Monday DAC Email for November 25, 2019

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Monday DAC Email


November 25, 2019

Question of the Week

Q: Have trainings to support the 2019-2020 administration of ACCESS for ELLs been created?

A: There are a series of ACCESS for ELLs Trainings posted to ACCESS for ELLs page on the Kentucky Department of Education Website. These trainings are available to districts to train their staff for the 2019-2020 administration of ACCESS.

  • Overview
  • User Accounts
  • Test Setup
  • Writing Tier Placement

If districts have questions about these trainings please contact Chris Williams.

Updates To Open House

With the release of Long-Term Goals in Open House last week, KDE received feedback from District Assessment Coordinators (DACs) and the public as the data was being reviewed.  That feedback assisted KDE in identifying a data quality issue with the Long-Term Goals for English Learners.  The issue has been corrected and the Long-Term Goals for English Learners have been updated and are now available in Open House under the Assessment tab. 

In addition, the Every Student Succeeds Acts (ESSA) requires states to list the names of all public schools identified as Comprehensive Support and Improvement (CSI), Targeted Support and Improvement (TSI), or Additional Targeted Support and Improvement (ATSI). Also state law, SB 174, requires that the Kentucky Department of Education (KDE) identify schools for ATSI.  In order for KDE to comply with federal and state law the list of CSI and ATSI schools are now available in Open House under the Accountability tab.

CTE EOP Assessment 2019-2020 Testing Window Selection Due Dec. 1

NEW TESTING WINDOW: 2019-2020 Career and Technical Education End-Of-Program (CTE EOP) Assessment Testing Window – Feb. 24 to Mar. 31

ACTION REQUIRED: CTE EOP Assessment Coordinator must select their consecutive two-week school testing window by completing the 2019-2020 CTE EOP Assessment School Testing Window Selection Form by Dec. 1.

Please contact Sherri Craig, Office of Career and Technical Education and Student Transition (OCTEST), via email: or by phone: 502-564-4286, ext. 4226 with any questions.

KYOTE Scores in IC  

The Kentucky Department of Education (KDE) strives to publish student results data in Infinite Campus (IC) as it becomes available. In this spirit, KYOTE scores have been imported into the State Edition of Campus. 

KDE will publish these scores to all districts beginning on Tuesday, Nov. 26.  

Please e-mail Tania Arnett  with any questions on this matter. 

2019-2020 EOC Exams for Early Graduation Pathway

The EOC orders received for test window 1 have all been shipped. If you have not received your materials by Wednesday, Nov. 27, please contact Shara Savage. Once you have received your order, please inventory the order closely. Once the order has been reviewed, please contact Shara Savage immediately for any missing testing booklets, answer documents, instruction letter or teacher manual.  

The following are the EOC testing dates:

  • Test Window 1: Dec. 2-13, 2019
  • Test Window 2: Feb. 24-Mar. 6, 2020
  • Test Window 3: April 20-May 1, 2020

ACT PearsonAccessnext – DEADLINE approaching

An email was sent on Thursday, Nov.21 from ACT as a reminder to complete manage participation prior to the deadline of Friday, Nov. 29.  If you have not already completed this important task, please complete as soon as possible.

  • Manage Participation closes on Nov. 29!
    ACT Test Coordinators (TCs) received an email on Nov. 4, from announcing the opening of PearsonAccessnext (PAN). The email message included directions for accessing the systems and completing required tasks within the systems. It also included links to system user guides with more detailed information.
  • Manage Participation:
    After logging in to the system, TCs will be able to submit participation information which must be confirmed by Nov. 29. For more information please see the new training tutorial available on the Kentucky State Testing ACT webpage.
  • Manage Contacts:
    If School TCs have changed since spring 2019 testing, DACs should forward the ACT email to the current Test Coordinator and then make the change to TC contact information in PAN. Directions for changing TCs can be found in the PAN User Guide for ACT or the Managing Contacts Training Tutorial. New DACs that do not have an account in PearsonAccessnext for ACT should email Shara Savage or call 502-564-4394.
Stephanie Harris, Montgomery County District Assessment Coordinator

