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Happy Anniversary, eSupplier Portal and Strategic Sourcing System
In September 2017, the State of Wisconsin launched two programs:
the eSupplier Portal for Bidders and the STAR Strategic Sourcing module.
Together, these programs allowed State agencies to create, post and receive bidder
responses to all types of solicitations electronically. Since then, 3,350
bidders have registered on eSupplier, 290 events have been built in the
Strategic Sourcing module and posted to eSupplier by 22 different agencies, and 140 solicitations have been completed or awarded. This accomplishment
has been no easy task and has only been made possible by the dedication and
cooperation of all of those involved, including SBOP and agency procurement
staff, STAR’s developers and technical support staff, those who provided
feedback and served as testers, those involved in designing and delivering training
and everyone who has approached this change with an open mind. As we look toward
the next twelve months, we will continue to work to improve the use of the
systems and develop additional resources. If you have any
questions about these programs, please contact doawispro@wisconsin.gov.
2019 SBOP Trainings Available Now
The 2019 sessions of the SBOP trainings have been posted on
the SBOP Training
page and we are currently accepting registrations. Classes are held
at the Department of Administration building in downtown Madison and are
typically scheduled from 9:00 a.m. to 4:00 p.m., except for the half-day Cost Benefit
Analysis trainings.
Classes include:
- Introduction to the Wisconsin Purchasing Process (February/May/August/November)
- Writing and Conducting RFBs (March/June/August)
- Writing and Conducting RFPs (March/June/August)
- Contract Administration (March/June/September)
- Negotiating on Behalf of the State of Wisconsin (April/July/September)
- Purchasing Print for the State of Wisconsin (April/July/October)
- Software Licensing 101 (May/July/October)
- Cost Benefit Analysis (May/November)
In addition, STAR Strategic Sourcing classes will be announced
and publicized throughout the year. If you have any questions about trainings
offered by SBOP, please contact Jessica Vieira at (608)
266-5452.
Call for Standards Committee Members!
The State Bureau of Procurement is starting work on several
enterprise bids/RFPs to replace expiring contracts. There are openings to serve
on standards and development committees. If you or someone in your agency is
interested in serving on a committee, please reach out to the following staff:
Office Supplies and Toner: Cathy Neidner, (608)
266-3620
Temporary Professional Services or IT Vendor Managed
Services (VMS): Mojgan Hall, (608) 267-6922
Electronic Fingerprinting Services: Cort Hoel, (608) 266-2605
Marketing and Advertising Services: Amy Schroeder, (608) 266-0462
Contract Spotlight
Language Translation/Interpretation Services. The
Department of Children and Families contract for Language Translation/Interpretation Services will expire on October 31 and be replaced by five mandatory Department of Administration contracts: Written Foreign Language Translation
Services (505ENT-M18-WRITFORLANG-00,
initial contract term from 9/1/18 through 8/31/20 with five awarded vendors), Telephone Interpretation Services, VRI
(Video Remote Interpretation) Services, In-Person ASL (American Sign Language)
Services and In-Person Foreign
Language Services. Transition to the new contracts will happen in a phased
approach and contracts will be posted to VendorNet as they become available. These
contracts are mandatory for State agencies and optional for UW campuses. Contact
Cathy
Neidner at (608) 266-3620 for
information regarding these contracts.
Statewide Office Furniture. The Statewide Office Furniture contract (505ENT-M15-OFFURNITUR-00)
is in its final renewal period, ending August 14, 2019. Several
vendors chose not to renew for the final term. End users may go to the "Additional
Contract Numbers” section of the contract page on VendorNet for current information.
If your agency is interested in participating on a standards committee for the
next enterprise solicitation for Statewide
Office Furniture, please contact Cathy Neidner at (608) 266-3620.
