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You are receiving this late reporting notification because the California Air Resources Board (CARB) has not received your 2023 Responsible Official Affirmation of Reporting (ROAR) or electronic ROAR (e-ROAR) that is required per CARB’s Regulation for In-Use Off-Road Diesel-Fueled Fleets (Off-Road Regulation) pursuant to Cal. Code Regs., tit. 13, §2449. It is important that you read this entire notice as it contains valuable information to help you comply.
Submit your ROAR or e-ROAR by April 17, 2023. Failure to take action may subject you to enforcement action. Penalty assessment could be up to $37,500 per action pursuant to Health and Safety Code section 43016.
In this email, you will find:
- Highlights of Approved Amendments to the Off-Road Regulation
- Annual Reporting Requirements
- Reporting Resources
Highlights of CARB-Approved Amendments to Off-Road Regulation
On November 17, 2022, CARB approved amendments to the Off-Road Regulation aimed at further reducing emissions from the off-road sector. The following are key elements:
- Engine tier and model year phase‑out requirements to accelerate the retirement of Tier 0 through 2 engines. Dates vary by fleet size.
- Restriction on adding vehicles with Tier 3 and 4i engines.
- Requirement starting January 1, 2024, to use R99 or R100 renewable diesel in off-road diesel vehicles.
- Requirement for prime contractors and public works awarding bodies to obtain and retain a fleet’s valid Certificate of Reported Compliance prior to awarding a contract or hiring a fleet.
- Voluntary compliance flexibility options for fleets that adopt zero-emission technology.
Annual reporting due by March 1, 2023 [Cal. Code Regs., tit. 13, § 2449(g)(2)]
Electronic Reporting
Fleets are encouraged to submit their ROAR forms electronically in DOORS (the online reporting tool for the Off-Road Regulation). The e-ROAR includes a checklist to ensure submittal of all required annual reporting information.
To complete annual reporting:
- Fleets must log into DOORS on or after January 1, 2023, and report any changes made to the fleet in 2022;
- Enter engine hour meter readings for the 2022 calendar year on the “Low-Use” webpage (if applicable);
- Report engine hour meter readings for vehicles used for agricultural operations 51-99 percent of the time on the “Agricultural” webpage (if applicable);
- Submit the e-ROAR.
Fleets who submit their e-ROAR will automatically receive updated Certificates of Reported Compliance on March 1, 2023, in their DOORS account. The Fleet Contact does not receive the e-ROAR personal identification number. If a Fleet Contact wishes to file the e-ROAR, they must first become a Designated Official by submitting the Designated Official Form.
Hardcopy Reporting
Fleets who do not complete the e-ROAR must submit the ROAR form. CARB will only process the current version of the forms, which have a revised date of 5/2020; all other forms will be returned to fleets which will delay processing times and may result in late reporting. The ROAR form is available on the Off-Road Zone.
Fleets who forgot their password can select “Forgot Password”. This link requires fleets to provide their DOORS username and email address associated with the account. Once these fields are completed, fleets can press the “Email Password” button and an email containing the password will be sent to the email address.
Manufacturer Delay
Fleets who purchased a vehicle prior to November 1, 2022, but have not received the vehicle due to manufacturer delays, may qualify for a compliance extension. For more information, please review the Manufacturer Delay FAQ, available on the Off-Road Zone. Contact the DOORS hotline if you need to use this compliance flexibility.
Note: Processing of paper forms received by mail is limited. Fax is unavailable. We highly encourage you to submit any paper forms by scanning or taking a photograph, and then sending by email to doors@arb.ca.gov.
Reporting Resources
For general information about the Off-Road Regulation, please visit our website. The Off-Road Zone contains many guidance documents that are intended to assist fleets with their compliance efforts. These guidance documents do not alter or modify the terms of the Off-Road Regulation, nor do they constitute legal advice.
Background
On July 26, 2007, CARB adopted the Off-Road Regulation to reduce diesel particulate matter and oxides of nitrogen emissions from in-use (existing) off-road heavy-duty diesel vehicles in California. These vehicles are used in construction, mining, industrial operations, and other industries.
Contact
For questions regarding the Off-Road Regulation and reporting, please contact the DOORS Hotline at (877) 59DOORS (877-593-6677) or doors@arb.ca.gov.
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