State Bureau of Procurement News

State of Wisconsin sent this bulletin at 04/24/2019 04:06 PM CDT
State of Wisconsin Bureau of Procurement

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Non-Discrimination in State Contracts Per 2019 Wisconsin Executive Order 1

Per 2019 Wisconsin Executive Order 1, State agencies and campuses have new requirements related to non-discrimination in State contracting.

The Department of Administration has adjusted standard terms and conditions to reflect these changes and has published policy which provides direction on the procedures agencies will follow to ensure compliance.

Procurement Information Memorandum (PIM) 19-003: Non-Discrimination in State Contracts Per 2019 Wisconsin Executive Order 1 has been posted to the Index of PIMs found in the Procurement Manual, Section PRO-B-10. New versions of forms DOA-3054 (Standard Terms and Conditions (RFB/RFP)), DOA-3054A (Standard Terms and Conditions (Purchase Order) and DOA-3832 (Bidder Required Form) have also been posted to the VendorNet Forms page.

Any questions on this new requirement can be directed to doawispro@wisconsin.gov.

Prohibition of Discriminatory Boycotts of Israel in State Contracting

Per §16.75(10p), Wis. Stats., State agencies and campuses will not enter into a contract with a company that is participating in a prohibited boycott. This requirement affects contracts valued over $100,000.

The Department of Administration has adjusted standard terms and conditions to reflect these changes, and has published policy which provides direction on the procedures agencies will follow to ensure compliance.

Revisions to existing Procurement Information Memorandum (PIM) 18-001: Prohibition of Discriminatory Boycotts of Israel in State Contracting have been posted to the Index of PIMs found in the Procurement Manual, Section PRO-B-10. New versions of forms DOA-3054 (Standard Terms and Conditions (RFB/RFP)), DOA-3054A (Standard Terms and Conditions (Purchase Order) and DOA-3832 (Bidder Required Form) have also been posted to the VendorNet Forms page.

Questions can be directed to doawispro@wisconsin.gov.

Training Opportunities

Getting Started with eSignature: Using DocuSign. Are you interested in using eSignature to improve business process? Has your campus or agency started using eSignature, but you’d like a refresher on using the system? SBOP staff will be hosting three hands-on sessions where participants will be able to gain confidence and experience using DocuSign, Wisconsin’s eSignature tool.

Register for one of the following sessions on the SBOP Training page:

Getting Started with eSignature: Using DocuSign

  • April 30, 2019, 8:30-11:30 a.m. (DOA, Computer Lab 540)
  • May 22, 2019, 12:30-3:30 p.m. (DOA, Computer Lab 540)
  • July 17, 2019, 8:30-11:30 a.m. (DOA, Computer Lab 540)

Software Licensing 101. IT procurement has many dimensions and the markets are constantly changing. Buying evolving solutions for customers with ever-increasing demands is exciting, but also carries its challenges. This session will be a candid and practical look at negotiations, methodology, tools and approaches to managing the sourcing and contracting processes of IT. Join us as we review tools and methods that can be most effective in IT procurement events. Participants will learn to recognize what makes IT procurement unique and discuss ways to capitalize on those elements as well as discussing negotiation approaches to IT contracts and software licenses.

The next class is scheduled for May 8 from 9:00 a.m. to 4:00 p.m. and space is still available! The class is open to current State employees and there are no prerequisites. Sign up today on the SBOP Training page.

Contact Jessica Vieira at (608) 266-5452 with questions related to either of these trainings.

Contract Spotlight

Flags - Statewide Use. The Flags - Statewide Use contract (505ENT-M15-FLAGSPPLIS-00) is in its final renewal period and will expire March 31, 2020. Please contact Jeannie McCarville at (608) 264-9590 with any contract questions.

Statewide General Office Supplies and New Toner. The Office Supplies and New Toner contract (505ENT-M14-OFFSUPPLY-01) is currently in negotiations to extend the contract through June 30, 2019. Questions can be addressed to Cathy Neidner at (608) 266-3620.

Statewide Remanufactured Toner and Ink Products. The Remanufactured Toner and Ink Products contract (505ENT-M13-REMANTONER-01) has been extended through June 30, 2019. Cathy Neidner can be reached at (608) 266-3620 with any contract questions.

