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The AIM 2021-22 Collection Schedule is now available on the OPI/AIM Homepage. We recommend reviewing the collection schedule along with the posted Collection Schedule Changes document to become familiar with what is new for AIM data reporting the 2021-22 school year.
We will be hosting a series of Beginning of Year AIM Webinars starting the first week of August. Please see our AIM Webinars webpage for the complete 2021-22 AIM Webinar Schedule.
AIM Webinars Taking Place in August:
- New User Guide Part 1/AIM Website Overview: Wednesday 8/4/2021 9:00 a.m.
This AIM Webinar covers the first part of the AIM New User Guide and introduces new AIM system users to the AIM/OPI website. Join Zoom Meeting:
https://mt-gov.zoom.us/j/85937753881?pwd=Z2tsdzlKQnRJWnBrUjRnRVJIUjRZZz09
Meeting ID: 859 3775 3881 Password: 803524
Dial by Telephone +1 646 558 8656 or +1 406 444 9999 Meeting ID: 859 3775 3881 Password: 803524
- New User Guide Part 2/Gender/Sex/Identities: Thursday 8/5/2021 2:30 p.m.
This AIM Webinar covers the second part of the AIM New User Guide and covers the differences between gender and sex for reporting purposes, as well as the importance of the identities Tab. Join Zoom Meeting:
https://mt-gov.zoom.us/j/83206654153?pwd=S25RbHRrajlLZ1ZtQUxjbnNSMlozZz09
Meeting ID: 832 0665 4153 Password: 492572
Dial by Telephone +1 646 558 8656 or +1 406 444 9999 Meeting ID: 832 0665 4153 Password: 492572
- Creating & Modifying User Accounts/Data Privacy: Thursday 8/12/2021 2:30 p.m.
This AIM Webinar covers the AIM Creating & Modifying User Accounts User Guide as well as other general AIM Data Privacy. Join Zoom Meeting:
https://mt-gov.zoom.us/j/84761627783?pwd=WEFBd2lHMWVDL2ZvbUJNRDNBTHdPZz09
Meeting ID: 847 6162 7783 Password: 853036
Dial by Telephone +1 646 558 8656 or +1 406 444 9999 Meeting ID: 847 6162 7783 Password: 853036
- Beginning of Year Verification: Thursday 8/19/2021 2:30 p.m.
This AIM Webinar cover the Beginning of Year AIM Verification User Guide to ensure calendars are set up correctly and enrollments are entered. Join Zoom Meeting:
https://mt-gov.zoom.us/j/88500184119?pwd=TW1zMVdFcEwxSzJYak9UWmxZbmtUUT09
Meeting ID: 885 0018 4119 Password: 276013
Dial by Telephone +1 646 558 8656 or +1 406 444 9999 Meeting ID: 885 0018 4119 Password: 276013
- Student Photo Repository Guide: Tuesday 8/24/2021 9:00 a.m.
This AIM Webinar cover the AIM Student Photo Repository User Guide. Join Zoom Meeting:
https://mt-gov.zoom.us/j/82529630737?pwd=aXdxM3daMG4wUk90UzVtWHBWUkZUUT09
Meeting ID: 825 2963 0737 Password: 601445
Dial by Telephone +1 646 558 8656 or +1 406 444 9999 Meeting ID: 825 2963 0737 Password: 601445
- Fall EL Assessment Verification: Thursday 8/26/2021 2:30 p.m.
This AIM Webinar covers the AIM Assessment Registration User Guide. This collection is for the Fall EL Assessment Verification (Opens 8/11/2021- Closes 10/15/2021) and Alternate Assessment Participation Status (Opens 8/11/2021- Closes 11/30/21) Join Zoom Meeting:
https://mt-gov.zoom.us/j/85744153805?pwd=YkMrL2cxVUdmZENVa002Q0xZanROQT09
Meeting ID: 857 4415 3805 Password: 278819
Dial by Telephone +1 646 558 8656 or +1 406 444 9999 Meeting ID: 857 4415 3805 Password: 278819
A.) Discontinued processes/fields:
- MT Electronic Transcript
- KG < 5 board approved Date field
- Will be Removed in Infinite Campus version update scheduled for 8/13/21:
- Supplemental Educational Services field (SES)
- Income Eligible MT PreK Dev Grant field
- Test Window Aggregate Hours field
B.) New screens/fields/processes/reports:
- State Assessment Settings screen for recording EL students assessment supports and Section 504 students assessment accommodations (that are not recorded in an IEP)
- Four New SCED/NCES Course Codes (22992, 10021, 58151, 58152 – Infinite Campus District Edition Only)
- Coming in Infinite Campus version update scheduled for 8/13/21:
- Academic Programs (Infinite Campus District Edition only)
- Gifted and Talented Evaluated (to accompany the Gifted and Talented Identified field)
- Age 19 or 20 Special Ed. students eligible for ANB (to comply with House Bill 233)
- Extracurricular Activities for non-public students eligible for ANB (to comply with Senate Bill 72)
- Highest Enrollment Number report (for district federal Impact Aid reporting)
AIM Student Photos Needed
Please remember to collect the Student Photo Opt-In information from parents as they start registering their students for next year. Then please follow-up with importing students photos into Infinite Campus, so the photos in AIM with the Opt-in value can be used by the Department of Justice to help find missing children. See our AIM District Student Photo Repository user guide for additional information.
Effective July 1, 2021, the OPI’s MT Electronic Transcript service will no longer be available for districts. For schools that are currently using the OPI’s MT Electronic Transcript service, they can expect an email or call directly from the OPI and/or the vendor, Parchment.
For those districts that use Infinite Campus as their local student system, they may refer to the electronic transcript option inside Infinite Campus.
There are also options available for those districts that do not use Infinite Campus as their local student system and do not have an electronic transcript option currently available.
For more information on obtaining ongoing district level electronic transcript service or getting help during this transition period, please contact the OPI’s Nicole Frieling at Nicole.Frieling@mt.gov.
The AIM Unit maintains an AIM New User Guide to help new AIM staff familiarize themselves with the AIM system. We will also be hosting two webinars to cover this user guide. Check out the AIM Webinars posted at the beginning of this bulletin!
AIM Help Desk
Submit an AIM Help Desk Ticket
or call 1-877-424-6681 or 406-444-3800
Graphics shared in this newsletter created via LogoMakr.com
The OPI is committed to providing reasonable accommodations to people with disabilities. If you need a reasonable accommodation, require an alternate format, or have questions concerning accessibility, contact the OPI ADA Coordinator, 406-444-3161, opiada@mt.gov, Relay Service: 711.
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