DAC Spotlight


Stephanie Harris
Montgomery County

Montgomery County, whose county seat is Mt. Sterling, is a rural community located on Interstate 64, central to the busy commerce of Lexington to the west. It is known as the Gateway to the Eastern Appalachian Region. The county serves as an economic hub for the region, with more than 60% of the workforce residing within the county. It is one of only two counties in the eastern portion of Kentucky in which more people commute into the county to work than leave the county to work elsewhere. According the 2000 census, Montgomery County workers yield from 21 different counties.

The mission of the Montgomery County School district is to serve as a model district by creating and sustaining a top-notch, comprehensive, educational program that serves to promote public schools as the best option for our children and future. Our district serves approximately 4,900 students and consists of four elementary schools (PK-5), one middle school (6-8), one alternative school (7-12), 2 site schools (7-12) and one high school (9-12). The Montgomery County Accelerated Academy, with an intense focus on science, technology, engineering and mathematics, opened in August 2013. It currently serves students in grades 7-12. Students are also served by the Area Technology Center, Morehead State University's extended campus in the Clay Community Center, the Maysville Community and Technical College and the 175-acre Chenault Agriculture Education Center. A commitment to education and excellence is represented by our special programs and organizations.

Montgomery County Schools exists to ensure that each and every student makes at least one year's worth of growth every year through a combination of high expectations and compassion. Using a "classroom instruction blueprint" and the implementation of Classroom Assessment for Student Learning (CASL), consistency is achieved from one classroom to the next. This blueprint involves ensuring that every teacher uses congruent, rigorous student friendly learning targets, a balanced assessment approach and student ownership of their learning. Structures built within the district help to contribute to teacher consistency and collaboration. Two planning days built into the schedule paired with district-wide data retreat days, vertical and horizontal team meetings, and strong, focused Professional Learning Communities (PLC) ensure that instruction is consistent and rigorous throughout the district. Key, district partnerships with local civic organizations, local industry, and postsecondary college/universities (Morehead State University at Mt. Sterling and Maysville Community Technical College) provide a unified approach to ensuring all students are college and/or career ready when they graduate from Montgomery County High School. In addition, this year the district has made bullying prevention a focus in all schools through the implementation of Olweus Bully Prevention Program. The Olweus program is a comprehensive approach that includes school-wide, classroom, individual, and community components.

Disclaimer: Any views or opinions presented in the article are solely those of the author and do not necessarily represent those of the Kentucky Department of Education (KDE).

Assessment Calendar

In This Issue

ACT PearsonAccessnext Deadline

CTE EOP Deadline

EOC Exams

Updates to Open House

DAC Spotlight

Important Dates

Nov. 4-Dec. 13:
Alternate K-PREP Testing Window 1

Nov. 26:                      KYOTE Scores in IC

Nov. 28-29:
KDE Offices Closed for Thanksgiving Holiday

Nov. 29:
ACT Participation Information Deadline in PAN

Dec. 1:
CTE EOP Test Window Selection Deadline

Dec. 2-13:
EOC Test Window 1 (Early Graduate Pathway Students Only)

Dec. 10: 
State Government Offices Closed for Inauguration Day

Dec. 12:
Monthly DAC Webcast

Previous Topics

Nov. 18 Monday DAC email

ACT PearsonAccessnext

Nov. DAC Webcast 

SRC and Open House Updates

Transition Ready Scores in IC



Secure Web App






Alternate K-PREP


Kindergarten Screener

DAC E-Mails

School Report Card

Open House

Helpful Links


Admin Code Training Registration





Office of Standards, Assessment and Accountability

Division of Assessment and Accountability Support

(502) 564-4394

KDE DAC Information