The Brief - January 2018

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The Brief

Vol. 14, No. 1                                                               January 2018

Happy New Year!

We start the New Year with more paper records converted to digital images, a new and faster way to get a marriage license or passport on the horizon, and before you know it, a new Clerk! Happy New Year from the Clerk’s office – we are looking forward to serving you throughout 2018.


Online Appointments for Marriage Licenses and Passports

In January and February the Clerk’s office will introduce an online reservation system for marriage licenses and passport application appointments to reduce wait times and get our customers back to more pressing details, like planning their weddings and vacations. The Clerk’s website will allow customers to choose the date, time, and location of the service they want and will be able to send an email or text reminder as the appointment gets closer. Appointments will be available at the Clerk’s downtown Phoenix location first, followed by the Mesa facility, then to the regional centers. The appointment system will only be for Clerk’s office locations – not for other courts authorized to issue marriage licenses or for post offices that process passport applications. Watch The Brief for updates or check the office’s marriage license webpage ( and passports page ( for the links to go live in January 2018.


Juvenile Record Scanning Complete

In December, the Clerk’s office completed its Juvenile Back-Scanning Project. The project, which began in November 2016, was conducted to convert paper juvenile files from inactive cases in all juvenile case types into scanned images. During the year-long effort, Clerk staff prepared and scanned more than 10 million pages (more than 3 million documents). After scanning and quality control audits, the office disposed of the paper documents, resulting in significant storage savings. The newly scanned documents are part of the office’s comprehensive Electronic Court Record (ECR), which is one of the nation’s largest among court agencies. A complete ECR provides easier and faster access to documents for the public, court, and the Clerk’s office. The scanned images retain the same level of security and access that applied to the paper documents. The Clerk’s office will now begin the same process with confidential and sealed documents on paper in both adult and juvenile case types. The office projects 2.6 million pages of paper will be scanned into the ECR by Spring 2018 as part of this new project.