Cleaning
Chemicals. The mandatory Cleaning Chemicals contract (505ENT-M16-CLEANGCHEMS-00)
is in its second renewal period, ending August 31, 2019. The
updated “Complete Price List” is posted on the contract page on VendorNet and has
been updated to reflect two approved price increases. Please contact Brooke Gullick at (608) 266-0817 with any contract questions.
Operational Safety
and Health Online Training. The final expiration for the Occupational Safety and Health Online
Training contract (505ENT-O14-TRAININGRM-01)
with Vivid Learning Systems, Inc. is May 31, 2019. Due to low usage, the State
Bureau of Procurement will not pursue an enterprise-wide solicitation for a
future contract. If you have any questions, please contact Mojgan Hall
at (608) 267-6922.
Strategic Sourcing:
Tips and Tricks
Adjust Spacing After
Tables: Have you noticed large spaces following a table in your
solicitation when viewing it as a PDF or Word document? To eliminate this
wasted space, it is necessary to force the spaces to appear in the text editor.
Select the table and right-click the mouse. By default, “Alignment” will be set
to “Left.” By changing this option to “Not Set” and clicking “OK,” the spaces
will appear in the text editor and will be able to be deleted.
Uploading a New Main
Document: Once you have chosen to upload your main document (as opposed to
creating one from scratch within the module or using a template), you may
upload a new version of your main document without fear of losing any bid
factors you have created. Simply click the “Upload Main Document” link at the
top of the page and select the desired document. The name of the new document
will now be listed next to the link and all bid factors will remain as they
were. Be sure to click “Save” before leaving the page.
Access Archived Tips
& Tricks: There is a wealth of information available on the SBOP website,
including an archive of all past “Strategic Sourcing: Tips
and Tricks” articles and current and archived editions of the SBOP
newsletter.
Looking for additional resources for Strategic
Sourcing? STAR agencies can access a variety of job aids, tools and resources
on STARConnection
(STAR Connection > Resources > Finance and Procurement > Job Aids >
Search for “Strategic Sourcing”). If you would like to share a Strategic
Sourcing tip or trick you’ve learned, please email your ideas to Jessica Vieira.
WISBuy
WISBuy is
off to a strong start in Fiscal Year 2019, exceeding projected purchasing
volume by 14% through the first two months of FY 2019. August 2018 also marks
the second-ever month of over $1 million purchased through the WISBuy PCard
Marketplace!
The steady
increase in the number of users (12% more average daily users in FY 2019 Q1
versus FY 2018 Q1) and corresponding transaction increases continue to drive
growth. The increase in users and user activity is also
generating more robust data for the WISBuy team and procurement managers to use
when negotiating for the best possible contract terms.
The staff in
the Knowledge Management, Improvement and Training Section of SBOP continue to
work with agencies to improve and increase transaction performance in other
commodity areas, as well as offering expanded training opportunities. If you
have specific WISBuy feedback or questions, please email doawispro@wisconsin.gov.
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Contact Us
The State Bureau of Procurement manages statewide contracts for goods
and services commonly used by agencies and UW campuses that create savings and
improve efficiencies for the enterprise. Contact the
following managers for enterprise procurement questions or concerns:
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Sara Redford, Bureau Director, (608) 267-2706
- Vacant, Deputy Bureau Director*
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Cheryl Edgington, Enterprise Sourcing Section Chief, (608) 266-1060
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Matt Limoges, IT Sourcing Section Chief, (608) 266-1954
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Steve Slawny, CAPS Section Chief, (608) 266-3209
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Vacant, KIT Section Chief, (608) 267-2715*
*Until the vacancy
is filled, questions for the Deputy Bureau Director and the KIT Section
Chief may be directed to Sara Redford.
Websites
Location: Administration Building, 101 E. Wilson Street, 6th Floor, Madison,
Wisconsin 53703
General Telephone: (608) 266-2605
Fax: (608)
267-0600
Your
feedback on State Bureau of Procurement News is welcome. Please send comments
and ideas for future topics to Jessica Vieira at (608) 266-5452.
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