Vaccines for Children (VFC) Annual Re-enrollment and VFC Open Forum
This message is being sent to VFC providers, local health officers, Tribal health directors, and select DHS staff.
VFC Re-enrollment
Annual re-enrollment for all VFC providers will begin on Thursday May 1, 2025, and will go through the close of business on Friday, May 30, 2025.
As in the past, all VFC sites must re-enroll via the Wisconsin Immunization Registry (WIR). If re-enrollment is not completed by the deadline of May 30, 2025, your site may be suspended from ordering vaccines through the VFC program.
Every site that receives and administers VFC vaccines is required to complete and submit VFC re-enrollment using WIR.
The Acknowledgment Page from the VFC Acceptance Agreement must be returned to the Wisconsin VFC Program via email vfc@wi.gov or fax 608-267-9493 by the May 30 deadline.
For more details about the VFC Program requirements, you can review the Wisconsin VFC Resource Guide (P-02723) on our website.
Additionally, we wanted to highlight that CDC has updated a recommendation to a requirement that states combination household refrigerator/freezer units can only use the refrigerator compartment to store vaccines. A separate stand-alone freezer must then be used to store frozen vaccines.
Instructions for re-enrollment
The following information includes how to locate the instructions for re-enrollment and how to start the re-enrollment process.
- Open WIR and log in. Users with IR Administrator, IR Inventory Control, or IR Typical User roles may complete VFC re-enrollment.
- If you have access to more than one clinic in WIR, click the link of the clinic you plan to re-enroll first. Each VFC clinic will need to be re-enrolled separately in WIR.
- Once logged in, click on the tab titled "r/r" on the top left of the menu bar.
- Scroll down to the section titled VFC Renewal and Registration Forms.
- To view a copy of the instructions from the WIR User Manual, click on the link "VFC Registration and Renewal Instructions.”
- To start your re-enrollment, click on the link "Begin Online VFC Registration or Renewal."
- On the next screen choose the site you want to re-enroll from the dropdown menu and click Select Site.
- On the following screens, all fields appearing in blue are required to be filled in. Some information may be pre-filled from data already in WIR. Please check all fields for accuracy.
Note: As in previous years, WIR will time out if left idle for 60 minutes. As long as you are actively working on your re-enrollment and click continue within the 60-minute window, it should not time out. However, if you do time out, you will encounter a red banner error screen notifying you to contact the WIR helpdesk for further assistance. It is in your best interest to make sure you have the time to complete re-enrollment once you start the process.
Save, Submit, and Acknowledge
- After completing the above steps, click "SAVE AND SUBMIT."
- All providers are required to sign and return the final “Acknowledgement Page” before the re-enrollment will be considered complete.
- To access the full VFC Acceptance Agreement, click on the blue VFC Acceptance Agreement link on the Application Submitted–Almost Done page. This will be your only chance to print and save this document. (See screen shot below).
- If you choose not to download and print the agreement at this time, you will have to re-do your entire re-enrollment in WIR.
 Once the agreement is printed
- Read through both the Provider Agreement and the Restitution Policy. The last page of the agreement is the Acknowledgement Page.
- You are required to check both of the acknowledgement boxes, sign, and return the last page only.
- Do not return the entire agreement. Keep it with your VFC records.
 By checking the acknowledgment boxes and signing the agreement, you agree to adhere to the requirements outlined in both the Restitution Policy as well as the VFC Provider agreement. If you do not check both boxes and sign the Acknowledgement Page, your VFC re-enrollment will not be approved, which will put your site at risk of being suspended from ordering vaccine.
The signature page must be returned to the Wisconsin VFC Program via email vfc@wi.gov or fax 608-267-9493 by the May 30, 2025, deadline. Thank you for your prompt attention to this matter.
VFC Open Forum May 7, 2025
The VFC Program and the Wisconsin Immunization Registry (WIR) units will hold an open forum session to give you an opportunity to ask questions that you may have about VFC, vaccine ordering, WIR, WIR reports, and more. After the presentation there will be open question and answer.
This session is scheduled for May 7, 2025, from 11:30 a.m.–12:15 p.m.
Join via Zoom
Please note this is the same link that was used last month.
Participation is not required but is being offered as another tool for you to connect with VFC and WIR staff from the Immunization Program.
These open forum sessions are held once a month. Please save the following dates for future VFC Open Forums:
- June 11, 2025, 11:30 a.m.–12:15 p.m.
- July 9, 2025, 11:30 a.m.–12:15 p.m.
- August 6, 2025, 11:30 a.m.–12:15 p.m.
In case you missed them, previous open forums are recorded.
|
