In the month of February, we celebrate both Black History Month and CTE Month (more on these in the coming weeks!)…and this week is also School Counseling Week – a week dedicated to celebrating the impact of school counselors. Whether they are helping students achieve academic success today or plan for the future, Indiana’s nearly 1,500 school counselors play an essential role in shaping and supporting our students’ educational…and life journey.
In conjunction with School Counseling Week, our team announced the recipients of the newly-established Comprehensive School Counseling Grant. In total, $5 million was awarded to support 26 school districts, charter schools, and community partners to further develop and expand school counseling services and resources that improve student achievement, overall well-being, and college and career readiness.
If you aren’t familiar with Indiana’s Comprehensive School Counseling Model, this effort was launched in late 2022 after many months of significant engagement with school counselors, principals, superintendents, and school board members. This new, tiered system of recognition, focuses on defining the role of the school counselor, integrating the role within the school and throughout the K-12 system, and using data to drive impact. Since this new model was announced in October, 152 schools are already participating!
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The Comprehensive School Counseling Grant provides additional support for schools as they work to implement a comprehensive school counseling model, specifically focused on lowering counselor-to -student ratios, improving student outcomes as it pertains to the five characteristics of Indiana Graduates Prepared to Succeed, establishing/strengthening partnerships with community organizations and employers, as well as progress monitoring.
Here are just a few examples of how this grant will support more than 117,000 students across 17 Indiana counties:
- Piloting the addition of counselors in school buildings where none currently exist;
- Expanding the use of tools that support college, career, and life readiness;
- Contracting with outside mental health professionals to provide services for students and families upon their request;
- Targeting causes of chronic absenteeism by partnering with community agencies to support students and families; and
- Providing professional development for educators as they support the diverse needs of students.
Congratulations to the recipients of this grant! We look forward to seeing your progress and learning from your challenges and successes. And for all Indiana counselors…a huge thank you for all that you do to support your community, school, and our students!
REMINDER: 2022-2023 Notice of Intent to Seek Performance Based Accreditation Submission Window
The submission window for non-public schools to submit a notice of intent to seek performance-based (state) accreditation is open through Sunday, April 30. A notice of intent must be submitted prior to the school year for which accreditation would begin. This document serves as a notice of intent to seek state accreditation but does not constitute the final petition to be submitted. Once the Indiana Department of Education (IDOE) receives this notice and verifies the applicant’s eligibility for accreditation, the applicant will be provided with a petition template, which must be completed and submitted to IDOE. The notice of intent does not need to be submitted by schools transitioning from freeway school accreditation or schools that already hold state accreditation. A notice of intent may be found here. Contact IDOE's Office of Accountability with any questions.
NEW: ILEARN Biology End-of-Course Assessment (ECA) Winter 2023 Testing Window
The ILEARN Biology ECA Winter 2023 test window is open through Friday, February 24. Students must participate in the assessment upon completion of the high school biology course. Information regarding participation can be found here. Refer to the ILEARN 2022-2023 Milestones and ILEARN Biology ECA Test Window Checklist for an overview of testing tasks.
- The Additional Order Window for paper materials closes today, Friday, February 10.
- The paper-and-pencil testing window closes on Friday, February 17.
- Preliminary student results will populate in the Centralized Reporting System (CRS) on Thursday, February 23.
Contact IDOE’s Office of Student Assessment with any questions.
NEW: SAT Preadministration Session Now Open & Upcoming Question and Answer (Q&A) Sessions
Schools may now administer preadministration sessions for juniors participating in the upcoming SAT School Day. The preadministration session allows students to opt in to Student Search Service for potential scholarship eligibility and select four institutions to send SAT score reports at no cost. More benefits of the recommended preadministration session can be found here.
IDOE and College Board are hosting Q&A sessions to address questions regarding the SAT School Day. Join the sessions below:
Contact IDOE’s Office of Student Assessment with any questions.
NEW: Nominations Open for the Indiana History Teacher of the Year Award
In partnership with IDOE, the Gilder Lehrman Institute of American History awards the Indiana History Teacher of the Year in its effort to promote the study and love of American history. State winners are considered for the National History Teacher of the Year award. For more information about the nomination process and to nominate an Indiana history teacher, click here. Nominations must be submitted by Sunday, April 30. Contact Anne Marie Milligan with any questions.
