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May 30, 2024

Welcome to our newsletter specifically for the employer and business community. Here you will find everything your organization needs to know to effectively navigate FAMLI. Be sure to check your subscription preferences, so you receive updates on the most impactful topics to you in 2024.

The HR Benefits Dashboard is Here!

FAMLI Division introduced the first-of-its-kind HR Benefits Dashboard in any state with a paid family leave program. Designed to simplify the management of your employees’ FAMLI benefit claims, this innovative dashboard allows employers to efficiently track start dates, claim statuses and additional claim information for enhanced visibility. The dashboard caters not only to HR benefit managers, but also supports Absence and Leave Management Companies that may be supporting employers.

Our blog post, how-to video, and My FAMLI+ Employer User Guide (Chapter 7) provide a deep dive into the features and benefits of the HR Benefits Dashboard.

Watch our Live Demo of the HR Benefits Dashboard 

If you were not able to join our webinar last week, the recording of the live demo is published on our Events page. You can also watch the webinar on our official YouTube Channel. Subscribe to our YouTube channel to get notified of our future livestreams and recordings. Some of the hot topics from this session include:

How do I get access to the HR Benefits Dashboard if I already have a My FAMLI+ Employer account?

Answer: Please follow these steps to get access to the HR Benefits Dashboard:

Step 1: If you already have a My FAMLI + Employer account to submit premiums and wage reports, you need to add an HR Benefits Manager to your account. This can be yourself or someone designated for this role. Log into My FAMLI+ Employer and navigate to the right side of the main screen and select “Manage Accounts” in the “Manage My Account” box.

Step 2: Select your company name and then “Manage HR Benefits Users.”

Step 3: From here you can manage your own access or add additional HR Benefits Managers to your account.

Please refer to the  My FAMLI+ Employer User Guide (Page 44) for additional screenshots.

How do I check the status of my employees’ claims in the HR Dashboard?

Answer: The HR Benefits Dashboard will show employees’ first and last names, SSN/ITIN, start date of leave, claim status, and the option to view more information. Clicking “view” will provide additional leave information such as the claim end date, reason for leave and benefit amount. Users will need to agree to the attestation that they have authority to access this employee information before the leave details appear. Please refer to My FAMLI+ Employer User Guide (Pages 45 and 46)

Important Update for Employers with Approved Private Plans

Please note, that if you are managing an account in My FAMLI+ Employer for an employer with an approved private plan, you no longer need to submit wage reports or premium payments for that employer for any wages paid to employees after the approved plan’s effective date. Continuing to do so may result in employer overpayments.

If you have any questions or if you're unsure about your reporting requirements, please contact us at 1-866-CO-FAMLI (1-866-263-2654) Monday — Friday, 7 a.m. — 6 p.m. MT.

Reporting Guidelines for Private Plan Administrators

As an approved private plan administrator, please adhere to the quarterly reporting deadlines. Submit your administration summaries by the last day of the following month each quarter. For the 1st quarter of 2024, the deadline is extended to May 31. After three years, only annual summaries are needed by January 30.

If you have been approved to use a self-insured private plan, use this .csv template from our website for submissions and email them to CDLE_FAMLI_PrivatePlans@state.co.us with the subject formatted as "YYYYQQ Private Plan Reporting." Visit our website Private Plan section for more information.

Updated 2024 Program Notices

We’ve updated the required program notices and other marketing materials for 2024. Employers won’t be penalized for using the 2023 versions, but we encourage you to replace the old notices with the updated ones. The program notices are available to download in more than 15 languages on our toolkit page. Please remember that Employers are required to notify their employees about the FAMLI program when they are hired and when they experience a life event that may be eligible for FAMLI leave. 

Participate in the FAMLI Video Series

If you would like to tell us how FAMLI has been beneficial to your organization, we want to hear your story. We are curating a series of video testimonials and want to include our employers’ perspectives. Please let us know if you’re interested in participating by filling out this form. We’ll get in touch with you soon!

Reminder from the Colorado
Department of Health Care Policy
and Financing (HCPF) 

Take Action Now to Help Your Employees Get Connected to Your Employer-Sponsored Health Insurance Coverage

Losing Medicaid coverage is a “qualifying event” for special enrollment periods. Some of your employees may have been recently covered by Medicaid, and now need to be enrolled in your employer-sponsored health insurance.

Below are several steps employers can take to assist employees in getting covered:

• Remind all your employees about health coverage options that you provide as their employer, and how to apply. Losing Medicaid coverage is a qualifying event to enroll in employer-sponsored coverage outside the normal enrollment period. 
• Extend your special enrollment period (SEP) from 60 days to 1 year, per the federal government’s letter to employers, plan sponsors and issuers to give employees the time needed as they disenroll from Medicaid to enroll in your employer-sponsored health coverage.
• If you do not offer employee benefit coverage, your employees may qualify for reduced-cost health insurance coverage through Connect for Health Colorado. Losing coverage is a “qualifying event,” which means they can apply for health insurance through Connect for Health Colorado during the extended special enrollment period.
• Refer affected employees to colorado.gov/health to learn more about other health coverage options. 

For more information, please visit KeepCOCovered.com and leverage the toolkit that includes downloadable resources. Please proactively communicate health coverage options as soon as possible to your employees so they know how to enroll in your coverage or find other options.

Thank you for doing your part to keep Coloradans — and your employees — covered.