Email signatures - a reminder

Don’t forget that every email you send from a King’s nhs.net account represents the Trust and, as such, should reflect our organisational standards and enhance our reputation.

Your email signature is very important – many people will use this information to get in touch with you, and it should look professional at all times.

Guidelines are available on Kwiki, which should form the base requirements for formatting and signatures. Your King’s email signature should include the following elements:

• Your name
• Your role
• Your department
• King’s College Hospital NHS Foundation Trust
• Your location
• Contact details, including your phone number, email address and bleep/pager if you have one.

For example:

Andrew Smith
Clinical Nurse Specialist, Podiatry
King’s College Hospital NHS Foundation Trust
Princess Royal University Hospital (Mon-Weds), 01689 863888, pager: KH4063
Denmark Hill (Thurs, Fri), 020 3299 1267, pager: KH4063
Email: asmith1@nhs.net

On occasion, you will be asked to add Trust-wide graphics to your email signature.

Staff are encouraged to use our Values (Kind, Respectful Team) graphic, which you can download here.

To add an email signature or amend your current one using Outlook or nhs.net webmail, visit Kwiki for full guidance.

Do not add personal images, logos or messages to your email signatures. By keeping it short, simple and without fancy fonts or colours, you make it easier to read and you reduce the size of your email. We recommend using Arial font, size 11pt.

 

 

Please note that all links to Kwiki, Kingsweb and Kingsdocs are internal links and are only accessible from a networked PC.