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Statement on SSA & Negotiations with Recorder
“Conversations between the Board and its staff, and the Recorder and his staff, have been happening for weeks. Despite the factual errors in Recorder Heap's statement, I don't view this as a 'battle.'
Shared service agreements in Maricopa County are frequently renegotiated, each time in consultation with our attorneys to ensure compliance with state law.
My colleagues and I happily look forward to further and continued dialogue to ensure a new SSA aligns with Arizona law and best practices in election administration."
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Election Responsibilities in Maricopa County as of October 2024
Maricopa County Recorder:
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Maintaining the voter registration database
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Preparing ballots/envelopes for voters
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Mailing early ballots to voters
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Receiving early ballots that are sent by the U.S. Postal Service
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Managing the in-bound scanning of envelopes
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Overseeing signature verification and curing of questionable signatures
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Sending and receiving UOCAVA ballots
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Administering Special Election Boards
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Researching and curing all provisional ballots
Board of Supervisors' Elections Department:
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Managing candidate services and ballot-building
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Coordinating in-person voting for early, emergency, and Election Day voting
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Picking up ballots from early voting sites and drop boxes and providing to Recorder for in-bound scanning of envelopes
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Hiring and training election workers at tabulation center and poll workers to support in-person voting
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Approving and managing operations of vote centers for early, emergency, and Election Day voting
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Processing ballots (removal of ballot from affidavit envelope)
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Tabulating all ballots (provisional, early, Election Day)
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Canvassing of election results
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Conducting recounts as ordered by statute
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Updates to the 2023 Shared Services Agreement (SSA) that resulted in the 2024 SSA
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Ballot processing (the process of removing the ballot from the envelope) became the responsibility of the Board of Supervisors.
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Public Records Requests are now fulfilled based on the appropriate Custodian of Records. Election documents are managed by a Custodian of Records for the Elections Department and Recorder files and records are managed and released by the Custodian of Records for the Recorder’s Office.
Election and Recorder Technology Reporting Structure
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The County employees who provided IT support for the Recorder and Board of Supervisors' Elections Department were integrated into the county-wide IT structure to create efficiencies and provide wider expertise to better serve both entities.
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The Recorder continues to have full access and oversight of the voter registration system and is responsible for every aspect of voter registration and list maintenance.
- The Recorder continues to have direct supervision over three employees related to voter registration, the Voter Registration Technology Manager and two Voter Registration IT Specialists. This is in addition to the support of the 30 IT professionals who were previously considered staff within the Recorder’s Office.
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