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April 24, 2025

This is an official communication of Colorado's Department of Labor and Employment.

Welcome to the Colorado Department of Labor and Employment (CDLE’s) Compliance Quarterly! This is the second edition of our new resource for employers where we share important reminders, upcoming deadlines and engagement opportunities relevant to the various state labor laws enforced by CDLE’s regulatory divisions. Update your subscriber preferences and make sure your colleagues are subscribed by sharing this link. Each newsletter will be followed up with a live webinar giving you the opportunity to ask Division leaders your questions in real time. See below for details.

Need to Know

Rules & Regs

Upcoming Deadlines & Effective Dates

Division of Family and Medical Leave Insurance (FAMLI)

• 2025 Q1 wage reports, corresponding premium payments and quarterly private plan reports are due Wednesday, April 30, 2025. Please get your payments in on time to avoid penalties or interest.
• Reminder: rules adopted in November 2024 and effective January 1, 2025 dictate that employer entities with multiple branches that have different Federal Employer Identification Numbers (FEIN) are considered by the Division to be separate employers with separate rights and obligations. This means all member employers must register and create a separate FAMLI account for each separate FEIN. Professional Employer Organization (PEOs) must report wages under the FAMLI IDs assigned to each member employer.

Division of Unemployment Insurance (UI)

• UI quarterly wage detail reports and premium payments are also due April 30, 2025. Reports must include monthly employee data and be free of errors. Visit the UI Division’s Wage Reporting page for more information and resources.
• Third Party Administrators (TPAs) must be assigned the “Edit Employment and Wage Detail” role in order to submit quarterly wage detail reports on behalf of employer clients. Wage files submitted by TPAs without the required role will be rejected. Visit the Manage TPA Relationships page for more information.
• As of April 3, 2025, the UI Division is no longer sending fact-finding requests to employers in the mail. Colorado employers are now required to respond to Division fact-finding requests online in MyUI Employer+, or by other Division-approved electronic means. Visit the Electronic Communication Requirement page for more information.
• Employer accounts with delinquent premiums on June 30 of each year are subject to an assessed Delinquent Premium Penalty (DPP). DPP is equal to the amount of past-due premiums, or 1 percent (.01) of the taxable payroll, whichever is less. Visit the Interest and Penalties page for more information.

Division of Oil & Public Safety (OPS)

• The current Amusement Rides and Devices Regulations took effect on August 30, 2024. Operators of previously unregistered rides and devices have an extension through July 31, 2025 to comply with the inspection requirements, while still complying with the registration and injury reporting requirements. Review the Guidance for Previously Unregistered Amusement Rides and Devices for more information. These regulations also include a phased, three-year fee increase. Contact OPS if you have any questions.
• All Denver Metro and Northern Front Range gasoline suppliers and retailers must adhere to the reformulated gasoline (RFG) vapor pressure requirement starting May 1 through September 15. Retailers have until June 1 to turn over the non-RFG inventory in their tanks. Not sure if you are in the requirement zone? Check the Denver Metro - North Front Range Ozone Nonattainment Area Map. 

Upcoming Rulemaking Dates

Division of Family and Medical Leave Insurance (FAMLI)

• The FAMLI Division recently held a public rulemaking hearing on Monday, April 14 for several proposed rule amendments. The public comment period is now closed, but all proposed amendments and a recording of the hearing are published on FAMLI’s Rules & Guidance page. The final rule amendments are expected to be adopted and published by the end of April and will have an effective date of July 1, 2025. 

Division of Unemployment Insurance (UI)

• UI’s identity verification requirement will transition from emergency rule to permanent rule on May 20, 20205. A copy of the rule will be published in the CO Register on April 30, 2025.

Division of Workers’ Compensation (DOWC)

• The DOWC has proposed changes to two rules:
  • A public hearing for Rule 16: Utilization Standards will take place on Thursday, May 1, 2025, at 10 a.m. MT. 
  • A hearing for Rule 2: Workers' Compensation Premium Surcharges will be held on May 5, 2025, at 11 a.m. MT. Registration in advance is required for both the Rule 16 hearing and the Rule 2 hearing. All attendees are welcome to testify during the hearings or submit written testimony until the end of each hearing. Please send written testimony to Judge Michelle Sisk at michelle.sisk@state.co.us.
• The DOWC has adopted updates to Rule 11: Division Independent Medical Examination (DIME) and numerous DIME forms, which became effective on April 1, 2025. These updates aim to enhance the efficiency and fairness of the DIME process while supporting the retention of DIME physicians. Additional resources and training opportunities will be available in the coming months. All updated forms can be found on the DOWC’s Forms page. For inquiries, please contact the DIME Unit at cdle_IMEunit@state.co.us or call 303-318-8655.
• Effective January 1, 2026, all payers (excluding self-insured employers) must accept electronic medical bills. All providers submitting 25 or more workers' compensation medical bills per month must submit these via a HIPAA-compliant electronic transaction. Implementing eBilling ensures HIPAA compliance and improves the efficiency and speed of the billing and remittance process. If you have questions or are interested in an eBilling webinar, please contact Christy Culkin at christy.culkin@state.co.us.

Division of Oil & Public Safety (OPS)

• Stakeholder meetings for regulation changes are continuing throughout the quarter for rules that will be effective January 1, 2026:
  • Conveyance Program - The first meeting was held on April 1, 2025.  Follow-up meetings will be held in the future.
  • Boiler Program - The first meeting is scheduled for April 29, 2025.  Follow-up meetings will be held in the future.

