Assessment Newsletter (Volume 5, Issue 55)

Update from the Wyoming Department of Education  |  view online |  website


March 23, 2018  |  WDE Assessment Updates  |  Volume 5, Issue 55


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Validation Window is March 22-26.

The pre-reporting data validation window is for campus and/or district EL coordinators. The data validation window for ACCESS for ELLs 2.0 and Alternate ACCESS for ELLs for Wyoming starts on Thursday, March 22, 2018 and ends on Monday, March 26, 2018. Data validation is an important process of reviewing student test records to identify errors and make corrections before score reports are produced. This is designed to identify student demographic, accommodation, and test result records that could potentially contain errors, as well as provide the opportunity for corrective action before reporting. Follow this link to the WIDA AMS User Guide Supplement: Data Validation guide. This document provides instructions for completing data validation in WIDA AMS. Click on this link to view the a Post Testing Webinar.

After the close of your Data Validation Window, districts and schools WILL NOT have another opportunity to edit student data prior to reports being printed/posted to WIDA AMS.


April 23rd - deadline to submit exemption requests for the WY-TOPP assessment

This year the department will be using a Secure Google Drive folder to collect exemption request documents from districts. Please contact Catherine Palmer at to request access to your campus' Secure Google Drive Folder. Here is a link to the exemption request document. Please view this tutorial on how to submit your exemption request and documentation


Cheyenne on June 21-22

This application is for any Wyoming educator interested in participating in either the Content Alignment Review Committee or the Bias & Sensitivity (Fairness) Review Committee meeting for WY-TOPP Science items. Due to these committee meetings being held concurrently, applicants will only be selected for one committee, but applicants may use this single form to apply for either or both committees. Travel and lodging reimbursements will be offered to committee members traveling from outside of Cheyenne. All applications submitted by 11:59 p.m. on March 30, 2018 will be considered. Follow this link to apply for consideration to participate.


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Please follow this link to the Quality Assurance Checklist. The Wyoming Department of Education will be using the Quality Assurance Checklist when conducting test site visits. The purpose of the visit will be to observe test security practices and answer any questions school staff may have about statewide assessment. Principals have already been contacted to schedule test site visits for the spring WY-TOPP administration. Please contact Catherine Palmer at 307-777-5296 or, if you have any questions regarding the checklist. 


ACT must receive paper materials by March 30th. 

1.      As soon as testing concludes, prepare and pack the materials. Follow the instructions and illustrations in the Test Coordinator Information manual. In particular, remember to:

  • Pack the different administration types separately. Use color-coding as your guide.
  • Write your high school name and code on shipping labels that don’t already contain that information.
  • Count to be sure you’re returning:
    -All scorable and voided answer documents. Don’t return unused answer documents.
    -All test booklets and alternate test formats, used and unused
  • Complete and sign all necessary documentation.
  • Make sure test form codes and other required information are on the answer documents.
  • Transfer to answer documents any test responses marked on large-type worksheets or in test booklets due to accommodations or local test arrangements.

2.      If you keep materials overnight, place them in secure storage.

3.      ACT must receive paper test materials by March 30th. 


ACT paper test make-up day is April 24th.

If you have students that will participate in the April 24th ACT make-up test day, please order the "Makeup Kit" by Wednesday, April 18Follow the “Makeup Orders” instructions in the PearsonAccessnext User Guide.

For ACT-approved accommodations and/or supports materials, call the ACT Accommodations team by Wednesday, April 18.

General questions: 
Standard time testing questions: 800.553.6244, ext. 2800 Wyoming State code is 51
Accommodations and supports questions: 800.553.6244, ext. 1788 or



All 11th and 12th grade students have the opportunity to take the ACT WorkKeys assessment. 

After successfully completing Applied Math, Graphic Literacy, and Workplace Documents portions of the WorkKeys assessment, students will earn the ACT NCRC certificate.

This spring, Wyoming schools will have an opportunity to administer the ACT WorkKeys Assessment in the following window:

Test Mode and Test Window

ACT WorkKeys- Online April 17-May 1, 2018
ACT WorkKeys- Paper April 17-May 1, 2018

Building coordinators should have received an email from ACT WorkKeys. The communication included information about the ordering paper window, online testing realm set up, training, etc.

Key information to keep in mind about ACT WorkKeys:

If you have not received any information regarding ACT WorkKeys please call Jeremiah Barnhart at 319-337-1386.

Training-Attend one of ACT WorkKeys’ webinars. ACT offers recorded and live webinars on topics such as Introductions to ACT WorkKeys Online Test Administration, ACT WorkKeys Test Administration Training for Paper Testing, Explore What’s Changed with ACT WorkKeys, etc.

To view or register for a training please follow the link here.

For more detailed information please refer to the Wyoming- ACT WorkKeys Schedule of Events and the  Wyoming's ACT State testing Website.


  • February 26-March 28: WY-ALT testing window (Grades 3-11)
  • March 5-30: WY-TOPP paper test initial order window
  • March 14: ACT Deadline to order additional testing materials 
  • March 22-26: ACCESS 2.0 window for District Data Validation
  • March 26: Marzano - Phase IV: Using Proficiency Scales with Exceptional Learners 
  • April 2-6: WorkKeys Schools will receive paper test materials
  • April 3: Option 2 - ACT paper test day
  • April 3-5 and 10-12: Option 3 - ACT online testing window
  • April 4-5: WY-ALT Blueprint Committee - Cheyenne
  • April 5: Marzano - Phase IV: Standards Based Grading - Casper
  • April 9-10: Marzano - Phase I & II: Assessment Literacy and Formative Assessment 
  • April 9-27: WY-ALT Independent Field Test window
  • April 16-25: WY-TOPP paper test late order window
  • April 16-May 11: WY-TOPP Interim Spring window (Grades K-2)
  • April 16-May 11: WY-TOPP Summative testing window (Grades 3-10)
  • April 17-May 1: WorkKeys testing window (Grades 11-12)
  • April 23: Deadline to submit exemption requests
  • May 3: Marzano - Phase IV: Standards Based Grading - Evanston
  • June 21-22: WY-TOPP Science Content Bias and Fairness Review in Cheyenne