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Colorado Procurement News
April, 2023
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News for the Statewide Procurement Community from the State Purchasing and Contracts Office
From the CPO
Thank you to everyone who participated in our Procurement Training Month Challenge! To date, 65 state procurement personnel have completed the SPCO's Procurement Certificate since it was launched last month, and many more have taken one or more of the individual courses. As a reminder, even though the challenge has ended, the training is still available for you to take (or review) at anytime, and you can still earn the certificate. See the Procurement Training section below for more information.
Sincerely,
Sherri Maxwell, CPPB
Chief Procurement Officer
2023 Rising Star Award
We received six great nominations for this year's Rising Star award! Thank you to everyone who took the time to submit a co-worker or employee for this award. This is a great opportunity to recognize our colleagues in the Colorado procurement community for their important contributions.
The nominees were:
- Nancy Clark, Department of Health Care Policy & Financing
- Danielle Deflorian, Department of Labor & Employment
- Kaylynn Martin, Department of Public Safety
- Joe Oaks, Department of Education
- Rebecca Rowley, Department of Health Care Policy & Financing
- Thomas Wilson, Department of Personnel & Administration
Thank you to everyone who was nominated for your valuable contributions! As we know, though, there can only be one winner, and the recipient of the 2023 Rising Star Award is... Thomas Wilson!
Thomas joined the SPCO last June as our Instructional Designer. He immediately took ownership of the procurement training program and has shown considerable initiative learning the procurement code and rules and developing a solid understanding of the state procurement process (even though he had no procurement background). He completed three new courses in nine months, doubling the number of available courses in 1/4 of the time the first three took. Thomas has trained himself on emerging accessibility requirements and updated existing courses to meet them, as well as new fiscal/procurement code and rules. He also joined the state accessibility workgroup to share that knowledge with other agencies. Thomas deserves this award because the training he creates helps our procurement community stay up to date on code, rules, and best practices, and do their jobs at the highest levels. Without Thomas our training program would be nowhere near as good as it is today, and we are excited to see what he does with the program next! Congratulations, Thomas!
Please take a few minutes to watch the award video and congratulate your colleagues! The award video and all of the nominations are also available on our Procurement Advisory Council webpage.
NASPO Pulse
In addition to the NASPO Pulse blog and podcast, there is also a YouTube channel! There's a wide range of content from Procurement ASMR to webinars on everything from the Future of Procurement to Supplier Relationships.
REMINDER:
New Contract Management Training & Reporting Requirements
The new Contract Management Policy requires agencies and IHEs to provide annual contract management training by the end of each fiscal year. Procurement officials must also report to the SPCO on the training requirement by September 30th of year, beginning in 2023.
Specific details are available in the policy, and have been shared with procurement officials, but here are a few highlights:
- Agencies/IHEs may create their own training using LMS, webinar, Powerpoint/Google, video meetings, or other methods. An updated SPCO contract management training is also available for use.
- This annual training is required for all contract managers of personal services contracts (including purchase orders) of $100,000 or higher, not just managers of high-risk contracts.
- Agencies/IHEs will be required to report back to the SPCO using a specific form that will be shared later this year.
The SPCO has also provided a Sample Contract Management Agreement and Sample Contract Management Best Practices on our training webpage that can be easily customized for your agency/IHE's specific needs.
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Did you know that the Office of the State Controller has a Grants Team? They provide strategic direction, policy and guidance, and best practices for state agencies managing state and federal grant funds. Visit their website to learn more about what they provide, including user support, training, special events, and newsletters.
Reminder: All NASPO-designed
Procurement U courses are now free!
Last year, as a way to thank the procurement professionals who led the way in procuring critical PPE and essential needs for state and local governments across the country, the National Association of State Procurement Officials (NASPO) made all of their Foundational Procurement courses free for everyone!
Visit Procurement U to view the course offerings, which include:
- Building a Sustainable Purchasing Program
- How to Protect Your Data
- How to Protect Yourself Against Phishing Attacks, and more!
