Vol. 8, No. 6 June 2012
The Clerk’s Office is expanding the Electronic Court Record (ECR) to Juvenile cases. The first step toward a Juvenile ECR will involve scanning newly-filed cases and subsequent filings in established cases.
Scanning will be implemented in four phases: Phase I will be Guardianship of Minor cases (JG case type); Phase II will be in seven case types: Adoption Certification (AC), Adoptions (JA), Severance of Parental Rights (JS), Relinquishment of Parental Rights (JI and JR), Emancipation (JE) and Protective Orders (JP); Phase III will be in Dependency cases (JD) and will include electronically transmitting juvenile cases on appeal via the Court to Court (C2C) application; and the final phase will include Delinquency cases (JV).
Paper documents will be scanned day-forward as each case type is implemented. Back-scanning will take place for cases on appeal. Once scanning begins in each phase, paper files will not be created and no paper documents will be placed in existing paper case files; the electronic record will become the official record. Public documents from juvenile cases will be accessible via public access terminals located at the juvenile facilities in Phoenix and Mesa.
The Clerk’s Office earned three awards from the National Association of Counties (NACo). Programs from around the country with a proven track record of improving service and efficiency in county government are submitted to a panel for review and consideration. This year, three of the Clerk’s initiatives were recognized with NACo awards. The winning programs have been covered by The Brief in the past and are: C2C, the Court-to-Court system for transmitting the record on appeal to Arizona’s appellate courts electronically; ECR Online, the Electronic Court Record Online that allows parties to a case and their attorneys to view documents remotely; and Mandatory eFiling, for the Clerk’s part in Arizona’s move toward statewide eFiling.
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