NEW: Nominations Open for Emerging Leaders Recognition
IDOE’s Office of Educator Talent is looking for confidential recommendations of leaders representing the very best educators in Indiana. These emerging leaders must have between five and 15 years of experience, demonstrate leadership beyond the classroom, and positively impact school culture and student achievement. Superintendents and principals may submit recommendations here. Nominations must be submitted by Friday, May 26. Contact Rebecca Estes with any questions.
REMINDER: Additional Opportunities to Recognize Indiana Educators
Throughout the year, numerous opportunities arise nationwide to acknowledge the incredible work of Indiana educators. IDOE’s Office of Educator Talent has developed this document which will be updated periodically with external opportunities to recognize educators. To submit an educator recognition opportunity not listed, contact Anne Marie Milligan.
REMINDER: Applications for Spanish Visiting Teacher Program
Details for the 2023-2024 school year (SY) Spanish Visiting Teacher Program can be found here, or districts can express interest by completing the application form here. The application deadline is Friday, March 17. Contact Rebecca Estes with any questions.
REMINDER: Spotlight on Educator Pipeline Strategies
The Office of Educator Talent is collecting information about existing Grow Your Own, Teacher Residency, and Registered Teacher Apprenticeship partnerships across the state. If your school has an established program or would like to learn more about how to get started, please complete the following survey. Contact eel@doe.in.gov with any questions.
UPDATE: Student Information System (SIS) Vendor Status
A complete list of vendors working to become Indiana Ed-Fi certified can be found on the Data Exchange webpage.
The following vendor(s) are now badged for August and October 2022:
REMINDER: Cybersecurity Resources Available
New cybersecurity education guides and resources available below are designed to help school leaders direct discussions and provide next steps to improve cybersecurity at their school(s):
Contact Brad Hagg with any questions.
REMINDER: School Health Report
The new School Health Report application can be accessed via the LINK portal. Once in the portal, navigate to the School Health Report tile. Note that beginning Monday, February 6, in order to have access to the School Health Report tile, a School Health role is required. Please work with your Security Coordinator to make sure that this role is configured for the nurses who will need access to the School Health Report. For more information on how to access the school health report via the LINK Portal, click here. Please note that the legacy School Health Report from DOE Online will be discontinued as of Monday, January 30. Contact link@doe.in.gov with any questions regarding assigning necessary roles. Contact Jolene Bracale with any questions about the school health report.
REMINDER: Your Input is Needed
IDOE and our partner, Resultant, are seeking educators, school administrators, and interventionists to complete a short survey regarding student performance data and how they are used locally. The information gathered via this survey will help IDOE in the development of an innovative Early Warning Indicator tool that can predict and identify students at risk of not graduating high school on time or achieving postsecondary success. You can access the survey here.
In addition to this survey, IDOE is hosting a series of virtual, one-hour focus groups throughout January. If you would like to participate, please sign up here. If you wish to participate but cannot make any of the scheduled times, please reach out to mthielmeyer@resultant.com to schedule a meeting.
REMINDER: E-Rate Match for Fiber Construction Now Available
IDOE is participating in the E-Rate Match Program for special construction projects. Available to any Indiana public school for fiscal year (FY) 2023 (July 1, 2023 to June 30, 2024), the program increases the discount rate for special construction charges for high-speed broadband that meets the FCC's long-term connectivity targets up to an additional 10% to match the state funding on a one-to-one dollar basis. Full application details are available here. Contact Brad Hagg with any questions.
REMINDER: Important Data Reporting Change - Student Academic Record Collection to Replace Course Completion Collection
These changes being implemented for reporting course enrollments and outcomes will impact all schools that report course level data to IDOE. These updates are occurring to improve the completeness of academic records for each student, to support metrics on the Graduates Prepared to Succeed dashboard, and to monitor progress on Graduation Pathways. The full memo is available here and the related frequently asked questions (FAQ) document is available here. Contact IDOE's Data Exchange Team with any questions.
NEW: Transfer Request Deadline Reporting Process for Out-of-District Students Closes Friday, April 28
Indiana Code 20-26-11-32 requires public school corporations that accept out-of-district students to report to IDOE the date by which transfer requests must be received by the school corporation. School corporations accepting out-of-district students for the 2023-2024 school year must report this transfer request deadline date to IDOE using this form by Friday, April 28. See this memo for more information. Contact Cathy Danyluk with any questions.