In-Person Interpretation Services for American Sign Language (ASL). The In-Person Interpretation Services for American Sign Language (ASL) contract (505ENT-M18-ASLINTERP-00) has been updated to include an additional vendor, Purple Communications, and to increase the available regions to Deaf Services Unlimited. In addition, negotiations are currently in progress to add two additional vendors, Sorenson Interpreting Services and Professional Interpreting Enterprise (PIE). Please contact Cathy Neidner at (608) 266-3620 with any questions.

Tires, Tubes and Services. The State of Wisconsin has signed a Participating Addendum with Bridgestone Americas Tire Operations through the NASPO ValuePoint Tires, Tubes and Services contract (505ENT-M19-TIRES&TUBES-02). Participating Addendums with Continental and Goodyear are currently in review and have not been finalized. This mandatory contract is effective April 1, 2019 through March 31, 2024. The scope of this contract includes tires and tubes for the following applications and vehicles: pursuit/performance, passenger, light duty truck, medium/heavy duty truck and bus, off-the-road, agricultural/farm and industrial; along with the associated services for mounting, rotating, stem repair, flat repair, wheel balancing and alignment. Please contact Leann McGowan at (608) 266-8024 with any contract questions.

Water Softener Salt. The State Bureau of Procurement is starting work on an enterprise Request for Bid for water softener salt. If your agency is interested in participating on the standards committee, please contact Brooke Gullick at (608) 266-0817.

Police Radar/Lidar Speed Enforcement. The State of Wisconsin has signed participating addendums with Applied Concepts, Kustom Signals and Laser Technology through the newly awarded NASPO ValuePoint Police Radar/Lidar Speed Enforcement contract (505ENT-O19-POLICERADAR-00). Pricing and vendor contact information is available on the contract page on VendorNet. Contract questions can be addressed to Brooke Gullick at (608) 266-0817.

Strategic Sourcing: Tips and Tricks

Replace: When editing text in the Strategic Sourcing module, look for the Replace icon in the toolbar (to the right of the Magnifying Glass icon). This tool allows you to quickly find and replace a word or phrase, similar to Word, and can be especially helpful when updating template language.

Looking for additional resources for Strategic Sourcing? STAR agencies can access a variety of job aids, tools and resources on STARConnection (STAR Connection > Resources > Finance and Procurement > Job Aids > Search for “Strategic Sourcing”). If you would like to share a Strategic Sourcing tip or trick you’ve learned, please email your ideas to Jessica Vieira.

WISBuy Logo JPEG

WISBuy

WISBuy Updates. Over the coming weeks, WISBuy users will notice enhancements to the system, including:

  • Enhanced User Experience: On Monday, May 13 the shopping experience will be updated for all users. The system will continue to function in the same way, but the search menu will have a new look and some of the pages will have an updated layout.
  • New Punchout: Concordance Medical Solution has a new punchout for medical supplies. Users who have been assigned the medical role within WISBuy, will now have the option to shop from an additional vendor.

Email doawispro@wisconsin.gov with questions about WISBuy.

Staffing Updates

Nate Thompson joined SBOP April 1 as a Purchasing Agent in CAPS. Nate comes to DOA after thirteen years at the Gordon Flesch Company where he served as a Purchasing Supervisor. In addition to being passionate about optimizing business processes, his primary focus was leading a team of five in purchasing over 40,000 items per year with an estimated spend of $50M. Nate received his Bachelor of Science in Statistics from the University of Wisconsin and is a Certified Supply Chain Professional from the American Production and Inventory Control Society (APICS).

Brenda Derge’s last day with the State Bureau of Procurement was February 15. During her time with SBOP, Brenda served as a subject matter expert on a variety of team projects and most recently managed statewide telecommunications contracts. We thank Brenda for her service to DOA and wish her the best in the future. Until the position is filled, please direct questions related to telecommunications contracts to Matt Limoges at (608) 266-1954.

Contact Us

The State Bureau of Procurement manages statewide contracts for goods and services commonly used by agencies and UW campuses that create savings and improve efficiencies for the enterprise. Contact the following managers for enterprise procurement questions or concerns:

*Until the vacancy is filled, questions for the Enterprise Sourcing Section Chief may be directed to Cheryl Edgington.

Websites

Location: Administration Building, 101 E. Wilson Street, 6th Floor, Madison, WI 53703

General Telephone: (608) 266-2605

Fax: (608) 267-0600

Your feedback on State Bureau of Procurement News is welcome. Please send comments and ideas for future topics to Jessica Vieira at (608) 266-5452.