Employer News | May 2017

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Employer Services


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May | VOLUME #141

TRS 2017 Year End Reporting

As the end of the school year approaches, it is time to revisit the year-end reporting procedures for the Teachers’ Retirement System (TRS). It is important that the year-end reports are submitted timely and each member’s school year contributions and salaries are correct in the TRS.

Per AS 14.25.065(a) and AS 14.25.370(a), all TRS members ending their contract-working requirements during May or June must have their final contract-payroll withholding reported to TRS no later than July 15, 2017, regardless of the contract payment length.

This includes TRS members whose contracts call for a:

  • Nine-month work schedule (ending in May) with a payment schedule of 9 months.
  • Nine-month work schedule (ending in May) with a payment schedule of 12 months.
  • Ten-month work schedule (ending in June) with a payment schedule of 10 months.
  • Ten-month work schedule (ending in June) with a payment schedule of 12 months.
  • Fractional school-year schedule (ending in May or June) with a payment schedule that includes June, July, and August.   

Please make every effort to prepare and send in the TRS year-end reports and payroll files as soon as possible.


You may prepare your year-end report(s) in the following manner:

Teacher’s Service End [TSE] event date must be reported for ALL teachers at the end of the 2016-2017 school year. The date submitted should be one of the following two:

  • A.  Last day worked if prior to June 30; or
  • B.  June 30, 2017 to close the school year.

The year-end report may be submitted by one of the following;

  • A.  combine the reports on one payroll file using a 6/30 pay period ending date; or
  • B.  submit separate reports with pay period end dates of 6/28 for June, 6/29 for July and 6/30 for August.

If the year-end reports are combined, as explained in “A” above (second bullet), indicate this by writing “FINAL” in red on the Employer Summary of Contributions report form.

Please note that any payroll information received after July 15, 2017, will not be posted to the members’ accounts before the annual interest calculation; nor will it appear on the members’ 2016-2017 TRS annual statement. This could be a significant amount since many of the closing reports include three or four months of contributions and salary information for members. And in accordance with AS 14.25.065 (b) and AS 14.25.370 (b), late fees (interest) may be assessed on normal/final payrolls submitted after July 15, 2017.


Any contributions submitted after July 15, 2017, for pay periods prior to July 1, 2017, should be reported as adjustments on your regular payrolls. These prior year adjustments could include:

  • Contributions for teachers whose summer school service is covered as an addendum to their 2016/2017 contract; or
  • Prior year corrections or additional contributions omitted or rejected from the 2016/2017 final processing of the report.


For those TRS members whose contracts require working during the summer, their summer wages should be reported on July and August payroll reports using the employer match percent for the 2016-2017 school year.

This would include TRS members whose:

  • Contracts with a 12-month work schedule and payments scheduled for twelve months; or
  • Summer school teaching service that is covered under a newly written contract (separate from the school year contract).
  • Report a STAT back to work date and a second TSE date if the teacher has a break before the normal school year starts.


Please report the following on your first payroll (pay period end (PPE) date on or after July 1, 2017) for school year (SY) 2018:

  • Return to work date (STAT record) for each teacher for the new school year,
  • Part-time teachers’ service percentage level (FTE of teacher’s SY18 contract) must be reported on their STAT record that returns them to work,
  • Personnel Change records: address changes, marital status changes, and birth date corrections, as needed.

Please check the Tier/Plan for a new employee prior to reporting them as a new hire. To check on a new employee, please visit Employer Services, Resources, Employer Access Login and use the “Employer Access” program.


All employer rates are available on eReporting under the Reports Tab.               

If there are any questions, please do not hesitate to contact our office toll free at 1-800-821-2251 or e-mail us at doa.drb.activepayroll@alaska.gov.

NEW Employer Services Update

Alaska Division of Retirement and Benefits

The Division’s new reporting system, Employer Services, is set to go-live on July 1, 2017! Employer Services is an application developed for employers to report retirement contributions and benefit premiums. Employer Services accepts payroll files and personnel data files. This application is a web application, meaning you will log in and access it through a link on the Employer Services website. You need a browser tool such as Internet Explorer, Chrome or Mozilla Firefox to use Employer Services. In preparation for go-live, the Division is looking for employer volunteers who can send in payroll file data that can be used in the initial testing stage. If you would be willing to provide data, please contact Ronan Tagsip, Retirement and Benefits Specialist I, at ronan.tagsip@alaska.gov or by phone at (907) 465-4460 in Juneau or (800) 821-2251 outside of Juneau.

The new file layout for Employer Services, sample personnel and payroll files, and frequently asked questions can be found on the Division’s Employer Services web page.

Emma and Noah Remain Social Security’s Most Popular Baby Names for 2016


Emma and Noah are again America’s most popular baby names, for the third year in a row. This marks the fourth year at number one for Noah and the third for Emma. There is only one new name in the top 10 this year—Elijah, the first time he has ever reached the list of 10. Like a name, Social Security is with you through life’s journey, starting at birth when newborns receive their Social Security number.

Here are the top 10 boys and girls names for 2016:


  1. Noah
  2. Liam
  3. William
  4. Mason
  5. James
  6. Benjamin
  7. Jacob
  8. Michael
  9. Elijah
  10. Ethan


  1. Emma
  2. Olivia
  3. Ava
  4. Sophia
  5. Isabella
  6. Mia
  7. Charlotte
  8. Abigail
  9. Emily
  10. Harper