Important Dates to Remember

Community Use of Public Facilities Newsletter: July 10, 2017

CUPF title logo

Important Dates to Remember:

July 11: Public Forum on Changes to CUPF Reservation Process

As announced previously, in order to provide an in-person overview of changes to CUPF processes, deadline dates, etc. as well as to allow community user groups time for questions, answers and to provide feedback, please join us on Tuesday, July 11, 2017, 7:00-8:30 p.m., at the Sidney Kramer Upcounty Regional Services Center, located at 12900 Middlebrook Road, Room A, Germantown. Attendance is voluntary—there is no requirement that group representatives attend. There is no need to register in advance. We hope to see you there!

Back to Top

July 15: Opening Day for Fall Field Reservations

Self-booking for use of fields between August 16 and November 30, 2017, will be accepted online via the customer e-portal beginning Saturday, July 15, 2017, at 8:30 a.m. Visit to book fields for your athletic sports activities (excludes public high school grass fields, artificial turf sites and regional park fields).

Back to Top

August 15: Opening Day for Indoor School Reservations

Submission dates for the entire 2017-2018 school year use of MCPS indoor facilities have changed from last year.

Change is necessary in order to accommodate the new State mandate designating the first day of school be after Labor Day. There will no longer be two separate submission dates for indoor use during the school year. We have combined them into one single process.

General reservation requests of indoor school facilities, including before and after-school enrichment programs, evening use, weekend use, etc. for the 2017-2018 school year will be accepted online via the customer e-portal beginning Tuesday, August 15, 2017, at 8:30 a.m. 

The above process does NOT apply to the following: MCPS administrative use of school facilities, licensed before and after-school childcare (other than extra gym space or evening activities), PTA/ PTSA submissions, government offices, or approved high-volume use permits.

If you have questions about this change, email our office at or call customer service at 240-777-2725.

Back to Top

August 15: PTA/ PTSA Priority Deadline

PTA/ PTSA use of school facilities receives high priority if requests for the entire school year are submitted by the long-established deadline of August 15 each year.

Annual PTA/ PTSA informational packets regarding ICB/CUPF reservations were sent to schools and MCCPTA on June 30, 2017. They are available on our web site as well. The packet includes information critical to the process to submit PTA/ PTSA requests so that you may receive priority placement.

Contracted service providers are often used for before and after-school enrichment programs. Please note that these contractors are NOT given PTA/ PTSA priority for scheduling and should not be submitted directly by the PTA/ PTSA. As a result, PTA/ PTSA’s utilizing such contracted service providers will need to ensure that the contractor adheres to the public scheduling go-live dates (July 15 for field use, August 15 for indoor ALL rooms). 

Back to Top