News for the Statewide Procurement Community from the State Purchasing and Contracts Office
From the CPO
As we approach the end of another fiscal year (and all the work that entails!), I'd like to send a very special shoutout to Chelsea Gilbertson and Amanda Carroll, the SPCO's very own rockstars! While the Central Contracts Unit had three empty positions, they still got everything done: They processed contracts, statutory violations, and requests for Fiscal Rule waivers, provided agency support, and all the other important work they do every single day. Thank you, Chelsea and Amanda!
Sincerely,
Sherri Maxwell, CPPB
Chief Procurement Officer
SPCO Staffing Update
Theresa Fraijo has joined the SPCO team as the newest State Price Agreement Administrator! Theresa came from CDPS, where she was a contract administrator with a focus on real estate, and prior to that was an accountant. She will be taking over the portfolio of IT-related price agreements.
Venessa Huynh is our new Contract Specialist in the Central Contracts Unit! Venessa came to DPA from CDLE– she has over 8 years of contracts experience with the State and IHEs, and earned her law degree from the University of Denver in 2012. In her free time, she enjoys world travel, cultivating too many hobbies, and gardening.
We also have two interns as part of the National Association of State Procurement Officials (NASPO) internship program! Zoe Philippides just finished her 1L year in Law School at George Washington and will be interning with the CCU for 10 weeks. She is interested in transactional law, particularly around the environment.
Jacob Fitzpatrick is a Supply Chain and Logistics Management major and just finished his freshman year at Oregon State University. Jacob will be assisting the State Purchasing Agreement team with multiple projects through mid-August.
Welcome, Theresa, Venessa, Zoe and Jacob to the SPCO team!
REMINDER:
New Contract Management Training & Reporting Requirements
The new Contract Management Policy requires agencies and IHEs to provide annual contract management training by the end of each fiscal year. Procurement officials must also report to the SPCO on the training requirement by September 30th of year, beginning in 2023.
Specific details are available in the policy, and have been shared with procurement officials, but here are a few highlights:
- Agencies/IHEs may create their own training using LMS, webinar, Powerpoint/Google, video meetings, or other methods. An updated SPCO contract management training is also available for use.
- This annual training is required for all contract managers of personal services contracts (including purchase orders) of $100,000 or higher, not just managers of high-risk contracts.
- Agencies/IHEs will be required to report back to the SPCO using a specific form that will be shared later this year.
The SPCO has also provided a Sample Contract Management Agreement and Sample Contract Management Best Practices on our training webpage that can be easily customized for your agency/IHE's specific needs.
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