Procurement Compliance Bulletin
05.18.2023
May is National Military Appreciation Month and we thank all those who have served and continue to serve our great nation. As we celebrate this month of appreciation, we were pleased to have Governor Wes Moore deliver the keynote address to more than 100 former and current military personnel during our inaugural 2023 Military Small Business Appreciation Breakfast on May 9th. The event, co-hosted by Prince George’s Community College, honored the significant contributions of Maryland’s veteran community to the state’s economy.
Governor Moore stated: "When we provide opportunities to our veterans, they run with them, and make our state better." Please remember those words when considering our veteran business owners for procurement opportunities.
To our state VSBE liaisons and agencies/departments that participated in this great event as a resource partner, we salute you as well for rising to the occasion.
- Department of General Services (DGS)
- Department of Housing & Community Development
- MDOT Port Administration
- MDOT Motor Vehicle Administration
This month in particular and for the rest of Fiscal Year 2023, let us all provide as many opportunities as we can. This is the largest appreciation we can give.
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All agencies are required to submit the FY2024 Procurement Forecast pursuant to COMAR 21.11.03.17 and 21.11.01.06.
The FY2024 Procurement Forecast report should contain all projected procurement contracts (including sole source and task orders) reasonably expected to be $100,000 or more and should also include current/existing contracts expected to be procured again in the upcoming fiscal year. If you are projecting procurements that have previously been designated as SBR, be sure to add "SBR designated" to the Descriptions column in the template. Also, if current/existing contracts contained MBE and VSBE goals, please note them as requested. While statutes and regulations do not mandate the inclusion of VSBE goals in the forecast, we strongly encourage you to note the potential for VSBE goals whenever applicable.
Agencies only need to submit one report with all projected procurements. FY2024 Procurement Forecast instructions and template are located in the SBR, MBE, and VSBE Toolkits on our website. Please take the time to read the FY2024 Procurement Forecast Instructions for complete details.
The FY2024 Procurement Forecast is due on or before June 30th.
If you have any questions, contact
Lisa Mitchell Sennaar at lisa.sennaar@maryland.gov
Here's some great news! The strategic plan template has been radically revised and will now be submitted electronically as a Google Form.
This mandatory report is in a consolidated format with distinct SBR and MBE sections. It uses logic to navigate you through the process. For those agencies that participate in both the MBE and SBR programs, a PDF version is available in the SBR and MBE toolkits so you can coordinate your answers across multiple contributors before submitting the online form. Each agency should only submit one strategic plan.
Strategic planning is an organizational management activity that is used to set priorities, focus energy and resources, strengthen operations, ensure that employees and other stakeholders are working toward common goals, establish agreement around intended outcomes/results, and assess and adjust the organization's direction in response to a changing environment.
The Consolidated Strategic Plan FY2024 is now available in the SBR Reporting Toolkit and the MBE Reporting Toolkit.
The FY2024 SBR/MBE Consolidated Strategic Plan is due on or before June 30th.
Thank you to everyone who attended the combined SBR, MBE, and VSBE Liaison training on May 4, 2023. For those who were unable to attend, the slide deck and video are now available on the GOSBA website in the SBR, MBE and VSBE toolkits.
MBE Program
A new requirement has been added to the MBE Annual Report data for all contracts that close out during the fiscal year. The Annual Agency MBE Compliance Assessment Report is intended to verify if the MBE goal set by the agency was met by the prime contractor upon completion of the contract. This new requirement will take effect with your FY2023 filing (due 9/30/2023).
This is a very data intensive report and requires manual data entry. You are highly encouraged to review the new reporting document to ensure a full understanding of data requirements. Feel free to contact your designated MBE Compliance Manager if you have any questions.
Please take a moment and download the new
Annual Agency MBE Compliance Assessment Report
FY2023 Annual Agency MBE Compliance Assessment Report
VSBE Program
An additional requirement has been added to the VSBE Annual Report data beginning with FY2023. The new VSBE Program Outreach Form will capture outreach activities to the veteran business community that were performed during July 2022 through June 2023.
The report includes data that has not been captured previously and will likely require manual data collection. You may need to work with associates outside of the procurement unit to gather this data. Please review the new reporting document to ensure a full understanding of data requirements. Feel free to contact Danielle Davis, VSBE Compliance Manager if you have any questions.
