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Local Public Agency Programs

Welcome to GovDelivery - INDOT Local Public Agency.  In this publication, you will find information on the following topics related to Local Public Agencies and federal aid:

• Local Road and Bridge CCMG Guidance Document for Local Public Agencies
• Title VI Transition Plan & ADA Implementation Plan
• Notice of Funding Availability (NOFA) - local rural projects
• 2023-2 CCMG Call for Projects
• LPA ERC TRAINING
• INDOT Inactive PO's and Expiring Project End Dates (PED)  

Local Road and Bridge CCMG Guidance Document for Local Public Agencies

Good news, INDOT has created a Local Road and Bridge CCMG Guidance Document for Local Public Agencies to assist locals when applying for Community Crossing Matching Grant funds. The guidance document provides details on grant requirements and rules, helpful links, important reminders, and lists fatal flaws to avoid.

Additionally, INDOT has created a new step-by-step presentation to Access and Complete the CCMG Application Process.  This presentation has screenshots, references, examples, mapping issues to avoid, and lists fatal flaw to avoid in your application.

Both new documents are now available on our website under the CCMG Resources.  If you have questions, please contact your District Program Director or Cassandra Hudson at chudson1@indot.in.gov.

Title VI Transition Plan & ADA Implementation Plan

The LPA must have and submit a compliant Title VI Transition Plan and a compliant ADA Implementation Plan to INDOT to be eligible for federal or state funding (including Community Crossing). LPAs are required to submit a Title VI Transition Plan yearly to INDOT on or before October 1st.  ADA Implementation Plans are required to be submitted to INDOT every three years. If the LPA has not submitted a compliant Title VI/ADA Plan, one must be submitted with the application for funding.  If a plan has been submitted, and if the LPA knows or suspects they have ADA and/or Title VI deficiencies, or they have received a letter from INDOT indicating so, the LPA must provide a commitment letter with their application confirming these deficiencies and how and when the deficiencies will be addressed. If the LPA does not have a compliant Title VI/ADA Plan, the LPA must submit a voluntary commitment letter (VCAP) verifying that the community will provide a compliant ADA Transition Plan and Title VI Implementation Plan by a specified date no more than 120 days from the date of the letter’s execution.  For example, if the LPA’s letter is dated October 1, 2023, the LPA’s ADA/Title VI Plans must be submitted to INDOT on or before January 29, 2024, or risk losing funding eligibility.

LPA’s can use any format for the VCAP letter as long as the VCAP contains all of the following information:

1. Identification of the individual responsible to ensure the deficiencies are resolved and contact information for that individual;
2. Identification of every deficiency being addressed with a summary of the action plan to address those deficiencies;
3. Estimated timeline for resolution of each deficiency;
4. A statement of commitment to resolving the deficiencies by a representative of the community authorized to commit the community;
5. If a compliant Title VI/ADA Plan needs to be submitted, a date, 120 days from the date of the VCAP letter in which those Plans will be submitted.

Locals should contact Taffanee Keys at tkeys@indot.in.gov for questions.

Notice of Funding Availability (NOFA) - local rural projects

The Indiana Department of Transportation will begin accepting applications for Rural Federal-aid projects on October 30, 2023, at 8:00 AM EST.  The call will close on December 1, 2023, at 12:00 PM EST.  Applications selected will be announced in the spring of 2024.  This call for projects will be for projects with development to be commenced by September 1, 2024.  For selected projects, the construction funding year will be determined after a development schedule is submitted. 

The applications will only be accepted through the INDOT Technical Applications Pathway (ITAP) Local Call Application (LCA) from certified Local Public Agency (LPA) Employees in Responsible Charge (ERC). 

The official NOFA will be posted on the INDOT website shortly on the Local Public Agency Programs page: https://www.in.gov/indot/doing-business-with-indot/local-public-agency-programs/.

2023-2 CCMG Call for Projects

INDOT will announce the municipalities awarded funds for the 2023-2 CCMG Call for Projects sometime in the fall of 2023.  

The list of all communities who received matching funds for the January 2023-1 Call for Projects is online here. 

Visit our Local Public Agency Programs website for information and instruction.

 LPA ERC TRAINING

2023 Employee in Responsible Charge (ERC) certification courses are online.

To enroll in and gain access to the ERC Basic Certification, the ERC Recertification, or the ERC Bridge Inspection Certification On-line Courses, ERCs’ must first be a registered user on the INDOT Training Portal. 

1. To register as a user on the INDOT Training Portal go to our LPA Program website and click 'ERC Certification Program' for enrollment instructions and the ‘Quick Step Guide’ to help you create a new user account.
2. Once you create your new account and User ID, email INDOTLPAQuestions@indot.IN.gov with the following information:

• The name of the course(s) you wish to enroll in
• The User ID you created.
• Note - The User ID is case sensitive.
• Once you have received an email stating ‘You are enrolled’, log into the INDOT Training Portal to start the course(s).
• On the yellow/gold bar that says “My Learning Assignments”, go to the far right. It should show a plus sign. If you click that button, you will then see all trainings assigned to you.
• To view, print, or save your certificate click the website link How to View, Print or Save Certificate.

Contact ELearning@indot.in.gov for any questions regarding the INDOT Training Portal, or LPAQuestions@indot.in.gov for questions about course content and to enroll in an ERC Certification Course once you have an INDOT Training Portal User ID.

INDOT Inactive PO's and Expiring Project End Dates (PED)

If any of your projects are at risk of having an expired Project End Date or a PO becoming Inactive, please contact your District Local Program Director immediately.  There is a risk of losing Federal Funding.  Any PO that has not been billed against for 9 months is at risk of being closed without notification.

If additional assistance or training is required, please contact central office at Projectfinance@indot.IN.gov.

We always want to hear your feedback. Please send us your thoughts on these bulletins and anything related to the LPA Program to: LPAQuestions@indot.in.gov.