You can create a free Procurement U account and sign up for these courses here. Note that most Procurement U courses are self-paced, so you can start them at any time.
Questions? Email procurementu@naspo.org.
These training courses are currently being offered via Zoom. Visit the SPCO Procurement Training page for more information.
Statutory Violations Prevention
5/9/2023 | 1:30pm - 3:00pm
Register
7/11/2023 | 1:30pm - 3:00pm
Register
Controller Pre-Delegation Training
5/16/2023 | 1:00pm - 4:00pm
Register
8/15/2023 | 1:00pm - 4:00pm
Register
Contract Drafting Boot Camp
8/24/2023 | 8:00am - 3:00pm
Register
12/28/2023 | 8:00am - 3:00pm
Register
These training courses are available to State procurement professionals through the Colorado Procurement University (COPROU). Visit the SPCO Procurement Training page for more information.
- Foundations of State Procurement
- Methods of Source Selection
- Ethics and Conflicts of Interest
- Overview of Commitment Documents NEW!
- Statutory Violations and Unauthorized Purchases NEW!
Contact thomas.wilson@state.co.us with questions about training.
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Name: Molly McLoughlin
Title: Director of Procurement
Organization: Department of Transportation
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Tell us a little bit about your background: I grew up in northern Montana, 45 miles south of the Canadian border and 13 miles east of Glacier National Park. I came to Colorado as a college athlete and graduated from Colorado Mesa University. My graduate degree is a Masters in Organizational Management with a focus on ethics, leadership, strategy, and management.
How long have you been with your current organization? Four months.
How did you get into the procurement field? I’ve worked most of my career in public service and more than 22 years in some type of procurement capacity and have the NIGP-CPP, CPPO, and CPPB certifications. The first ten years involved doing purchasing as other duties as assigned, getting quotes, or preparing and facilitating RFPs/IFBs, negotiating contracts as part of my day to day activities. In 2011 I began my full-time procurement career at Boulder Valley School District where I stayed for more than eleven years before joining CDOT last November.
Did you work in other professions, and if so where and for how long? I worked for my local town doing odd jobs in high school and in college I completed an internship for the State of Montana. I also worked for the Bureau of Land Management for a year conducting vegetation land surveys, was a licensed water and wastewater operator for a year and then I spent eleven years in parks and recreation before moving into K12 procurement and facilities.
Please share a professional or personal accomplishment you're proud of: I am most proud of my family. I come from a long line of public servants that have served their communities in the medical field, emergency management, as teachers, public construction and as volunteers in the community. I am proud to carry on the legacy as a public servant and also proud of the volunteer work I do to support the public procurement profession. I have been a volunteer for the Rocky Mountain Governmental Purchasing Association (RMGPA) and at the national level for NIGP: the Institute for Public Procurement for the past decade. I have served in various volunteer roles for both organizations and the most rewarding part of each is giving back to the community of professionals, sharing knowledge, and mentoring others.
Tell us something interesting and unique about yourself: I grew up in Browning, on the Blackfeet Reservation, it is the third largest Native American tribal reservation in Montana encompassing approximately 1.5 million acres.
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State Price Agreement Updates
Thank you to everyone who responded to our survey regarding the Document and Media Destruction price agreements. Your input is highly valuable.
- Awards have been announced and contracts have been executed for the new Temporary Healthcare Staffing price agreements. Awardees include Jackson & Coker, Compunnel, WSI Healthcare, 22nd Century Staffing, and Knowledge Services, plus others. All information will be posted on BIDSColorado, or you can contact Brian.Swift@state.co.us for additional information.
- A new agreement has been signed with Staples for Office Supplies. SPCO is also negotiating a new agreement with ODP/Office Depot. Contact Brian.Swift@state.co.us for additional information.
- The new solicitation for the next Copiers and Managed Print services portfolio has been posted. Contact Nikki.Pollack@state.co.us if you have any questions.
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