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With the intent and focus to modernize, update, standardize, consolidate and streamline a series of policies and forms within the Bureau of Local Roads & Streets (BLRS), the following Circular Letter summarizes a number of changes that have been implemented related to revisions of the Engineering Services Agreements and the compensation formulas for consultant services for Local Public Agencies (LPA).
In addition to the replacement of the current BLR engineering agreement forms, the
current BLRS Cost Plus Fixed Fee (CPFF) formulas have be replaced by the formula used by the Bureau of Design and Environment (BOE) so as to standardize the compensation rates. This change includes incorporating the current BDE upper limits of hourly compensation and allowable direct costs.
The policy that this Circular Letter affects will be further reflected in Chapter 5 of the BLRS Manual and will be issued as part of the planned forthcoming revisions of said Manual.
EFFECTIVE DATE. MANDATORY DATE AND TRANSITION PERIOD
With the intent for the Local Public Agencies to be provided ample time to capture and apply the changes related to this Circular Letter, and to be provided time to adjust their local approval agendas and board/council meetings with the revised forms, the following dates shall apply:
Effective Date: The use and implementation of the revised forms of this policy will be effective on February 3, 2021. For clarity. the new forms will be posted and available on the lDOT website on this date, and at which time the existing forms will be removed.
Mandatory Date: As a series of agreements are in various states of approval and processing by the Local Public Agencies, a transition period will be provided for revisions of existing forms to the new forms and CPFF formula, with a mandatory date of February 15, 2021 being the date all locally executed agreements and revised CPFF formals shall be used.
Transition Period: During the Transition Period, defined as the duration of time from the Effective Date to the Mandatory Date, it shall be at the sole discretion of the Local Public Agencies to enact adjustments to engineering agreements currently in process, but not yet locally executed and/or submitted to the Department, for final approval.
Click here for the full circular letter and for more information on the forms being eliminated.
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