|
The Kansas Immunization Program (KIP) is excited to share that training videos for the Berlinger Digital Data Logger (DDL) are now available on our website. These short, easy-to-follow videos are designed to support staff who work with the KIP supplied DDLs and want a quick refresher or step-by-step guidance.
The training series covers key topics, including:
- Initial DDL setup
- Changing the date and time
- How to read and interpret temperature data
- Understanding and responding to DDL alarms
- Troubleshooting
For added support, links to Quick Start Guides and the full User Manual are also provided, making it easy to find step-by-step instructions and reference materials when needed.
These guides and videos are helpful resources for onboarding new staff, reinforcing best practices, and ensuring accurate temperature monitoring and documentation. Providers are encouraged to take a few minutes to review and share them with staff who are responsible for vaccine storage and temperature monitoring.
Visit our website to access the DDL training videos, Quick Start Guides, and User Manual to help keep your clinic confident and compliant with vaccine storage requirements.
Replacement Calibration Certificates
Good News! If you are missing or lose the Certificate of Calibration on your KIP Supplied DDL, you can go to:
VFC Calibration Certificate Request
Enter the requested VFC info and provide the equipment ID number listed on the DDL. A replacement Certificate of Calibration will be emailed to you within 24 hours.
Technical Assistance
For technical assistance with your KIP supplied digital data logger, providers can contact the Control Solutions, Inc. support line at 503-410-5996, extension 200. Control Solutions, Inc. support staff have the specialized expertise to address most device-related concerns. KIP staff may be limited in their ability to troubleshoot certain technical issues.
Please contact your Regional Immunization Nurse or Nurse On-Call at 877-296-0464 if you have any additional questions.
Vaccines for Children (VFC) and Vaccines for Adults (VFA) enrolled providers are required to designate a primary and back-up vaccine coordinator at each facility (with the option to designate a third coordinator if needed). Vaccine coordinators are responsible for ensuring that all vaccine-related activities are completed, including vaccine ordering, monthly physical inventory counts, stock rotation, expiration date monitoring, temperature monitoring and documentation, and serving as the primary point of contact between the Kansas Immunization Program (KIP) and the facility.
Each year, staff serving in the vaccine coordinator roles (primary, back-up and other designated contacts) must complete updated Centers for Disease Control and Prevention (CDC) training modules through You Call the Shots.
2026 Required Modules:
- VFC Providers: must complete both modules listed below.
- VFA (only) Providers: must complete only Module Ten – Storage and Handling (listed below).
We also encourage any staff who receives vaccine shipments or administers vaccines to complete these modules.
Module Sixteen – Vaccines for Children Program (WB5005) (VFC providers only)
The 2026 You Call the Shots – Module Sixteen – Vaccines for Children Program provides an overview of key VFC requirements, including patient eligibility, a VFC site visit overview, and general expectations related to storage, handling, and inventory management.
Module Ten – Storage and Handling (WB5004) (Required for VFC and VFA providers)
The 2026 You Call the Shots – Module Ten – Storage and Handling reviews proper vaccine storage and why it is essential to follow manufacturer recommendations. Topics include storage units and temperature monitoring devices, responding to out-of-range temperatures, staff training, emergency vaccine transport, and implementing standard operating procedures (SOPs). The module also covers vaccine preparation, beyond-use dates, and inventory management best practices.
These modules are available on the CDC TRAIN and Kansas TRAIN learning networks. If you do not already have an account, please take a few minutes to create one by completing the required fields. Each module takes approximately one hour to complete and CEUs are available.
Staff must complete a post-test and pass with at least an 80%. Each person is allowed two attempts to pass. After passing, a completion certificate will be available.
Certificates must be uploaded into KSWebIZ no later than March 31, 2026.
Instructions for accessing Kansas TRAIN, CDC TRAIN, and uploading certificates into KSWebIZ are included in this edition of What’s Happening Wednesday.
For other questions related to the KIP or the VFC/VFA programs, please contact your Regional Immunization Nurse or the Immunization Nurse On-Call at 877-296-0464 or email KDHE.IMMConsultant@ks.gov.
As we prepare for the winter season, please review the 2025–2026 Vaccine for Children (VFC)/317 and Direct-Ship Vaccine Holiday Shipping Calendar. This resource outlines shipping interruptions and modified delivery schedules for McKesson, Pfizer COVID direct ship and Merck direct ship orders to help you plan ahead.
As you anticipate vaccine orders during the holidays, please keep the following in mind:
-
Processing Times: Routine vaccine shipments from McKesson may take up to four business days to process before they are shipped. Providers with irregular business hours (outside Monday through Friday, 8 a.m. to 5 p.m.) may experience longer timelines.
-
Verify Your Delivery Hours: Now is an ideal time to confirm that your delivery availability in KSWebIZ is accurate. Up-to-date business hours help ensure timely deliveries — especially since distributors may attempt delivery any weekday, including Mondays, based on your listed availability.
-
Order Early & Maintain Adequate Inventory: To avoid interruptions in vaccine supply, please place orders early and maintain at least four weeks of inventory. Weather, increased shipping volume and holiday closures can all contribute to delays.
By planning ahead, we can work together to maintain a steady vaccine supply for Kansas communities throughout the holiday season. If you encounter delivery issues or have questions, please contact kdhe.vaccine@ks.gov
Curry International Tuberculosis Center has released their updated Radiographic Manifestations of Tuberculosis: A Primer for Clinicians on Basic Radiography of Pulmonary TB, 3rd Edition. Click the link for PDFs of this helpful guide. Hard copy releases expected in 2026.
Are you new to TB case management? MAYO has the thing just for you. TB Nurse Case Management Level 1 | Virtual Format
Effective TB case management is a critical part of TB patient care and prevention. Mayo’s TB nurse case management courses provide a comprehensive learning experience for those who need training to build their skillset. You can find more details here.
Navigating TB with Uninsured patients Jan. 15, 2026 at noon CST
No Mo' FOMO 2026: In Case You Missed It—Recent Changes in Guidelines, New Publications, and Updates From Recent Conferences Jan. 15, 2026 at noon CST
Upcoming Lunch and Learn Series: Mississippi STI Update: “Part Three: DoxyPEP" Jan. 21, 2026
Click here for out full training list.
|
