Monthly Trauma Program Manager (TPM) Webinar
When: Friday, January 24, 2025, 10:00 - 11:00 a.m.
Topic: 2024: The Trauma Year in Review
Speaker: Sarah Eason and Dr. Nicolas Foss
Program Overview: This webinar will review Iowa's 2024 trauma system trends and events.
Registration: No registration is required. Save the following Zoom link to your calendar and join us on Friday, January 24, at 10:00 a.m.: https://www.zoomgov.com/j/1604252204
Continuing Education: There will not be continuing education credits offered for this webinar.
Previously recorded TPM webinars:
Did you miss last month's webinar? No problem! Previously recorded TPM webinars and materials can be found posted within the Trauma Program Manager Manual website at this link in the "Recorded Education" section.
Q&A of the Month
Q: How do I submit the Level III or IV Self-Assessment Categorization Application (SACA) and supporting documents for state trauma verification?
A: The SACA and all supporting documents will be emailed to Sarah Eason, the Trauma System Coordinator, at sarah.eason@hhs.iowa.gov.
- Files are preferred in .pdf format
- Microsoft Word and Excel documents are acceptable; however, macros and other security guards may need to be removed so they can be accessed
- If files are saved to a compressed (zipped) folder, be sure not to extend the file pathways by too much, which may present issues for the end-user when attempting to open (i.e. do not save a zip file into another zip file because the file pathways become too long to open)
- It is not uncommon to have to send multiple emails with attachments due to file size
Trauma Tip of the Month
When reproducing documents borrowed from partner hospitals, remember to change and customize shared policies (ex: different campuses or network hospitals) to reflect your facility's name and processes. When the trauma verification survey team is reviewing documents, it is important that what is written reflects the actual resources and processes at the trauma center under review.
ImageTrend Patient Registry: State File Extension Updates
For facilities that are uploading their trauma registry to ImageTrend via their third party registry, the following is a very positive update.
In order to accurately calculate all the current System Evaluation and Quality Improvement Committee (SEQIC) Indicators, our epidemiologist at BEMTS worked with ImageTrend in through 2024 to ensure that on the round of updates to the state file extension for 2025 would include critical upgrades for SEQIC. Now, the following fields will be submitted via third party upload starting January 2025, in addition to those that are already being sent:
| Data Sections Requested for 2025 |
Description |
| TR18.150 |
Blood Alcohol Tested |
| TR17.9 |
Trauma Team Activation Provider |
| TR17.13 |
Trauma Team Physician Service |
| TR17.10 |
Trauma Team Physician Called Date |
| TR17.14 |
Trauma Team Physician Called Time |
| TR17.15 |
Trauma Team Member Arrived - Date |
| TR17.11 |
Trauma Team Member Arrived - Time |
| TR25.35 |
Facility Transferred To |
| TR17.61 |
ED Facility Transferred To |
| TR33.1 |
Referring Facility Name |
| TR5.32 |
Time from Injury to Arrival |
| TR25.37 |
Autopsy |
| TR25.38 |
Autopsy Report Status |
| TR5.38 |
Original Created On |
| TR9.13 |
Triage Destination Protocol |
| TR9.14 |
Triage Criteria |
| TR7.1 |
EMS Run Number |
| TR9.11 |
EMS PCR Number |
| TR2.7 |
Secondary Method of Payment |
| TR2.9 |
Billed Hospital Charges |
| TR17.51 |
Blood Transfusion in the ED |
| TR18.13 |
Initial Assessment DBP |
| TR1.36 |
BMI |
| TR5.14 |
Vehicle Position |
In addition to those elements listed above, ImageTrend will now accept the Incident Created On date/time value from the primary system that uploading facilities have documented. This is a major change, as before 2025, ImageTrend has documented the Incident Created On date/time value as the date and time that facilities upload incidents.
With all these fields in addition to those already being sent, BEMTS will be able to accurately calculate SEQIC for all facilities in the state, and achieve more accurate state-wide estimates of data quality and trauma system/facility performance.
Please check with your current vendor to ensure these fields noted above including the update to the Incident Created On date/time value are in your state file extension version. Should you have any questions about these updates, please reach out to Dr. Nicolas Foss via:
Cell: 515-985-9627
Email:
Trauma System Advisory Council (TSAC)
Iowa's Trauma System Advisory Council (TSAC) consists of seven voting members and serves in a leadership role to develop and support the trauma system. The committee provides recommendations to Iowa HHS on issues and strategies to achieve optimal trauma care delivery throughout the state. The committee meets quarterly, on the third Tuesday of the month from 1:00 - 4:00 p.m. Any trauma partners and colleagues are encouraged to attend. These meetings regularly have 100+ participants, which demonstrates impressive statewide trauma system engagement.
Upcoming TSAC meetings:
- January 21, 2025
- April 15, 2025
Meeting link: https://www.zoomgov.com/j/1619483119
Past approved meeting minutes can be found posted at the following website: https://hhs.iowa.gov/about/advisory-groups/tsac
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