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Construction in
Downtown Madison
If you’ve travelled to the Department of Administration (DOA)
building in downtown Madison in recent months, you’ve undoubtedly noticed the
Judge Doyle Square construction project taking place across the street. According
to an article from the Wisconsin
State Journal, plans for the project include a hotel, housing, retail and
commercial space, in addition to providing a 560-stall underground parking ramp
that will replace the public parking stalls that will be lost by the demolition
of the Government East ramp.
Please keep this construction project in mind when
travelling to the DOA building for the foreseeable future. Expect traffic congestion
and plan for delays and occasional street and sidewalk closures. If parking in
the Government East ramp, which will remain open until the new parking garage is
ready to be used, please know that you must enter and exit via East Wilson
Street. For more information about this project, visit the City of Madison’s
page for the Judge
Doyle project.
New Policy on the
Procurement of Signs
On March 28, 2018, 2017, Wisconsin Act 146 was signed into
law modifying certain provisions of Ch. 16, Wis. Stats. related to the
procurement of signs. The State Bureau of Procurement posted a new policy, Procurement
Information Memorandum (PIM) 18-002, to provide updated guidance to
agencies and campuses for the procurement of signage. This policy affects only
signage procurements. Thresholds and procedures for bidding in all other
commodity or services areas have not changed. Contact doawispro@wisconsin.gov with
questions related to this PIM.
Updated Forms
A new form, DOA-3831 STAR Piggybacking Request, is available on VendorNet.
This form should be used by agencies who wish to piggyback an existing State
agency contract. Questions related to this form should be sent to doawispro@wisconsin.gov.
Contract Spotlight
Remanufactured Toner
and Office Supplies Contracts. The remanufactured toner contract (505ENT-M13-REMANTONER-01)
with Buy On Purpose (formerly known as EIS) has been extended to March 31,
2019 to align with the expiration of the office supplies contract (505ENT-M14-OFFSUPPLY-01)
with Staples, which is the contract agencies use to purchase new toner. SBOP is
exploring the possibility of issuing one procurement to cover both new and
remanufactured toner in an effort to create processing efficiencies and
generate savings. SBOP has been conducting market research to support this
effort and recently issued a Request for Information to potential bidders to
further determine the feasibility of this approach in Wisconsin. If you or
someone in your agency is interested in participating on the RFB development,
please contact Cathy Neidner
at (608) 266-3620.
Strategic Sourcing:
Tips and Tricks
Bid Factors That
Don’t Apply to All Bidders: When creating a bid factor that only some
bidders will need to respond to, be sure to uncheck the box labeled “Response
Required.” If this box is left checked, all bidders will be required to
provide a response before being allowed to submit a bid. For example, if the bid factor states, “If your company is bidding on Lot 1, attach a list of
tests provided.” In this example, only bidders submitting a response for Lot 1
should attach a list. With “Response Required” checked, all bidders would need
to attach a response to submit their bid.
Make Bid Factors Work
Harder for You: When creating a solicitation, there may be several
types of bid factors that would work for each question and some options can make it easier to review the bidders’ responses.
For example, instead of using "Yes/No," consider selecting
"List." This type of bid factor offers several additional features at the bottom
of the page, including "Pass/Fail" and "List Answer Type."
Checking the "Pass/Fail" box allows you to indicate which answer in the list is the correct or preferred answer. Selecting "Multiple Answers" for the
"List Answer Type" will allow you to indicate multiple correct answers. Later, when reviewing the bidders’ responses to this bid factor, the system will
flag any responses that don’t match the correct response indicated,
allowing you to easily see which responses will require careful review.
Looking for additional resources for Strategic Sourcing?
STAR agencies can access a variety of job aids, tools and resources on STARConnection
(STAR Connection > Resources > Finance and Procurement > Job Aids >
Search for “Strategic Sourcing”). If you would like to share a Strategic
Sourcing tip or trick you’ve learned, please email your ideas to Jessica Vieira.
WISBuy
Are you moving? Is your office moving to a new location? If so, remember to
contact your WISBuy
Business Unit Administrator to submit the address change to WISBuy. Please
note that the addresses may take a few days to be activated in WISBuy as the
updates must be made in some vendor systems as well. Please contact doawispro@wisconsin.gov with any
questions.
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Contact Us
The State Bureau of Procurement manages statewide
contracts for goods and services commonly used by agencies and UW campuses that
create savings and improve efficiencies for the enterprise. Contact the
following managers for enterprise procurement questions or concerns:
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Rick Hughes, State Procurement Director, (608) 266-1558
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Sara Redford, Deputy Bureau Director, (608) 267-2706
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Cheryl Edgington, Enterprise Sourcing Section Chief, (608) 266-1060
- Vacant, IT Sourcing Section Chief, (608) 266-1954*
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Steve Slawny, CAPS Section Chief, (608) 266-3209
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Mike Marean, KIT Section Chief, (608) 267-2715
*Until the vacancy is filled, questions for the IT Sourcing Section Chief may be directed to Sara Redford.
Websites
Location: Administration Building, 101 E. Wilson Street, 6th Floor,
Madison, Wisconsin 53703
General Telephone: (608) 266-2605
Fax: (608) 267-0600
Your
feedback on State Bureau of Procurement News is welcomed. Please send comments
and ideas for future topics to Mike
Marean at
(608) 267-2715.
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