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The Supplier Link - June 2025 

Welcome

Welcome to OC San's June issue of The Supplier Link! This newsletter is designed to keep you informed about current and upcoming solicitation opportunities for OC San projects, contracts, and procurement needs, as well as outreach and education initiatives. Additionally, each month we will highlight a feature project that is either in the solicitation phase and open to bids/proposals, or in the planning steps and will be released to the public shortly.

Whether you are a current, prospective or brand new supplier, if you are interested in partnering with OC San to support critical public infrastructure, please consider subscribing to this newsletter and registering your free account in our solicitation system - PlanetBids - to maximize your opportunity and ensure that no bids or RFPs are missed.

Announcement 

We are taking a break from our monthly feature project section to share an important announcement. OC San, Contracts and Purchasing Division has partnered with OpenGov and will be transitioning to a fully automated web-based electronic solicitation and vendor management system.

To ease into the rollout, OC San will begin releasing solicitations within OpenGov in two distinct phases: Starting on July 1, 2025, all new goods and services solicitations will be released in OpenGov, and then on January 1, 2026, all Public Works, design, architecture and engineering projects will move over into the system.

There is absolutely no cost for contractors or suppliers to register or utilize OpenGov.

Within the coming weeks, OpenGov will be sending out an email requesting to activate your account, so please be on the lookout for that.

Alternatively, you may subscribe to OC San's solicitations by navigating to https://procurement.opengov.com/portal/ocsan and clicking the "Subscribe" button. For more information about how to register, please see the help file, which is located here: https://opengov.my.site.com/support/s/topic/0TO8X000000Mhi0WAC/vendor-guides.

Additionally, OC San and OpenGov will be hosting an in-person and virtual training on the vendor portal, showcasing how to complete solicitations within the system. This is scheduled for Thursday, June 19th from 10:30 a.m. – 12:00 p.m. or 1:00 p.m.– 2:30 p.m. These will be held at OC San’s Headquarters Board Room, at 18480 Bandilier Circle, Fountain Valley, CA 92708. The virtual training will be conducted on Thursday, June 26th from 10:30 a.m. – 12:00 p.m. via Microsoft Teams.

Please email Purchasing@ocsan.gov to register for these trainings by Wednesday, June 18th for the in-person session, and Wednesday, June 25th for the virtual training. Please include attendee name, phone number, email address, company name, date, and time slot for the requested training.

The training material, as well as additional information, will be updated on the Doing Business with OC San page on our website, which is located here: www.ocsan.gov/doingbusiness.

OC San's Business Opportunities 

OC San utilizes PlanetBids for soliciting goods, equipment, and services. To get started, please register your free account in PlanetBids. Once registered, you can search opportunities, download documents, and submit responses online. For a complete list of OC San solicitation opportunities, please click here. 

Please ensure that your profile is kept updated and includes commodity codes and DIR registration details, if applicable. 

For additional information, please visit the Doing Business with OC San page.

For technical assistance with PlanetBids, please email support@planetbids.com. 

Current Opportunities 

For a successful submittal, please ensure the following:

1. View the solicitation details, download all documents, and note key dates
2. Read through the Scope of Work, Minimum Requirements and/or Qualifications, Insurance, and all solicitation, contract, and project documents
3. Monitor the solicitation for Addenda
4. Attend or engage in pre-bid/pre-proposal meetings or job walks, and the Question & Answer process
5. Submit completed bid or proposal, including all required information and documentation, prior to the deadline outlined in the solicitation

Upcoming Opportunities

To ensure that no upcoming opportunities get missed, please do the following:

1. Verify that your email contact information within PlanetBids is accurate. OC San recommends including at least one additional contact person be added in the 'Alternate Email' section so that notices are received in case the main contact is unavailable
2. Ensure that notifications are enabled for your vendor profile within PlanetBids 
3. Register or update your vendor profile in Planetbids with the corresponding commodity code
4. Monitor your inbox for a notification email to participate in the solicitation

*The Anticipated Release Date of the indicated solicitation is subject to change

Advertising Schedules

For a complete list of advertising schedules, including projects that are still in development, please click on the following links. 

Contracts, Purchasing & Materials Management Division 

The Contracts, Purchasing & Materials Management (CPMM) Division's goal is to solicit goods, services, and information with the commitment to achieving the highest ethical, economic, and progressive contracts and purchasing standards possible. The CPMM Division has been recognized for its organizational excellence by receiving the Achievement in Excellence in Procurement (AEP) award for the last 23 years (2002-2024). If you have any questions related to Public Works, Design, Architecture, and Engineering, please email contracts@ocsan.gov; if you have any questions related to Goods and Services, please email purchasing@ocsan.gov. Alternatively, you can call 714-593-7512.