NEW: February Tuition Support Payment
Please read this memo regarding the February tuition support payment. Contact IDOE’s Office of School Finance with any questions.
NEW: Estimated Curricular Material Reimbursement
Please read and review this memo concerning curricular material reimbursement. If you have questions regarding the memo or estimates, please contact IDOE’s Office of School Finance by Wednesday, February 15.
REMINDER: Period 2 (February) Membership
The initial copy date for Period 2 (February) membership is Monday, February 6. Beginning Tuesday, February 7, membership moves to the certification and sign-off phase. Please pay attention to membership data reporting deadlines. Tickets requesting assistance regarding a membership issue must be submitted by close of business on Monday, February 13, to be addressed. Contact IDOE’s Office of School Finance with any questions.
REMINDER: Summer School Estimates
The window to submit the Estimated Cost Report for Summer School 2023 will open on Wednesday, February 1. Please read this memo and FAQ document for information regarding eligible courses, important dates, and financial provisions. Detailed information about the summer school program and how to report is included in this presentation. Contact Teresa Hemmerle or Joe Engelstad.
REMINDER: Full-Time Teacher Benefit Survey
Please read this memo regarding collection of full-time teacher benefit data between Friday, December 16, and Friday, February 17, for inclusion in the fiscal year (FY) 2023 Full-Time Teacher Salary and Benefits Report. Contact IDOE’s Office of School Finance with any questions.
REMINDER: Formulaic School Improvement Planning/Implementation Grants
IDOE’s School Support and Transformation team is now accepting applications for Formulaic School Improvement Planning/Implementation Grants (SIG). A list of eligible schools can be found here. Schools must submit the SIG application and budget template to IDOE's Office of School Support and Transformation. All applications will be reviewed on a rolling basis and the application closes on Friday, March 31, and the rolling review process will last approximately 10 business days. Project periods are listed below:
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Newly identified schools: Date of notification through Saturday, September 30
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Schools in year two and beyond: October 7, 2022, through Saturday, September 30
For information from the webinar, click here. Contact IDOE's Office of School Support and Transformation with any questions.
REMINDER: Annual 1003 Flexibility Waivers
IDOE’s Office of School Support and Transformation is now accepting applications for 1003 flexibility waivers. Flexibility through waivers is offered to help support schools in their design efforts to improve student performance and outcomes, help to improve efficiency of school operations, and to help promote innovative educational approaches to student learning. Interested officials can read more about the opportunity in this memo and in the Flexibility Guide for Indiana's K-12 Schools document. Applications are now open and will be accepted on a rolling basis through Friday, June 2.
Applications will be reviewed in three rounds:
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Review period
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Request for information timeline
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Recommendation sent to the State Board of Education
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Round One
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Friday, February 10 through Friday, March 17
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Monday, March 13, through Wednesday, March 29
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May
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Round Two
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Monday, March 20, through Friday, April 28
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Monday, April 24, through Wednesday, May 10
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June
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Round Three
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Monday, May 1, through Friday, June 2
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Tuesday, May 30, through Wednesday, June 14
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July
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Contact Georgia Watson with any questions.
NEW: February Graduation Pathways Webinar
IDOE’s Student Pathways and Opportunities team will host the February Graduation Pathways webinar on Thursday, February 23, from 1:30 to 2:30 p.m. ET via Microsoft Teams. Please use this link to join. Contact DOEGradpathways@doe.in.gov with any questions.
REMINDER: February McKinney-Vento Liaison Webinar
IDOE’s Student Pathways and Opportunities team will host the February McKinney-Vento webinar on Tuesday, February 14, from 11 a.m. to noon ET via Microsoft Teams. Please use this link to join. Contact Mckinneyventopoc@doe.in.gov with any questions.
REMINDER: High Ability Coordinator Collection
High ability coordinators can access a collection of resources and information with a free account in the Indiana Learning Lab. The collection will continue to grow as new resources are developed. The High Ability Coordinator Collection can be used for reference or as professional development for high ability teams. Contact studentpathways_highability@doe.in.gov with any questions.
REMINDER: Diploma Seals Order Form
The online form to order diploma seals for the 2023 Cohort is now live. Please see this memo for additional information. Contact Rebekah Frazer with any questions.