Please take a moment and download the new
Veteran-Owned Small Business Enterprise ()VSBE) Program Outreach Form
FY2023 Quarterly Reporting
FY2023 3rd Quarter MBE Report was due April 30, 2023
The 3rd Quarter MBE Report was due on April 30th and should contain data from the start of the fiscal year. Quarterly report data is cumulative and serves as a valuable tool for keeping your unit aware of performance throughout the fiscal year and well-positioned to take corrective actions as necessary.
With the 4th quarter underway, remember that liaisons do not submit a 4th quarter report. Instead, please work on the MBE Annual Report after the close of the fiscal year.
If you have questions pertaining to the 3rd Quarter MBE Report, feel free to submit them via email and/or contact us to schedule a meeting.
Nichelle Johnson at nichelle.johnson1@maryland.gov or
Karen Reyes at karen.reyes@maryland.gov
SBR Program
FY2023 Quarterly Reporting
FY2023 3rd Quarter SBR Report was due April 30, 2023
The 3rd Quarter SBR Report was due on April 30th and should contain data from the start of the fiscal year. Quarterly report data is cumulative and serves as a valuable tool for keeping your agency aware of performance throughout the fiscal year and well-positioned to take corrective actions as necessary.
With the 4th quarter underway, remember that liaisons do not submit a 4th quarter report. Instead, please work on the SBR Annual Report after the close of the fiscal year.
If you have questions pertaining to the 3rd Quarter SBR Report, feel free to submit them via email and/or contact us to schedule a meeting.
Lisa Mitchell Sennaar at lisa.sennaar@maryland.gov or
Tanita Johnson at tanita.johnson1@maryland.gov
VSBE Outreach Opportunity
GOSBA is hosting one final veteran outreach event this fiscal year. If your unit would like to participate as a resource partner during the Women Veteran Entrepreneurship Resource Event on Monday, June 12 at Bowie State University, please contact Danielle Davis at 443-346-0717 or danielle.davis2@maryland.gov for complete details or to reserve an exhibitor table. We are expecting approximately 100 guests.
Annual VSBE Reporting FY2023
Please make sure you have the cheat sheets and checklists downloaded to start the preparation for the upcoming reporting cycle. A completed VSBE Annual Report, raw and scrubbed backup data, and VSBE Outreach Form are due October 1st.
If you have any questions or concerns about the annual reporting data,
please contact Danielle Davis at danielle.davis2@maryland.gov.
Quarterly Compliance Call
Upcoming Compliance Call on June 1st, 10 am - 12 noon
GOSBA hosts a compliance call each quarter to address issues impacting how the SBR, MBE, and VSBE procurement programs are implemented by participating state agencies and departments. Topics for discussion come from you, our liaisons and procurement officers. We discuss them in an open and transparent forum so we can all learn from one another.
Topics will include:
- Outreach Opportunities
- Upcoming Reporting Deadlines
- FY2024 Procurement Forecast Review (Q & A)
- FY2024 SBR & MBE Consolidated Strategic Plan (Q & A)
- Announcing Orientation for New SBR/MBE/VSBE Liaisons and Report Preparers
- Suggestions For Training Segments
Please email topics that you would like to have addressed
no later than May 25, 2023
to compliance.gosba@maryland.gov.
Check your calendar for this invitation. If you have questions about the Compliance Call or would like to add a staff member to our mailing list, let us know. If you do not wish to attend any upcoming meetings, simply decline the meeting invitation.
If you missed our April 13th call, please find a summary of the topics covered HERE, in the latest Compliance Library. You may also find it in the SBR, MBE or VSBE Reporting Toolkits.
For questions about the compliance call, please email
lisa.sennaar@maryland.gov or nichelle.johnson1@maryland.gov.
The House Appropriations Committee has mandated an additional round of surveys in 2023 to address ongoing concerns about attainment of MBE goals, liaison vacancies, and the liaison's role within each agency.
The Agency MBE Participation Attainment and Agency Liaison surveys are being conducted by the Governor's Office of Small, Minority & Women Business Affairs in collaboration with the Department of General Services Office of State Procurement. A report is due to the Committee in December.
The agency survey will launch by July 1st and the liaison survey is expected to launch in November. More details to come.
SAVE THE DATE:
Quarterly Compliance Calls:
June 1, 2023
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