The Brief - June 2016

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The Brief

Vol. 12, No. 6                                                                                June 2016

Keep Proposed Orders and Judgments Separate from Other Documents

Whether filing on paper or electronically, remember to keep proposed orders and judgments separate from the motions and other documentation supporting them. Civil and Family Court rules require that proposed orders or proposed judgments be prepared as a separate document and not be included as an integral part of a motion, stipulation, or other document. The Clerk’s Office still sees orders and judgments as the last page of a multi-page document, particularly in eFiling.


Residential v. Business Address in ECR Online Registrations

Litigants and their attorney of record can remotely access the documents in their own cases. The Clerk’s ECR Online system supports the Internet Explorer web browser for 24/7 access to limited public records over the internet. During the registration process, ECR Online requires the user’s name and address as it appears on their driver’s license. This allows the Clerk to validate identity through an electronic confirmation process with the Arizona Motor Vehicle Department. The driver’s license information usually differs from the registrant’s business information. Once the ECR Online registration process is complete, the registrant can edit their profile to replace their residential address with their business address. Although the registrant’s address information is not available to the public, many users prefer to keep their business information consistent across systems. To edit your profile after your account has been activated, login at and click on the “Edit My Profile” link near the top-center of the page. Update the address, city, state, and zip code, and click “Register Me” to save your changes.


Parent Education Class Certificates

Remember that under Superior Court Administrative Order 2016-031, the Clerk’s Office cannot accept Parent Education Class certificates via eFile from anyone other than the court’s authorized providers unless ordered to do so by the court. The administrative order requires the vendors to electronically file the certificates of completion within five business days of the parent’s completion of the class.


Patience for Passports

The State Department is reminding people to plan ahead for getting new passports or renewing old ones. Demand for passports is increasing, as the ten-year expiration of those obtained during the Western Hemisphere Travel Initiative in 2007 is looming. Nearly 49 million passports will expire between now and 2018. Adding to the numbers is the fact that many European countries are rejecting travelers at their airports and borders if their passport will expire within six months.

Routine processing, which used to take about four weeks, now takes closer to six. Expedited service costs an additional $60 and takes about three weeks. Save time and money by renewing through the mail if you can. First-time applications must be done in person at an acceptance facility, like the Clerk’s Office. If you don’t have an immediate need for a passport, the fastest processing time is between September and December. For more information, see the Clerk’s website at