NEW: English Learner (EL) Technical Assistance and Program Evaluation Professional Development (PD)
Join IDOE’s Office of Student Support and Accessibility in the Indiana Learning Lab for a webinar on supporting EL programming on Wednesday, February 15, from 4 to 4:40 p.m. ET. An overview of EL technical assistance options available through IDOE and a walkthrough of the EL Program Evaluation Toolkit will be provided. Register for the session here. Contact IDOE’s Office of Student Support and Accessibility with any questions.
REMINDER: Prove Input on Statewide Performance Plan (SPP)/Annual Performance Review (APR) for Indicator 3B High School Cohort
Indiana transitioned from ISTEP+ to SAT for the high school statewide assessment in spring 2022, and IDOE’s Office of Special Education is now seeking feedback on whether Indicator 3B baseline and targets should be subsequently revised. Individuals may apply for this opportunity via Jotform by Friday, February 17. Contact IDOE’s Office of Special Education with any questions.
REMINDER: Indiana Medicaid Advisory Committee (Indiana MAC) Random Moment Time Study (RMTS) Webinars
Register for upcoming webinars for information to assist school staff participating in the Indiana MAC RMTS in obtaining a better understanding of how the quarterly time studies work and how best to ensure responses comply with the timeliness requirements.
Contact IDOE’s Office of Special Education with any questions.
REMINDER: Save the Date - Virtual EL Leadership Meeting on Thursday, February 16
IDOE’s Office of English Learning and Migrant Education will host the next virtual EL Leadership Meeting from 10 a.m. to noon. ET on Thursday, February 16. This interactive meeting intended for Indiana K-12 EL leaders and administrators will cover a variety of topics from WIDA ACCESS to funding and programming resources. Registration is not required. Visit the Indiana EL Professional Development Opportunities Calendar for the link. Contact IDOE’s Office of English Learning and Migrant Education with any questions.
UPDATE: February PD with IDOE
February PD with IDOE continues next week with Technical Assistance: English Language Program Evaluation Toolkit. View a full list of the February sessions here. To register for workshops, or view on demand sessions, create a free Learning Lab account by visiting the LINK Portal or the Indiana Learning Lab website directly and use your school email to log in. Contact IDOE’s Office of Digital Learning with any questions.
REMINDER: Adolescent Literacy Series in the Indiana Learning Lab
IDOE hosts the Indiana Adolescent Literacy Series throughout 2023 in the Indiana Learning to discuss topics geared toward cultivating strong adolescent literacy skills in schools. Join expert presenters as they dive into detail through targeted live events to support adolescent students in their reading and writing journeys. The first session is Building a Culture of Literacy at 4 p.m. ET on Monday, February 27, presented by Kim Johnson and Terri Ramos from Carmel Clay Schools. View upcoming sessions here. Contact IDOE’s Literacy Center with any questions.
REMINDER: Kindergarten Readiness Community in the Learning Lab
The Kindergarten Readiness Community is now available in the Indiana Learning Lab. This group will support educators and administrators in preparing children birth to age five in all domains of early learning. Contact IDOE’s Office of Kindergarten Readiness with any questions.
REMINDER: Indiana Course Access Portal (iCAP) Reimbursement Deadline Extension
IDOE’s Office of Digital Learning is offering an opportunity for schools to receive reimbursement for students enrolling in the Indiana Course Access Portal (iCAP) for the 2023-2024 school year. Indiana Code 20-30-16 currently offers over 180 course options from seven course providers. Applications are open through Friday, March 3. Please see this memo for more information. Contact IDOE’s Office of Digital Learning with any questions.
REMINDER: Week of the Young Child (WOYC) Public Visual Photography and Artwork Display
In recognition of the WOYC Saturday, April 1, through Friday, April 7, IDOE’s Office of Kindergarten Readiness is organizing a public, visual display at the Indiana Statehouse reflecting the work of early learning educators and students across the state. Find out more about participating here. Contact IDOE’s Office of Kindergarten Readiness with any questions.
NEW: Title Con 2023 Registration Now Open
Registration for Title Con 2023 is now open. To register, please click here. Contact TitleI@doe.in.gov with any questions.
