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This message is being sent on behalf of the Colorado Department of Public Health and Environment (CDPHE)
Dear Primary Care Provider,
A sizable thank you to all of you who were able to attend the May 18 CDPHE Town Hall held in collaboration with Governor Jared Polis. As a trusted source of information for their patients, primary care providers play an important role in the effort to increase COVID-19 vaccination uptake in our state. As we transition from a mass vaccination model to more provider-focused efforts, we need your help and partnership now more than ever!
We hope the webinar was helpful in answering your questions and assisting you in the COVID-19 vaccination program enrollment process.
For those of you may not have been able to attend the Town Hall, here is where you can view the recorded WebEx presentation and question and answer session:
WebEx Presentation Recording: Primary Care COVID Vaccine Program Enrollment Webinar-5.18.2021
Here also is our Primary Care Provider Communications Toolkit which includes ready-to-use email, text, and social media messages you can use to encourage your patients to get vaccinated or to set up an appointment once your clinic becomes an approved COVID-19 vaccine provider.
In summary, below are the Program Requirements discussed within the May 18 presentation recording:
Program Requirements
To receive publicly-funded COVID-19 vaccines, vaccine diluent, and ancillary supplies at no cost, your facility must agree to adhere to all of the requirements specified in the CDC COVID-19 Vaccination Program Provider Agreement, adhere to all the CDC Storage and handling requirements and complete the CDC’s Storage and Handling Training.
In addition, to be approved for enrollment as a new COVID-19 vaccine provider, a virtual enrollment site visit must be completed and the following documentation must be submitted to CDPHE for review
- 5 days of stable temperatures documented via a digital data logger thermometer.
- 5 days of paper temperature logs where the current temperature is documented twice a day and the minimum and maximum temperature recorded is documented once a day.
- A completed Emergency Vaccine Management Plan
- Pictures of the glycol bottle placement inside the storage unit, which is attached to the digital data logger thermometer
- Pictures of storage unit outlets with “DO NOT UNPLUG” tags in place.
Provider enrollment for the CDC COVID-19 Vaccination Program occurs online through CDPHE’s Pandemic Vaccine Provider Registration portal. If you have more than one facility identified as a provider, you will need to enroll each location separately. Please complete your facility’s enrollment by following these steps
- Open the Pandemic Vaccine Provider Registration Portal link: COVID-19 Enrollment Link.COVID-19 Enrollment Link.
- Click the red “Click to Register” button near the middle of the screen
- Complete the CIIS enrollment and sign the Letter of Agreement (LOA)
- Click on Enroll as Pandemic Provider to request COVID-19 Vaccine. Answer all required questions to complete your facility’s COVID-19 enrollment. COVID-19 Pandemic Enrollment Required Information List.
Lastly, below are several additional resources following the webinar, additional answers to questions submitted following the presentation, and that may assist you in the enrollment process:
Talking Points Created by the CDC for Primary Care
Healthcare Providers, Your Patients Need to Hear from You!
You are the most trusted resource for your patients in making health decisions. Your strong recommendation to get a COVID-19 vaccine is one of the most important factors in your patients’ decision to accept vaccination.
A complete set of talking points and resources are provided as a pdf along with this communication. They may also be accessed HERE.
Presentation Slides
The slides from the May 18 Primary Care COVID Vaccine Program Enrollment presentation have been provided as a pdf along with this communication. They may also be accessed HERE.
Additional Resource
- In need of a digital data logger that can record, store and print a report of temperature readings in your vaccine storage unit? Please complete this form to get a digital data logger mailed to you, free of charge.
- Have questions about whether your current vaccine storage unit meets COVID-19 Vaccination Program requirements? Contact us at cdphe_covidvax@state.co.us.
- Interested in upgrading your vaccine storage unit to meet COVID-19 Vaccination Program requirements? Let us know! We may be able to reimburse some of your purchase.
- Providers may seek reimbursement for administration of the COVID-19 vaccine from insurance carriers, the HRSA COVID-19 Uninsured Program, and the HRSA COVID-19 Coverage Assistance Fund (for underinsured patients). More information can be found in the Centers for Medicare and Medicaid Services (CMS) Toolkit on COVID-19 Vaccine.
Thank you again for your involvement in the webinar and the overall primary care vaccine program. CDPHE is committed to supporting you through this enrollment process and wants to ensure your success as a COVID vaccine provider.
For assistance, please contact cdphe_covidvax@state.co.us. Thank you for being strong partners in our state’s COVID-19 vaccine response.
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