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VendorNet & eSupplier
On September 12, 2017, the eSupplier Portal for
Bidders was launched and active VendorNet bidder accounts were imported into
the eSupplier system. Bidders who did not respond to the communications sent by
the State Bureau of Procurement or access their VendorNet profiles before the
transition were not imported into the eSupplier system and will no longer receive bid notifications.
Many bidder accounts became inactive and they are identified in a list on
VendorNet.
We have encouraged all interested bidders to register
in the new eSupplier Portal if they would like to receive bid notices from the State of
Wisconsin. We also urge agency procurement and program staff to be mindful of
this inactive list and to check this list in advance of posting solicitations
to identify prospective bidders that may need a reminder to take action. These
steps will help assure that prospective bidders learn of relevant bid
opportunities and that the State optimize the competitive field available for
consideration.
Copies of the communications sent to bidders, a job
aid to assist in the eSupplier registration process (Bidder
Portal: Registration and Sign-In Process) and the list of bidders whose accounts were
inactivated can be found on VendorNet > General Procurement
tab > Strategic Sourcing. For questions about this project, please doawispro@wisconsin.gov.
New PIMs Available!
As we transition to the Strategic Sourcing module, new PIMs,
or Procurement Information Memorandums, have been released to address electronic
procurement procedures:
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PIM-17004, Electronic Procurement Records Retention and Systems of Records: Agencies must maintain proper documentation of procurement activities to meet internal administrative needs, legal demands and program and audit requirements. This PIM provides agencies with policy guidance on the retention of official procurement records affected by new procurement systems.
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PIM-17005, Strategic Sourcing Naming Conventions – Templates, Library Items and Bid Factors: To ensure consistency across the enterprise, SBOP has established some standard naming conventions for use by all state agencies who will post and manage sourcing events in STAR.
Additional topics, including late bid receipt and proxy
entry, will be addressed in future PIMs. You may access the PIMs through the following navigation: VendorNet > General Procurement tab
> State Procurement Manual > Index of
STAR Procurement Information Memorandums (PIMs). If you have any question
regarding these PIMs, please contact doawispro@wisconsin.gov.
Updated Forms
Coinciding with the release of the new automated Request for
Purchasing Authority (RPA) system, two forms have been updated and are
currently available on VendorNet:
Form DOA-3046, Request for Purchasing
Authority, and DOA-3046A, Request for
Purchasing Authority Checklist. These updates will reduce the amount of
redundant information users are required to enter and will further streamline
the RPA process. Feedback regarding any form is welcome. Please direct all
inquiries and comments to Terri
Hagstrom at (608) 266-5669.
Contract Spotlight
IT - NASPO Cloud
Solutions Contract (All XaaS). The
State of Wisconsin has signed Participating Addendums (PAs) with Unisys and
VMware for the purchase of public cloud hosting and consulting services
through the NASPO cooperative contract led by the State of Utah (Contract 505ENT-O18-NASPOCLOUD-00, IT - NASPO Cloud Solutions Contract (All
XaaS)). Additional PA’s may be added to this contract going forward. This contract
is not mandatory and provides agencies, campuses and municipalities the ability
to purchase public cloud services from many providers. Questions about this
contract can be addressed by Ceotrid Gilbert at (608) 267-4506.
WISBuy
New Enablements. We are pleased to announce Columbia Pipe, Fastenal,
Ferguson and Grainger, four of
the vendors on the Electrical &
Plumbing Maintenance, Repair and Operating Supplies contract (505ENT-M18-ELCPLSUPLS-00), have been enabled in WISBuy. This contract is a mandatory enterprise contract for state agencies and
the UW System and is optional for municipalities. If you have
questions about this contract, please contact Brooke Gullick at (608) 266-0817. WISBuy questions can be addressed by
your agency’s Business Unit Administrator or by emailing doawispro@wisconsin.gov.
WISBuy 2018 Calendar. The new year is just around the corner and
WISBuy has your scheduling needs covered! For your convenience, you can
download and print our free 2018
WISBuy Calendar with State holidays and payroll dates included. Jessica Vieira can be contacted
with any questions at (608) 266-5452.
Holiday Shipping Schedules. Shipping schedules are often altered
during this time of year. When ordering from WISBuy during the holiday season, be
sure to check suppliers’ shipping schedules and plan your orders accordingly. You
can email doawispro@wisconsin.gov
with questions about WISBuy.
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Contact Us
The State Bureau of Procurement manages statewide
contracts for goods and services commonly used by agencies and UW campuses that
create savings and improve efficiencies for the enterprise. Contact the
following managers for enterprise procurement questions or concerns:
- Rick Hughes, State Procurement Director, (608) 266-1558
- Sara Redford, Deputy Bureau Director, (608) 267-2706
- Cheryl Edgington, Enterprise Sourcing Section Chief, (608) 266-1060
- Mike Marean, KIT Section Chief, (608) 267-2715
- Steve Slawny, CAPS Section Chief, (608) 266-3209
Websites
Location
Administration Building, 101 E. Wilson Street, 6th Floor,
Madison, Wisconsin 53703
General Telephone
(608) 266-2605
Fax
(608) 267-0600
Your
feedback on State Bureau of Procurement News is welcomed. Please send comments
and ideas for future topics to Mike
Marean at (608) 267-2715.
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