 May | VOLUME #141
As the end of the school year approaches, it is time to
revisit the year-end reporting procedures for the Teachers’ Retirement System
(TRS). It is important that the year-end reports are submitted timely and each
member’s school year contributions and salaries are correct in the TRS.
Per
AS 14.25.065(a) and AS 14.25.370(a), all TRS members ending their
contract-working requirements during May or June must have their final
contract-payroll withholding reported to TRS no later than July 15, 2017,
regardless of the contract payment length.
This
includes TRS members whose contracts call for a:
- Nine-month work schedule (ending in May) with a
payment schedule of 9 months.
-
Nine-month work schedule (ending in May) with a
payment schedule of 12 months.
- Ten-month work schedule (ending in June) with a
payment schedule of 10 months.
-
Ten-month work schedule (ending in June) with a
payment schedule of 12 months.
-
Fractional school-year schedule (ending in May
or June) with a payment schedule that includes June, July, and August.
Please
make every effort to prepare and send in the TRS year-end reports and payroll
files as soon as possible.
FINAL REPORTING
You
may prepare your year-end report(s) in the following manner:
Teacher’s
Service End [TSE] event date must
be reported for ALL teachers
at the end of the 2016-2017 school year. The date submitted should be one of
the following two:
- A. Last
day worked if prior to June 30; or
-
B. June
30, 2017 to close the school year.
The
year-end report may be submitted by one of the following;
- A.
combine the reports on one payroll file using a 6/30 pay period ending
date; or
- B. submit
separate reports with pay period end dates of 6/28 for June, 6/29 for July and
6/30 for August.
If
the year-end reports are combined, as explained in “A” above (second bullet),
indicate this by writing “FINAL”
in red on the Employer Summary of
Contributions report form.
Please
note that any payroll information received after July 15, 2017, will not be
posted to the members’ accounts before the annual interest calculation; nor
will it appear on the members’ 2016-2017 TRS annual statement. This could be a
significant amount since many of the closing reports include three or four
months of contributions and salary information for members. And
in accordance with AS 14.25.065 (b) and AS 14.25.370 (b), late fees (interest)
may be assessed on normal/final payrolls submitted after July 15, 2017.
ADJUSTMENT CONTRIBUTIONS
Any
contributions submitted after July 15, 2017, for pay periods prior
to July 1, 2017, should be reported as adjustments
on your regular payrolls. These prior year adjustments could include:
-
Contributions for teachers whose summer school
service is covered as an addendum to their 2016/2017 contract; or
-
Prior year corrections or additional
contributions omitted or rejected from the 2016/2017 final processing of the
report.
SUMMER EMPLOYMENT
For those TRS members whose
contracts require working during the summer, their summer wages should be
reported on July and August payroll reports using the employer match percent
for the 2016-2017 school year.
This would include TRS members whose:
- Contracts with a
12-month work schedule and payments scheduled for twelve months; or
- Summer school
teaching service that is covered under a newly
written contract (separate from the school year contract).
- Report a STAT
back to work date and a second TSE date if the teacher has a break before the
normal school year starts.
NEW SCHOOL YEAR
Please report the following
on your first payroll (pay period end (PPE) date on or after July 1, 2017) for
school year (SY) 2018:
-
Return to work
date (STAT record) for each teacher for the new school year,
- Part-time
teachers’ service percentage level (FTE of teacher’s SY18 contract) must
be reported on their STAT record that returns them to work,
- Personnel Change
records: address changes, marital status changes, and birth date corrections,
as needed.
Please check the Tier/Plan for a new employee prior
to reporting them as a new hire. To check on a new employee, please visit
Employer Services, Resources, Employer Access Login and use the “Employer
Access” program.
RATES
All employer rates are
available on eReporting under the
Reports Tab.
If there are any questions, please do not hesitate to
contact our office toll free at 1-800-821-2251 or e-mail us at doa.drb.activepayroll@alaska.gov.
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The
Division’s new reporting system, Employer Services, is
set to go-live on July 1, 2017! Employer Services is an application
developed for employers to report retirement contributions and benefit
premiums. Employer Services accepts payroll files and personnel data
files. This application is a web application, meaning you will log in
and access it
through a link on the Employer Services website. You need a browser tool
such
as Internet Explorer, Chrome or Mozilla Firefox to use Employer
Services. In preparation for go-live, the Division is looking for
employer volunteers who
can send in payroll file data that can be used in the initial testing
stage. If you would be willing to provide data, please contact Ronan
Tagsip, Retirement and Benefits Specialist I, at ronan.tagsip@alaska.gov or by phone
at (907) 465-4460 in Juneau or (800) 821-2251 outside of Juneau.
The
new file layout for Employer Services, sample personnel and payroll files, and
frequently asked questions can be found on the Division’s Employer Services web page.
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Emma and Noah are again
America’s most popular baby names, for the third year in a row. This marks the
fourth year at number one for Noah and the third for Emma. There is only one
new name in the top 10 this year—Elijah, the first time he has ever reached the
list of 10. Like a name, Social Security is with you through life’s journey,
starting at birth when newborns receive their Social Security number.
Here
are the top 10 boys and girls names for 2016:
Boys
- Noah
- Liam
- William
- Mason
- James
- Benjamin
- Jacob
- Michael
- Elijah
- Ethan
Girls
- Emma
- Olivia
- Ava
- Sophia
- Isabella
- Mia
- Charlotte
- Abigail
- Emily
- Harper
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