Boulder County Commissioners' Agenda
Meetings are held in the Commissioners' Hearing Room, Downtown Courthouse, 3rd Floor, 1325 Pearl Street, Boulder, Colo. (map) unless otherwise noted. The DLH Room and the Small Conference Room are also located on the third floor of the downtown courthouse. Commissioners' meetings and hearings are webstreamed "live" and archived for viewing online. Public comments are taken at meetings designated as Public Hearings.
BOARD OF COUNTY COMMISSIONERS
AGENDA
TUESDAY, JUNE 20, 2017
10:00 a.m. Administrative Meeting (Small Conference Room).
10:30 a.m. BUSINESS MEETING (see separate agenda).
11:00 a.m. COMMUNITY SERVICES DEPARTMENT
Public Meeting: Head Start monthly report.
ACTION REQUESTED: Information Only
11:15 a.m. LAND USE DEPARTMENT
Public Hearing: Docket SE-17-0004 Arnold
Boundary Line Adjustment; Request to move
the property line dividing the parcel at
4900 North 109th Street and the property
to the east (Parcel 146511000012) to the
west approximately 650 feet. The proposed
property is located in the Agricultural
Zoning District at 4900 North 109th Street
(Parcel 146510000023) and Parcel 146511000
012, adjacent to and east of North 109th
Street, ½ mile north of Jasper Road, in
Section 10, T1N, R69W.
ACTION REQUESTED: Decision
12:15 p.m. Commissioners meet with Sheriff Joe Pelle
regarding the 2018 budget.
(Training Room, 5600 Flatiron Parkway, Boulder)
1:30 p.m. Administrative Meeting (Small Conference Room).
3:00 p.m. PARKS AND OPEN SPACE DEPARTMENT
Public Hearing: Proposed Elk and Vegetation
Management Plan for Rabbit Mountain Open Space.
ACTION REQUESTED: Approval
BOARD OF COUNTY COMMISSIONERS
BUSINESS MEETING AGENDA
TUESDAY, JUNE 20, 2017
10:30 A.M.
ITEMS TO NOTE FOR THE RECORD
1. Financial Services Division: Warrants Issued Reports
(February and March, 2017).
ACTION REQUESTED: Note for the Record
HOUSING AUTHORITY CONSENT ITEMS
2. Housing Authority: 2017 Longs Peak Energy Conservation
Home Rehab Loan Program Committee Appointments (Kathy
Parker, Meredith Caley, David Meza, Leslie Pinkham).
ACTION REQUESTED: Approval / Signature
3. Longs Peak Energy Conservation: Contract renewal and
amendment with SB Clark for financial consulting
services (not to exceed $100,000).
ACTION REQUESTED: Approval / Signature
4. Longs Peak Energy Conservation: Contracts for LPEC
weatherization materials
a. Eagle Rock Supply Company (not to exceed $110,000);
b. Longmont Winair, Co.(not to exceed $130,000);
c. Westland Distributing, Inc.(not to exceed $80,000).
ACTION REQUESTED: Approval / Signature
COMMISSIONERS CONSENT ITEMS
5. Building Services Division: Memorandum of Agreement
with Mental Health Partners of Boulder County for the
County to remodel the 3rd floor at 529 Coffman, and
signage changes on each floor ($38,189 revenue).
ACTION REQUESTED: Approval / Signature
6. Building Services Division: Contract amendment No. 1
with Short Elliott Hendricksen, Inc. for the District
Attorney’s Office Infill Project design ($261,733.60).
ACTION REQUESTED: Approval / Signature
7. Commissioners’ Office: Funding agreement with the
YMCA of Boulder Valley to remodel outdoor childcare
spaces at 950 Lashley Street, Longmont ($125,000
Worthy Cause III).
ACTION REQUESTED: Approval / Signature
8. County Attorney’s Office: USDA Natural Resources
Conservation Service ADS-78 Form for EWP Grant (South
St. Vrain Creek Restoration).
ACTION REQUESTED: Approval / Signature
9. County Attorney’s Office: Resolution 2017-77,
conditionally approving Land Use Docket DC-15-0003
(Proposed Boulder County Land Use Code Amendments to
Article 4 and Article 18 regarding firing ranges).
ACTION REQUESTED: Adoption / Signature
10. Human Services Division: Contract renewal No. 2 with
John W. Kirk, Psy.D., LLC dba Kirk Neurobehavioral
Health for evaluation services (not to exceed $2,999),
with amendment No. 2 to include updated scope of
services and fee schedule, and amend the indemnity
clause.
ACTION REQUESTED: Approval / Signature
11. Human Services Division: Contracts for out-of-home
placement services
a. El Pueblo Boys and Girls Ranch, Inc.;
b. Maple Star Colorado;
c. Mount Saint Vincent Home, Inc. (Foster Care Program);
d. Smith Agency, Inc.;
e. Smith Agency, Inc. (Serenity Children’s Home);
f. Turning Point Center for Youth & Family Development,
Inc. (Mathews Street);
g. Turning Point Center for Youth & Family Development,
Inc. (Prospect);
h. WhimSpire.