REMINDER: Title Con 2023 - Requests for Questions from the Field
One of Title Con’s keynote sessions will include a moderated discussion and those planning to attend Title Con are encouraged to submit questions they have for IDOE in areas such as academics, finance, student pathways and opportunities, and technology. The Title Con planning committee will include a selection of these questions for the moderated discussion. Please submit questions to titleI@doe.in.gov.
NEW FROM THE INDIANA DEPARTMENT OF HEALTH (IDOH): Free Dental Screening for Children in Central Indiana
The Hoosiers Give Kids a Smile event will be held on Saturday, February 18, from 11 a.m. to 3 p.m. at the Indianapolis Public Library and will include free oral screenings, educational resources, and fun activities for kids. For more information, please click here.
NEW FROM THE INDIANA DEPARTMENT OF ENVIRONMENTAL MANAGEMENT: Free Earth Day Presentations and Webinars for Hoosier Students
To help Indiana schools celebrate Earth Day 2023, IDEM is offering free hands-on classroom presentations, in addition to virtual webinar presentations, to elementary students across the state. Classroom Earth Day presentations on air, land, water, and recycling are available for elementary schools and vary in length from 30 to 50 minutes. Virtual webinar presentations will take place on each Tuesday and the first and third Thursdays during April covering water, land, air, and recycling. Registration is now open, and teachers can request a classroom presentation or register to for a virtual webinar presentation here. Educators may direct questions to IDEM’s environmental education outreach coordinator, or by calling 800-988-7901.
NEW FROM THE U.S. DEPARTMENT OF EDUCATION OFFICE OF SPECIAL EDUCATION PROGRAMS (OSEP): Early Math Learning and Self-Regulation App
NumberShire is a free online educational game focused on critical whole number concepts and skills for students in kindergarten through grade two. NumberShire Integrated Tutor System is a grant funded by OSEP that includes an adapted version of the intervention, renovated data dashboard depicting student performance; a platform linked to implementation; instructional resources that support teachers to make math instruction more explicit, and a self-regulation activity called Math Toss to support the development of behavioral self-regulation skills. Learn more about the app here. Contact NumberShire with any questions.
NEW FROM THE NATIONAL CENTER FOR SYSTEMIC IMPROVEMENT (NCSI): Thought Leader Conversation Series
NCSI hosted a five-session webinar series on Pursuing Equity at the Intersection of Language, Culture, and Disability focused on elevating equity in opportunity and achievement for students with or who may have disabilities and who are ELs. Webinar sessions included a foundational session, culturally and linguistically responsive data literacy, authentic engagement of families, schools, and community partners, research informed practice, and systems coherence. All recorded sessions and associated resources and presentation materials can be found here. Contact NCSI with any questions.
NEW FROM KEEP INDIANA LEARNING: Virtual Mixer for Assistant Principals
Keep Indiana Learning looks forward to creating a space for assistant principals to engage in collaboration and professional development. The purpose of the mixer is for assistant principals to pose questions to one another, share ideas, and leave with new resources and strategies to try. Register here for two different opportunities to join:
- Elementary - Thursday, March 2, 3:30 to 4:30 p.m. ET
- Secondary - Friday, March 3, 7:30 to 8:30 a.m. ET
Contact Tanika Kinartail with any questions.
NEW FROM THE COLLEGE BOARD: Big Future Website Updates
Several updates have been made to the College Board’s BigFuture website to reinforce the student-centered experience. The improvements to the website include a section where students can explore careers, a section dedicated to planning for college, and a section dedicated to payment for college. The exploration of careers section includes a quiz that leads to personalized career recommendations. The planning for college section includes a page that will match students with colleges based on filters entered by the student. Basic college, career, and scholarship searches can all still be found on the website as well. Students who create accounts and use the website are also eligible for monthly scholarships awarded up to $40,000. The website includes pages that showcase resources for educators and parents as well. Contact the College Board for more information.
REMINDER FROM INSPIRE SUCCESS: Annual School Counselor Survey
IDOE, in collaboration with Inspire Success, invites all Indiana School Counselors to fill out the 2023 Annual Indiana School Counselor Survey. This survey is designed to gather the latest details on Indiana school counselor demographic data, roles and responsibilities, most significant day-to-day challenges, professional development needs, and other areas. Please complete by Monday, February 20. Results will be shared with school counselors once they are compiled. Contact Inspire Success with any questions.