Tech Updates 

Division of Unemployment Insurance (UI)

• Employers and TPAs participating in SIDES are now able to login into ESIDES from their MyUI Employer+ account.
• All UI appeals correspondence can now be searched and accessed in the “Employer Claims Correspondence” section of MyUI Employer+. Employers and TPAs can also upload and search documents in a case folder for open appeals.   
• TPA email correspondences have been updated to include employer name, employer account number (EAN), and document name.

Nice to Know

Upcoming Engagement Opportunities

CDLE’s Quarterly Compliance Live Webinar

Join us for our next Quarterly Compliance Live Webinar on Wednesday, May 21, 2025 at 11 a.m. Division leaders will be presenting the important updates mentioned above, and we’ll answer as many questions as we can. Register in advance. Space for our live webinars is limited, so join early. If we reach capacity before you are able to join on Zoom, the webinar will be streamed live on YouTube. We'll answer questions from both our Zoom and YouTube audiences.

If you attended our last session in Q1, share your feedback and identify topics you’d like to hear more about by filling out this short survey. 

Division of Unemployment Insurance (UI)

• UI hosts free workshops to help employers better understand their rights and responsibilities in the UI program, improve practices, and build knowledge. Learn more and RSVP for an upcoming workshop on the Understanding Unemployment Insurance page.

Division of Oil & Public Safety (OPS)

• OPS will be hosting our 2025: Keys to Compliance this year. This educational opportunity, which is conducted every three years, will be held in conjunction with our industry partners in both Grand Junction in mid-August and Denver in mid-September. More details coming soon!
• The OPS Amusement Rides and Devices program is also hosting mini Keys to Compliance outreach events each quarter to help operators and their staff better understand the Amusement Rides and Devices Regulations. The next hybrid session will be on Wednesday, May 7 at 1 p.m. Please register if you would like to attend.

Share Your Feedback
With Us!

Division of Family and Medical Leave Insurance (FAMLI)

• The FAMLI Division is committed to continuous improvement, and enhancing the employer experience is a key priority. Take the My FAMLI+ Employer feedback survey to help FAMLI determine what and how the Division prioritizes potential enhancements that serve your businesses, your clients and your employees best:

Division of Unemployment Insurance (UI)

• The UI Division is committed to helping Colorado employers remain compliant. Share your thoughts on the UI quarterly reporting process in the Division’s Employer Compliance Survey:

Division of Workers’ Compensation (DOWC)

• The DOWC is modernizing its claims management system to allow claimants, employers, attorneys, medical providers, and insurers to securely access and manage important information about the status of workers’ compensation claims. The DOWC wants your feedback to ensure the new system improves the user experience and meets your needs:

Division of Employment and Training (E&T)

• The Business Engagement Team within our Division of Employment and Training (E&T) wants to hear from Colorado businesses that are utilizing the statewide workforce system. Help the team better understand how we can support your hiring efforts by taking this short survey:

Resources & Toolkits

Division of Labor Standards and Statistics (DLSS)

• DLSS recently posted an updated and renamed Labor Law Guidance & Education webpage. This webpage includes multiple forms of published guidance for Colorado employers and employees:
  • INFOs: (Interpretive Notices and Formal Opinions) — the Division’s approved notices, opinions, and explanations on various labor law topics.
  • KNOWLEDGEs: (Knowledge for Workers on Labor Law is Empowering & Drives Good Employment) — one-page summaries for employees on their labor rights.
  • Labor Law Videos: short educational videos about Colorado labor laws, including “Break Times,” “Final Pay,” and “What are Impermissible Deductions,” with many more educational labor law videos coming soon.
  • Other published labor law guidance that includes public notices, reports, and other releases from DLSS

Division of Family and Medical Leave Insurance (FAMLI)

• File specifications and file templates for wage reporting for third party administrators (TPAs) are published on FAMLI’s TPA page.
• User guides and how-to videos for employers are published on the My FAMLI+ Employer page. 
• User guides and how-to videos for the appeals process are published on FAMLI’s appeals page. 
• FAMLI also has various tools to help employers communicate with staff available in the toolkit and marketing kit. 

Division of Unemployment Insurance (UI)

• Employers will find step-by-step instructions to submit quarterly wage detail reports on the How to Submit a Wage Report page.
• Employers can find more information and resources to manage their UI account on the Employer Resources page.
• TPAs will find step-by-step instructions to submit individual employer wage reports on the How to File a Non-Bulk Wage Report page. Instructions for bulk wage filings are on the How to File Bulk Wage Reports page.
• TPAs can find more information and resources to manage employer UI accounts on the Division’s TPA Toolkit page.

Division of Workers’ Compensation (DOWC)

• The DOWC recently premiered its new Workers’ Compensation 101 for Injured Workers video, available in English and Spanish. The video provides an accessible overview of the claims process, medical care options and employee rights following a workplace injury. While designed to support injured workers, it can also be a valuable educational tool for all stakeholders. The DOWC also offers Workers' Compensation 101 for Employers. A Spanish version of the video for employers is also available.

Division of Oil & Public Safety (OPS)

• The Petroleum Program has finalized several updates to various report formats including the Remediation Combined Report. These can be found on the OPS home page under “What’s New?”