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Enterprise Banking Services Contract
In December 2017, SBOP received approval through a
Governor’s Waiver to separate lockbox services from the Enterprise Banking
Services contract and enter into a five-year contract with US Bank that would
start on July 1, 2018. The State intends to maintain existing lockbox services
over the next five years as the volume decreases to a level that can be
processed in-house.
The Enterprise Banking
Services contract (505ENT-M08-ENTBANKING-01)
for cash management, e-payment and merchant processing services with US Bank
has been extended to June 30, 2019 to allow time to issue a new Request for
Proposal and award the resulting contract. For questions regarding this
contract, please contact Bruce Derge at (608)
264-7658.
Strategic Sourcing
Tips and Tricks
Copying a Previous
Solicitation: Instead of creating a solicitation from scratch, users may
copy a previous event from the Event Workbench by clicking “Copy” in the
column on the right. This will create an exact replica of the event, including the
supporting documents, NIGP codes, bid factors and event text. While users will
still need to update the event and review the document to
ensure the most current version of each section is being used (e.g., Terms and
Conditions), it is a great time-saving feature!
Timeout Limit Has
Changed: The timeout for PeopleSoft has been reduced from 20 minutes to 15
minutes. Be sure to save frequently to avoid loss of work.
Looking for additional resources for Strategic Sourcing?
STAR agencies can access a variety of job aids, tools and resources on STARConnection
(STAR Connection > Resources > Finance and Procurement > Job Aids >
Search for “Strategic Sourcing”). If you would like to share a Strategic Sourcing
tip or trick you’ve learned, please email your ideas to Jessica Vieira.
Business Intelligence
The Oracle
Business Intelligence (BI) tool gives agencies the ability to track agency
spend, including both on- and off-contract spend. Agencies have access to two
special dashboards within BI to review and monitor Minority Business Enterprise
(MBE) and Contractual Services (CS) baseline spend activity.
The Supplier
Diversity dashboard allows agencies to track non-PCard spend with certified
minority and disabled veteran-owned businesses. Since a supplier may be
certified in more than one Supplier Diversity program, the amount of spend for
disabled veteran-owned and minority-owned businesses is shown on separate lines
to avoid double-counting activity.
Please
remember that agencies are still required to report activity with any MBE,
sub-contractor or prime supplier using the online form DOA-3005.
In addition, the State Bureau of Procurement will continue to send out monthly
reports to help agencies track PCard MBE activity.
The Draft MBE and CS
Summary dashboard reports are continuously being reviewed to
remove transactions for grants, government entities or other non-Chapter 16
transactions. As the fiscal year end approaches, please begin reviewing your
agency’s spend to identify these types of transactions and notify us so we may
remove them from the reports. If you have questions about these dashboards,
please contact Zack Lehman at (608)
261-8552 or Terri
Lenz at (608) 266-0167.
Staffing Updates
Sara Redford accepted a reassignment from Deputy Director to
Director of the State Bureau of Procurement effective June 24, 2018. Sara’s
time with SBOP has been one of steady growth and responsibility, both as a
procurement practitioner and leader. After starting with SBOP as a Purchasing
Associate, Sara advanced to Procurement Specialist positions while taking on
responsibility for increasingly challenging bids and RFPs. She successfully
served as Section Chief in the IT Sourcing Section and last year was chosen as
SBOP Deputy Director.
Matt Limoges is the new SBOP Section Chief of the Enterprise
IT Sourcing Section. Matt most recently worked for the Department of Health
Services where he was the manager of the Compliance, Policy and Contracting
Section in the DHS Bureau of Strategic Sourcing. Matt also has experience in
public affairs and is a graduate of University of St. Thomas School of Law.
John Burnett joined SBOP as a Procurement Specialist in the
Enterprise Sourcing Section where he will manage a variety of contracts
including medical supplies, elevator maintenance and flooring. John previously
served as a Purchasing Agent at UW System Administration and has also managed
procurements and contracts for the Department of Corrections, Bureau of Correctional
Enterprises.
Susanne Matschull has rejoined SBOP as a Procurement
Specialist in the Enterprise IT Sourcing section. Susanne has significant
experience with IT procurement having worked previously in SBOP, CAPS, and the
UW-Madison and DHS procurement offices.
Jacob Wyngard joined SBOP as a summer intern through a grant
that was awarded to Wisconsin from the National Association of State
Procurement Officials (NASPO). Jacob is currently studying supply chain
management and international business at Michigan State University in the Broad
College of Business. Jacob will be working to support many new initiatives and
programs this summer.
Congratulations to Hallee Kox and Amber Rademacher of CAPS.
Steve Slawny reports the recent promotions of Hallee Kox to a Procurement
Specialist and Amber Rademacher to a Procurement Specialist-Senior. Hallee
joined CAPS in February 2017 as a Purchasing Associate and through her
dedication to learning procurement and state operations, she quickly became a
go-to resource for all CAPS supported agencies. Amber joined SBOP in June 2015
as a Procurement Specialist Objective and has become a respected
leader in CAPS, successfully facilitating some of our most complex RFPs.
Mike Marean has found a new opportunity in the
private sector and has elected to leave State service. Mike had spent nearly 20
years in state government, first at DATCP and DOC prior to spending nearly
twelve years at UW-Madison before joining the Bureau as the KIT Section Chief
in August 2016.
Contact Us
The State Bureau of Procurement manages statewide contracts for goods
and services commonly used by agencies and UW campuses that create savings and
improve efficiencies for the enterprise. Contact the
following managers for enterprise procurement questions or concerns:
-
Sara Redford, Bureau Director, (608) 267-2706
- Vacant, Deputy Bureau Director*
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Cheryl Edgington, Enterprise Sourcing Section Chief, (608) 266-1060
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Matt Limoges, IT Sourcing Section Chief, (608) 266-1954
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Steve Slawny, CAPS Section Chief, (608) 266-3209
-
Vacant, KIT Section Chief, (608) 267-2715*
*Until the vacancy
is filled, questions for the Deputy Bureau Director may be directed to Sara Redford and questions for the KIT Section Chief may be directed to acting team lead, Terri Lenz.
Websites
Location: Administration Building, 101 E. Wilson Street, 6th Floor, Madison,
Wisconsin 53703
General Telephone: (608) 266-2605
Fax: (608)
267-0600
Your
feedback on State Bureau of Procurement News is welcome. Please send comments
and ideas for future topics to Jessica Vieira at (608) 266-5452.
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