to accommodate the
new enumeration:
- Business rule spreadsheets
(both PDF and XLS) for the Early Childhood Programs Component
- EOP 2017 XML Schema
- EOP 2017 XML Schema Summary
- MSDS
Collection Details Manual, 2016-17 School Year
Public Act 532, Section 1310a. (2) substantially reduced
districts’ burdens of reporting crime and safety data to the State of Michigan.
CEPI and Michigan Department of Education (MDE) have worked together to modify the School Information Database (SID) collection to only require
fields necessary for state and federal compliance reporting. Beginning with the
end-of-year (EOY) 2017 SID submission, districts are only required to report
incidents of bullying (Field 4A) and the student count of victims of violent
criminal offenses (Field 44). All other crime and safety fields will remain in
the current submission as optional fields. In addition, Section 1310a. (2) of
Public Act 532 now requires each district to post incidents of crime, at least
annually, on its website. The content of this report shall be determined through
collaboration between the State Superintendent, select local and intermediate
school districts, and law enforcement officials.
- 2016-17 School Year: No
record layout changes will be made (data may still be submitted). For
optional fields, all business rules will be removed and fields will not be
validated. Optional data will be removed during the collection closeout
process and will not be available for any reporting or analysis.
- 2017-18 School Year: Optional
fields will be completely removed from the application and record layout.
The only remaining fields will be the required fields, 4A and 44.
The
2017 SID collection opened April 1. Districts
may submit their SID data now through 11:59 p.m. EDT, June 30. All
SID EOY documents have been updated to reflect the optional reporting of all
fields except required fields 4A and 44. Please visit the SID
webpage for updated documents.
The EOY 2017 Registry of Educational Personnel (REP) opened
April 1. Districts may submit their REP data now through 11:59 p.m. EDT, June
30. Please be sure to review the EOY 2017 REP Data Field Descriptions, Record
Layout, and other important help materials located on the REP
web page under the Manuals, Help and Training, and Technical Material
sections of the page.
We are pleased to
announce that the Days and Clock Hours Application (D/CH) for the 2016-17
school year will be accessible to users beginning on May 1. The reporting
of instructional days and hours is required by Section 101 of the State School
Aid Act (MCL 388.1701). The reporting cycle for 2016-17 will remain open to
district users through July 14. After that, intermediate school district
(ISD) users will have until August 1 to review and certify the report.
D/CH users will
notice a change in the application from previous versions. The change is intended to make the D/CH
easier to use with reduced data entry. In this year’s collection, districts in compliance with the days, hours
and attendance provisions of the School Aid Act will only be required to
certify that the requirements have been met.
Only districts that have not met the minimum requirements will need to
provide additional details. Because the
D/CH application will now open near the end of the school year, it is important
for districts to maintain a log of missed or reduced days, hours, and attendance
that occur during the school year.
Access to the application is controlled. Districts may
request access to the application by submitting an EEM
Security Agreement form to CEPI per the instructions with the form. In
addition, an updated Days and Clock Hours User's Guide will be posted
shortly so that users may familiarize themselves with the application prior to
starting their reporting for the year. The guide is located in the
"Manuals" section of the EEM web page.
We encourage
district users to complete their submission as soon as possible after the
school year ends, leaving ample time for corrections to be submitted as
identified by the ISD users.
The MSDS 2017-18 Collection Component
Matrix is now available on the MSDS webpage (under the "Technical
Material" section). Additionally, XML schemas, sample files, and summary
documents are now available for the following collections:
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