REMINDER FROM INVESTED: Helping Indiana Students Fund Education Beyond High School
INvestEd is a nonprofit created by state law that provides financial aid advising and other services relating to student loans. It is critical that students and families know the optimal way to plan for successful education after high school and understand the state and federal financial aid options available. INvestEd’s experts are available to answer questions and connect students with free resources that often make the cost of education more manageable.
Last year, INvestEd partnered with nearly 250 schools at over 700 events and helped over 10,000 Hoosier students with education funding questions. The recently released parent survey, conducted by IDOE, highlights the need for additional awareness regarding the state’s generous financial aid programs. School counselors are encouraged to contact INvestEd at 317-715-9007 or outreach@investedindiana.org to connect with an education funding specialist and learn more about how INvestEd can support your students and families.
REMINDER FROM THE INLEARNING PARTNERSHIP: Digital Learning Day Double Down
Celebrate Digital Learning Day with the INLearning Partnership for Digital Learning Day Double Down on Thursday, February 23, from 2 to 3 p.m. ET live in the Indiana Learning Lab. What better way to celebrate than with those who are most important to our work - students! Join the live panel of students from across the states to share their digital learning success stories. Registration is available now on the Indiana Learning Lab. Contact IDOE’s Office of Digital Learning with any questions.
REMINDER FROM LILLY ENDOWMENT, INC. AND INVESTED: Free Application for Federal Student Aid (FAFSA) Filing Help at College Goal Sunday
Financial aid professionals from across Indiana will be volunteering at 37 sites to help collegebound students and their families open the door to financial aid during College Goal Sunday on Sunday, February 26, at 2 p.m. local time. FAFSA is required for students to be considered for federal and state grants, scholarships, and federal student loans at most colleges, universities, and vocational/technical schools nationwide. The FAFSA must be filed by the state of Indiana priority deadline of Saturday, April 15, to guarantee state aid for those that qualify. A checklist of items that will aid in filing the FAFSA can be found here. Find a College Goal Sunday location near you here. Contact Bill Wozniak at INvestED with any questions.
REMINDER FROM THE INDIANA DEPARTMENT OF WORKFORCE DEVELOPMENT: New and Improved Indiana Career Explorer
Indiana Career Explorer is still free to all schools, but is now more user friendly and easier to onboard students. Learn more about all the useful new features, including student case management, and a digitized graduation plan, on Thursday, February 16, from 3:30 to 4:30 p.m. ET at the Indiana Career Explorer Onboarding Webinar. Secure your spot today by registering here. Contact INCEHelp@dwd.in.gov with any questions.
REMINDER FROM THE ADVANCED PLACEMENT TEACHER INVESTMENT PROGRAM (AP-TIP): Mock Exam Training
AP-TIP's annual mock exam training will be held on the campus of IUPUI Thursday, March 9, Friday, March 10, and Friday, April 14. The event provides mock exams (using previously-released AP exams from the College Board) to implement training on scoring in a format similar to the College Board AP Scoring. AP teachers can read about event procedures and view their subject's mock exam training dates here. Registration is available here and is open until Friday, February 17, or until all seats have been filled. Contact AP-TIP with any questions.
REMINDER FROM TEACH INDY: 2023 Educators Conference
To ensure high-quality educators continue to receive the support and recognition they deserve, Teach Indy is proud to present the 3rd Annual Teach Indy's Educators Conference taking place Saturday, February 25, at Butler University from 9 a.m. to 2 p.m. ET. The past few years have transformed education in many ways, and it is essential for educators to have the space to collaborate, learn, grow and bring real-world solutions back to their classrooms. Leaders in education across Indianapolis will be joining together at #TeachIndyEdCon23 to discuss the future of #IndyEducation. Learn more about #TeachIndyEdCon23 here. Contact Sara Marshall at Teach Indy with any questions.
REMINDER FROM AP-TIP: Remote Teacher Collaborative
The Advanced Placement Teacher Investment Program (AP-TIP) at the University of Notre Dame invites AP teachers to attend the next round of Remote Teacher Collaboratives on Thursday, February 16, at 7:30 p.m. ET. These one-hour, online sessions offer a convenient space for AP math, science, computer science, English, and history teachers to connect, share, and learn from AP leaders. Learn more, see the full schedule, and register online here. Contact AP-TIP with any questions.
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