There
are a number of things happening here at CUPF that impact all community user
groups. Below are some important dates to remember, some critical information,
and more. Please read carefully.
In order to provide an in-person
overview of changes to CUPF processes, deadline dates, etc. as well as to allow
community user groups time for questions, answers and to provide feedback, CUPF
will hold public forums as follows:
Weekday Forum:
Wednesday, June 7, 2017
Location: Executive Office Building Auditorium
101 Monroe Street, Rockville
Time: 8:30-10:00 a.m.
Weekend
Forum:
Saturday, June 10, 2017
Location: Silver Spring Civic Building
One Veterans Plaza, Silver Spring
Time: 9:00:10:30 a.m.
Evening Forum:
Tuesday, July 11, 2017
Location: Upcounty Regional Services Center
12900 Middlebrook Road, Room A, Germantown
Time: 7:00-8:30 p.m.
Attendance is voluntary—there is no
requirement that group representatives attend. There is no need to register in
advance.
This
program subsidizes facility fees for use of school classrooms, all-purpose
rooms/cafeterias, library meeting rooms, the Clarksburg Cottage meeting room,
and the District 3 Police Station meeting room. The activity/program must
be sponsored by a Maryland-based, non-profit 501(C)(3) organization that primarily
serves vulnerable youth or low-income residents receiving financial assistance.
Applications
for FY18 (July 1, 2017 through June 30, 2018) are now being accepted.
ALL indoor sports leagues and clubs
meeting the established definition(s) MUST complete a request form to be
considered for official designation and to obtain high-volume, historical gym
use permit processing for the 2017-2018 school year.
This form must be submitted regardless
whether a group received this designation last year or last season. Groups must
apply again for the 2017-2018 school year.
If forms are not submitted for a
qualified league or sports club by June 15, 2017, the group will lose
historical use and have to apply online beginning August 15 on a first-come, first-served basis with
individual users for dates of use during the 2017-2018 school year. Please CLICK HERE TO READ
QUALIFYING DEFINITIONS AND OR SUBMIT THE FORM ONLINE today.
PTA/ PTSA use of school facilities receives high priority IF requests for
the entire school year are submitted by the long-established deadline of August
15 each year.
Annual PTA/ PTSA informational packets regarding ICB/CUPF reservations
will be sent on or before July 1, 2017. The packet will include information
critical to the process to submit PTA/ PTSA requests so that you may receive
priority placement. Packets will be distributed via email by MCCPTA, as was
done last year.
Contracted service providers are often used for after-school programs.
Please note that these contractors are NOT given PTA/ PTSA priority for
scheduling and should not be submitted directly by the PTA/ PTSA. As a result,
PTA/ PTSA’s utilizing such contracted service providers will need to ensure
that the contractor adheres to the public scheduling go-live dates (July 15 for
field use, August 15 for indoor ALL rooms).
Submission dates for the entire 2017-2018 school year use of MCPS indoor facilities have changed from last year.
Change is necessary in order to accommodate the new State mandate designating the first day of school be after Labor Day.
There will no longer be two separate submission dates for indoor use during the school year. We have combined them into one single process.
General reservation requests of indoorschool facilities, including before and after-school enrichment programs, evening use, weekend use, etc. for the 2017-2018 school year will be accepted online via the customer e-portal beginning August 15, 2017, at 8:30 a.m.
The above process does NOT apply to the following: MCPS administrative use of school facilities, licensed before and after-school childcare (other than extra gym space or evening activities), PTA/ PTSA submissions, government offices, or approved high-volume use permits.
If you have questions about this change, email our office at cupf@montgomerycountymd.gov or call customer service at 240-777-2725.
The Gaithersburg, Germantown, Rockville
Memorial and Silver Spring branches will be open extended hours, 9:00 a.m. to 9:00
p.m., on Fridays and Saturdays through September 2, 2017.
The Little Falls and Aspen Hill branches are
preparing to reopen their doors and welcome the public after beautiful
refreshes to the buildings. When the Little Falls branch reopens, the
Bethesda branch will close to renovate their space. Several other branches
are currently undergoing renovations and closed to the public: Quince
Orchard, White Oak and Wheaton (the Wheaton branch has interim space at the
Wheaton Volunteer Rescue Squad Ballroom at Wheaton Glen).
Thank you
for using public facilities for your community events and activities! Please
contact our office if you have any questions or concerns about information
shared in this newsletter. You may call 240-777-2725, Monday thru Friday, 8:30
a.m. – 5:00 p.m., or email CUPF Customer Care at: cupf@montgomerycountymd.gov