Procurement Compliance Bulletin
03.22.2023
As the spring season approaches, we look forward to fresh perspectives and new beginnings. Given the exciting changes and outlook the State of Maryland has been experiencing under the Moore-Miller Administration, we are all encouraged to
reflect on our own individual practices.
“Life can only be understood backwards; but it must be lived forward.”
– Søren Kierkegaard
Spring is a great time to appreciate and grow our individual strengths. We all have specific duties and responsibilities, yet we are working toward the same goals of making Maryland a more efficient and innovative state. Our new administration is data and performance driven, so let's commit to being intentional about maximizing participation across all three socioeconomic procurement programs. Embrace partnerships and reach out to our office for assistance or collaboration. We stand with you, and like our governor, will leave no one behind.
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Governor Moore's office released guidance for implementation of Executive Order 01.01.2023.03 - Sections B and C on March 9th and a corresponding FAQ was then developed and published on March 16th. The reporting tools, guidance, and FAQs are located on our website's MBE Reporting Toolkit page. The Executive Order, Sections B and C, requires:
- Within 60 days, the 70 agency program participants must report certain procurement activity since July 1, 2022, in addition to Minority Business Enterprise goals and benchmarks;
- Within 60 days, participating agencies must report on the outreach and marketing efforts conducted to Minority Business Enterprises since July 1, 2022.
Thank you to the units who have already submitted the reports. The Executive Order demonstrates the governor's commitment to strengthening participation, compliance, and accountability for Maryland's MBE Program. The data collected will help to inform future program development strategy.
MBE Program
A new requirement has been added to the MBE Annual Report data for all contracts that close out during the fiscal year. The Annual Agency MBE Compliance Assessment Report is intended to verify if the MBE goal set by the agency was met by the prime contractor upon completion of the contract. This new requirement will take effect with your FY2023 filing (due 9/30/2023).
This is a very data intensive report and requires manual data entry. You are highly encouraged to review the new reporting document to ensure a full understanding of data requirements. Feel free to contact your designated MBE Compliance Manager if you have any questions.
Please take a moment and download the new
Annual Agency MBE Compliance Assessment Report
FY2023 Annual Agency MBE Compliance Assessment Report
VSBE Program
A new requirement has been added to the VSBE Annual Report data beginning with FY2023. The new VSBE Program Outreach Form will capture outreach activities to the veteran business community that were performed during the fiscal year. This new requirement was announced in February during the Combined Liaison Reporting Training session.
The report includes data that has not been captured previously and will likely require manual data collection. You may need to work with associates outside of the procurement unit to gather this data. Please review the new reporting document to ensure a full understanding of data requirements. Feel free to contact Danielle Davis, VSBE Compliance Manager if you have any questions.
Please take a moment and download the new
Veteran-Owned Small Business Enterprise ()VSBE) Program Outreach Form
FY2023 Quarterly Reporting
FY2023 3rd Quarter MBE Reports are due April 30, 2023
Quarterly reports are cumulative, so 3rd quarter reports will report data for July 1, 2022 – March 31, 2023 and is due no later than 30 days following the quarter being reported. Quarterly report instructions and templates are available in the MBE Reporting Toolkit.
The submission of the 3rd Quarter MBE Report is very important. Submitting this report will help your agency assess its performance just beyond the mid-year mark, which will prepare you for a strong 4th quarter. In addition, since quarterly reports are cumulative, when the time comes to complete your Annual Report, a portion of your work will already be completed.
If you have questions pertaining to the 3rd Quarter MBE Report, feel free to submit them via email and/or contact us to schedule a meeting.
Nichelle Johnson at nichelle.johnson1@maryland.gov or
Karen Reyes at karen.reyes@maryland.gov
SBR Program
FY2023 Quarterly Reporting
FY2023 3rd Quarter SBR Reports are due April 30, 2023
SBR quarterly report data is cumulative. The 3rd quarter report covers July 1, 2022 – March 31, 2023 and is due no later than 30 days following the quarter being reported. Quarterly Report instructions and templates are available in the SBR Reporting Toolkit.
The submission of the 3rd Quarter SBR Report is very important. Submitting this report will help your agency assess its performance just beyond the mid-year mark, which will prepare you for a strong 4th quarter. In addition, since quarterly reports are cumulative, when the time comes to complete your Annual Report, a portion of your work will already be completed.
If you have any questions pertaining to the Quarterly SBR Reports, feel free to submit them via email and/or contact us to schedule a meeting.
Lisa Mitchell Sennaar at lisa.sennaar@maryland.gov or
Tanita Johnson at tanita.johnson1@maryland.gov
SBA Takes Over Federal Veteran Verification Program
As of January 1, 2023, the veteran verification process at the federal level (VetBiz), has moved to the U.S. Small Business Administration (SBA). The program is now called VetCert.
Effective immediately, this is your new home to search for federally certified veteran-owned small businesses when conducting market research to set VSBE goals. Make sure to bookmark this new website: https://veterans.certify.sba.gov/.
Remember, when it comes to verifying a vendor's certification status in Maryland's VSBE Program, you must use eMMA exclusively.
If you have any questions or concerns when verifying VSBE Program certification,
please call or email Danielle Davis at danielle.davis2@maryland.gov.
Quarterly Compliance Call
The next Quarterly Compliance Call is scheduled for April 13, 2023 from 10 am to 12 noon. A calendar was emailed recently.
GOSBA hosts a compliance call each quarter to address issues impacting how the SBR, MBE, and VSBE procurement programs are implemented by participating state agencies and departments. Topics for discussion come from you, our liaisons and procurement officers. We discuss them in an open and transparent forum so we can all learn from one another.
Our April 13th Compliance Call agenda items will include:
- Executive Order Reminder
- Procurement Forecast & Strategic Plan Overview
- May Liaison Training Reminder
- eMMA MBE Data Transfers
- VSBE outreach form
If you have suggested topics to be covered in our April 2023 call, please email them no later than March 30th to compliance.gosba@maryland.gov.
If you missed our December call, please find a summary of the topics covered HERE, in the latest Compliance Library. You may also find it in the SBR, MBE or VSBE Reporting Toolkits.
For questions about the compliance call, please email lisa.sennaar@maryland.gov or nichelle.johnson1@maryland.gov.
If you do not wish to attend any upcoming meetings, simply decline the meeting invitation.
SAVE THESE DATES:
SBR/MBE/VSBE Liaison Trainings:
May 4, 2023 (virtual)
Quarterly Compliance Calls:
April 13, 2023
June 1, 2023
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