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Accident & Injury Reporting
Knowing how to report injuries and incidents—and doing so in a timely manner—is one of the most important responsibilities we all share in maintaining a safe work environment. Whether it's a minor injury, a near miss, or a serious incident, prompt reporting ensures that proper care is provided, risks are investigated, and future accidents can be prevented. Timely reporting also helps maintain compliance with safety regulations and protects both employees and the agency from potential complications down the road. If you're ever unsure about what to report or how to do it, don't wait—reach out to your supervisor or safety coordinator for guidance.
Click here to access all of your safety policies, documents, information, and resources at the IDL Safety Program SharePoint site.
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Safety Officer
Idaho Department of Lands
300 N. 6th Street, Suite 103
Boise, ID 83702
(208) 334-0200
Email: XXXXX@idl.idaho.gov
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Safety Topics
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Employee Responsibilities When Injury Occurs
If you are an employee who experiences a work-related accident, injury, illness, or occupational exposure, your first responsibility is to report the incident immediately to your supervisor, even if you do not think medical treatment is needed. You may be required to complete certain forms with your supervisor, such as the Supervisor Incident Report, witness statements (if applicable), and a First Report of Injury. If you witness an incident involving a coworker, direct them to report it to a supervisor right away—prompt action ensures that care is provided quickly and any claims are processed without delay.
If medical care is needed, employees must use a preferred provider listed under the statewide policy effective October 15, 2022. In the case of emergencies or incidents outside business hours, go to the nearest urgent care or ER and follow up with a preferred provider. When medical treatment is received, a Physician’s Release to Return to Work must be filled out by the Doctor. If your doctor assigns work restrictions, coordinate with your supervisor on potential light duty options. Declining such work may affect your benefits.
For questions or help with any part of the process, contact your agency’s HR department, the State Insurance Fund, or the Idaho Industrial Commission.
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Supervisor Responsibilities When Injury Occurs
Supervisors play a vital role in the workers’ compensation process and must respond promptly when notified of a work-related accident, injury, illness, or exposure. As soon as they are made aware of an incident—whether it's a near miss, requires first aid, or involves medical treatment—they are responsible for completing the First Report of Injury (FROI) and the Supervisor Incident Report form. Supervisors must also collect witness statements from anyone who observed the event and ensure all documentation is submitted to the safety department via safety@idl.idaho.gov. If the employee needs medical care, the supervisor should direct them to a preferred provider unless emergency treatment is required, in which case the employee should go to the nearest urgent care or ER and follow up with a preferred provider.
In addition to reporting and documentation duties, supervisors must coordinate closely with HR when an injured employee is released with work restrictions. Together, they determine whether light duty or modified work is available. If light duty is offered and the employee declines, supervisors must report this to HR.
By following these steps, supervisors help ensure compliance, quick care, and a safe path for employees to return to work.
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Reporting: Reminders and Forms
Timely and accurate injury reporting is critical to ensure proper care for employees and compliance with Workers’ Compensation guidelines. The First Report of Injury (FROI) must be completed and emailed to safety@idl.idaho.gov to initiate a claim and generate a case number. Although treatment can usually proceed without this number, some medical facilities or pharmacies may require it later for billing purposes. Submitting this form promptly supports effective follow-up care and minimizes delays in treatment or benefits.
Supervisors must also complete and submit a Supervisor’s Accident Report to support the FROI. This report provides essential documentation and may also be submitted independently for near misses or incidents without immediate claims. In all cases where medical treatment is received, a Physician’s Release to Return to Work must be filled out by the attending practitioner. Supervisors then submit this to the Safety Inbox, even if no work time is lost. Ensure this is collected at the time of treatment to avoid delays in return-to-work planning.
Key procedures to remember:
- Email all forms (FROI, Supervisor’s Report, Witness Statements, Return to Work) to: safety@idl.idaho.gov
- Injury while on wildfire duty: Refer to the Injury Accident Reporting Pocket Card for wildfire-specific protocols and Agency Provided Medical Care (APMC) usage.
- Reporting timelines:
- Employees have 60 days to notify a supervisor of a potential injury (if no treatment was received).
- Employees have 1 year to seek treatment and open a claim.
- IDL has 10 days from the date of treatment to file with Workers’ Compensation (once complete documentation is received).
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Review the Workplace Injury Policy here.
Find Required Forms here.
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