Action Items & Deadlines
Update 2026 Employee Headcount
Deadline: February 28, 2026
All employers with Colorado employees must update their Annual Total Employee Headcount for 2026 in My FAMLI+ Employer, including employers with approved private plans.
If no update is submitted by February 28, 2026, employers will pay the full 2026 premium rate (.88%) for all employees.
- Opted-out local governments are the only exception.
- Headcount is not carried over from the prior year.
- Headcount includes all payroll employees nationwide who worked 20 or more calendar workweeks in 2025, regardless of full-time or part-time status.
- Contribution structures between employers and employees remain unchanged.
HR/HRIS Teams: Review workforce totals across all payroll populations. Confirm that workforce changes from 2025 to 2026 are reflected accurately.
Payroll/Leave Ops Teams: Submit the 2026 Annual Total Employee Headcount in
My FAMLI+ Employer by February 28, 2026.
Confirm My FAMLI+ Employer Account Roles for Tax Notices
Deadline: January 1, 2026
Beginning in 2026, the My FAMLI+ Employer portal will deliver third-party sick pay (IRS) notices directly to employers. Confirm your payroll and finance users are assigned as Premiums Administrators or Editors in the My FAMLI+ Employer system by January 1, 2026 in order for them to receive third-party sick pay documentation.
Roles With Access:
- “Premiums Administrators”
- “Premiums Editors”
- “HR Benefits Contacts”
Important: HR Benefits Contacts are different roles than HR Benefits Administrators in the My FAMLI+ Employer system. HR Benefits Administrators without one of these roles will not receive tax notices.
Configure Neonatal Care Leave in Internal Systems
Effective: January 1, 2026
Effective January 1, 2026, Neonatal Care Leave is available as a distinct FAMLI leave category. Employers should configure Neonatal Care Leave as a separate leave type in HRIS, leave management, and absence-tracking systems.
Neonatal Care Leave should not be combined with Bonding, Medical, or Pregnancy leave in internal systems.
HR / HRIS Teams: Configure Neonatal Care Leave as a distinct leave category. Align internal leave codes and naming conventions with My FAMLI+ Employer.
Payroll / Leave Operations Teams: Confirm Neonatal Care Leave is tracked separately from other leave types. Validate workflows are in place by January 1, 2026.
Prepare Employee Communications for Neonatal Care Leave
Effective: January 1, 2026
Employers should ensure internal communications, leave guidance, and manager-facing materials reflect the availability and sequencing of Neonatal Care Leave.
HR & Communications Teams: Update internal leave communications to include Neonatal Care Leave as a distinct benefit. Incorporate Neonatal Care Leave into employee-facing materials, intranet content, and manager toolkits. Confirm employees are directed to Neonatal Care Leave when a newborn requires intensive medical care, rather than Bonding or Medical leave alone.
Available employer resources:
Self-Employed Individuals: 2024 Tax Transcript Required to Maintain Eligibility
Deadline: January 1, 2026
Self-employed participants electing FAMLI coverage must submit a 2024 IRS Tax Return Transcript through the My FAMLI+ Employer portal to maintain eligibility for FAMLI benefits.
If the required documentation is not submitted by January 1, 2026, all 2024 income may be excluded when determining eligibility and benefit amounts.
- Submission is completed through the My FAMLI+ portal in the “Tasks” section.
- Step-by-step instructions on how to complete these tasks are located in the
My FAMLI+ Employer User Guide.
Private Plan Holders - Maintenance Fee Payment Required
Effective: Based on Task Notice Due Date
Employers with an approved Private Plan for Fiscal Year 2024–2025 (July 1, 2024–June 30, 2025) are required to pay the annual private plan maintenance fee.
Reminder notices were issued beginning November 1, 2025. Employers have 60 days from the due date listed in their task notice to submit payment.
- Payment deadlines are based on the due date specified in the employer’s task notice.
- Employers should follow the due date listed in the My FAMLI+ Employer task notice.
If the fee appears incorrect, employers may contact the Private Plans team at cdle_famli_privateplans@state.co.us for review.
Annual Private Plan Attestations
Effective: Based on Notice Issuance Date
Employers with an approved Private Plan are required to complete the Annual Private Plan Attestation in My FAMLI+ Employer each year.
Employers who did not complete the attestation by the applicable deadline have been issued a Notice of Withdrawal of Private Plan Approval. Employers retain the ability to complete the attestation or appeal after notice issuance.
- Employers should review their My FAMLI+ Employer Tasks to confirm whether the attestation has been completed.
- If the attestation was completed after the notice was generated, no further action may be required.
- If it was not submitted, complete the Annual Private Plan Attestation in
My FAMLI+ Employer.
If no action is taken, withdrawal of private plan approval will take effect 50 days from the date the notice was issued.
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