Introduction
Happy Spring! Things are looking better than they did this time last year! Covid numbers are down, and road projects are in full swing.
There are a lot of "New" items in this edition. Exciting things are in the works at INDOT. We encourage you to take a look, from training programs to the handling of OJT reporting. Due to their importance for the construction season, several articles have been carried over from past editions. Enjoy, and may you have a safe and productive Spring!
Also, please take note that our staff is working remotely. Due to the Covid-19 pandemic, we are currently not meeting in person. Please contact a staff member and we will set up a virtual meeting in Teams. A full staff listing is located on the lower left.
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New to this Edition: DBE Updates
Click on the Read More link below. It will take you to a page where we list all the updates made the previous quarter to DBE applications. New DBEs are listed to the left and are not included in this link.
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New Training Program
INDOT's Workforce Development Division is pleased to announce its new adult Pre-employment Highway Skills training program. To read more about this program and INDOT's partnership with multiple high schools for their horizontal construction pathways, click the following link.
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New and Improved ITAP
There will soon be a new look to ITAP, part of which allows it to work well with Access Indiana, the state's new Single Login System. For dates of system shutdown and other information, click the link:
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New Online OJT Application
We've been advertising for awhile that OJT tracking was going to be moving to an ITAP application. The OJT application is now active! For more details, click the link:
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Join us Virtually for EDI
As the pandemic started between the 2nd and 3rd sessions of EDI last year, we were forced to take the program on-line. This year EDI is being held in a totally virtual format. CEI has just completed the first module of classes in a planned 3 module series. The second series is about to begin in May. If you would like to know more or participate, please click the link:
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Prequalification Assistance is Availble
INDOT is proud of its ongoing partnership with Indiana Constructors Inc. (ICI), the statewide trade association representing highway contractors. One important element of this partnership is assistance for INDOT-certified DBEs to achieve prequalification status.
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Important Exciting Prequalification News
Attention DBEs: The Prequalification Requirements has an Exception! Specifically the exception is for subcontractors with less than $300,000 in total INDOT work under contract. There has been an important and impactful change to INDOT's application of the prequalification exception. You need to read this article if prequalification affects your business!
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Beware of Phishing!
We recently made the DBE community aware of sophisticated phishing attempts directed at DBEs in the state of New York. These malicious attempts are happening daily in our state as well, as some of you may have already experienced.
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Change in Utilization Important Reminder
If the prime contractor has listed a DBE firm on the Affirmative Action Certification and will not meet the commitment with that firm, a Change in DBE Utilization must be submitted as soon the shortfall is realized. On EOD’s website, https://www.in.gov/indot/2753.htm, there is a link to the Change in DBE Utilization form, and a visual flowchart that is handy for all parties to refer to. Even if the change is a result of INDOT or the Local Agency requesting the change, the prime contractor must submit a change in utilization in a timely fashion.
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SPMS Updates
INDOT has improved its Subcontractor Payment Tracking system. Contracts awarded as part of the July 8, 2020, INDOT letting and after, require all subcontractors and DBE, MBE, WBE, and IVOSB firms approved by the Department to log into ITAP and verify all payments received. This process does not apply to Contracts let prior to July 8, 2020. The steps are:
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INDOT Procurement Bid Opportunities
Did you know that INDOT has bid opportunities separately from the Indiana Department of Administration (IDOA)? INDOT has a need for items that are unique and exclusive to INDOT and we are proud to be able to list these items separate from the IDOA listing. To see INDOT's, listing please visit INDOT's Procurement webpage. Good luck in finding new opportunities for your business.
If you have any questions or comments, contact Diana Poturalski dpoturalski@indot.in.gov.
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DBEs: Check Yourself!
Take time and look at your directory entry to make sure your NAICS codes and work type descriptions are accurate and up-to-date.
Your work types should relate to INDOT contract bid items as closely as possible. If your scope of work has expanded, request additional NAICS codes via an amendment application. Contact the Certification or Supportive Services Team for further questions or technical assistance.
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Gentle Reminders
- Be sure to submit timely bids to primes.
- Be mindful to submit timely prequalification information.
Both of these affect your reputation and work.
3. Be sure to submit your No Change Affidavit in a timely fashion. You should get a reminder email from ITAP. If you are not, check your SPAM folder.
4. We recommend you review your Directory entry when completing your NCA. If it needs updating, contact us.
5. Keep your contact information current. ITAP feeds the Directory, so if your address, phone number, or email has changed, log into your application and complete an amendment.
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