ACTION REQUESTED: Approval / Signature
12. Human Resources Division: Award RFP 6652-17, COBRA &
Flexible Spending Account Administration Services, to
the current vendor Rocky Mountain Reserve, whose fees
are the most advantageous to the county ($21,781).
ACTION REQUESTED: Approval / Signature
13. Land Use Department: Contracts
a. Fairview Industries, Inc. for Public Land Survey
System services ($39,680);
b. Mountain States Imaging, LLC for document scanning
services (not to exceed $47,483).
ACTION REQUESTED: Approval / Signature
14. Parks and Open Space Department: Award RFP 6608-17,
John Clark Open Space Resi-dential Structural Assess-
ment, to the lowest, most responsible bidder Alfred
Benesch & Company ($18,534.88 for Phase I).
ACTION REQUESTED: Approval / Signature
15. Parks and Open Space Department: Continuing services
contract amendment No. 3 with Leonard Rice Consulting
Water Engineers, Inc. for the Bailey-Kenosha Open Space
Property Augmentation Plan (increase funding from
$50,000 to $100,000).
ACTION REQUESTED: Approval / Signature
16. Sustainability Division: Contract amendment No. 3 with
CLEAResult Consulting, Inc. for Energy Smart Program
Administration services, to increase the not-to-exceed
amount to $891,260.
ACTION REQUESTED: Approval / Signature
17. Transportation Department: Flood-related contract with
Frontier Environmental Services, Inc. for the Lower Four-
mile Creek Stream Restoration Project ($1,749,691.82).
ACTION REQUESTED: Approval / Signature
COMMISSIONERS DISCUSSION ITEMS
Elected Officials and Department Heads Matters
18. Transportation Department: Permanent Easement agreement
with Duncan-Two, Ltd. and Possum Point, Ltd. for the
Brainard Lake Road Reconstruction Project.
ACTION REQUESTED: Approval / Signature
19. Sheriff’s Office: Request for a bid waiver for Falona
Glenn, DDS to perform dental care services on a part-
time basis at the Boulder County Jail (not to exceed
$35,000), with attached contract.
ACTION REQUESTED: Approval / Signature
20. Business Operations Division: Resolution 2017-70,
authorizing the appointment of referees (Garry Mycock,
John Storb and Jan Winkler) to conduct hearings, make
findings and submit recommendations to the county’s
Board of Equalization.
ACTION REQUESTED: Adoption / Signature
21. County Attorney’s Office: Easement and Maintenance
Agreement with Terence & Alison Kishiyama and Aaron M.
Lawson related to flood buyouts at 454 and 456 Longmont
Dam Road.
ACTION REQUESTED: Approval / Signature
Commissioners Matters
22. Budget Office: 2017 Budget Adjustment Requests
a. Parks and Open Space Department ($7,960,800);
b. Commissioners’ Office / Sustainability ($300,000);
c. Parks and Open Space Department ($304,547).
ACTION REQUESTED: Approval / Signature
23. Authorization for the Board to go into Executive Session
at 1:30 p.m. on Tuesday, June 20 to discuss Department
Head performance evaluations pursuant to CRS 24-6-402
(4)(f) Personnel Matters.
ACTION REQUESTED: Approval
24. Authorization for the Board to go into Executive Session
at 10:15 a.m. on Wednesday, June 21 with Ben Pearlman,
County Attorney, pursuant to CRS 24-6-402(4)(b) Legal
Advice.
ACTION REQUESTED: Approval
25. Authorization for the Board to go into Executive Session
on Thursday, June 22 for Department Head performance
evaluations, pursuant to CRS 24-6-402(4)(f) Personnel
Matters
a. 10:00 a.m. with Robin Bohannan, Community Services Department;
b. 12:00 p.m. with Dale Case, Land Use Department.
ACTION REQUESTED: Approval
Administrative Matters
26. Scheduling and Communications.
27. Administrative Services: 2017 Policy Changes (29)
1.3 Parking Policy
1.4 Parking Permit Reimbursement
1.5 Issuance of Access Cards and Keys to County Buildings
1.6 Eligibility for Membership on County Boards and Commissions
1.9 Use of County Grounds and/or Buildings
1.13 Boulder County Security Cameras
2.7 Outside Employment
2.14 Hours of Work
2.23 Sustainability
2.24 Travel Conference and Special Function
2.30 Zero Waste
2.34 Computing Security
2.35 Social Media
5.2 Eligibility
5.3 Insurance Plans, Flexible Spending Accounts, Health Savings
Account and Retirement Plan
5.5 Leaves
7.2 Retirement
7.3 Termination of Employment
10.2 Stormwater Quality Compliance Policy
11.12 Purchasing Policies and Procedures
11.13 Bids/RFPs/Quotes Policies and Procedures
12.1 Contract Policy and Procedure
14.6 Healthier Vending
15.8 Settlement Authority
15.9 Electronic Waste Policy
16.1 Computer Hardware and Electronic Media
16.4 County Records Management Policy
16.6 Mobile Device Policy
16.8 Cyber-Security Policy
ACTION REQUESTED: Approval
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