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In Fiscal Year (FY) 25, Child and Adult Care Food Program (CACFP) sponsors are required to use the Office of Superintendent of Public Instruction (OSPI) menu templates. These templates were created to eliminate common menu errors and reduce fiscal action. The Excel menu templates for child care and adult care have been translated into Spanish and are posted to the website.
Select the “Menu Template” dropdown from our Meal Patterns and Menu Planning page to view all available templates.
Watch the CACFP Menu Template Tutorial to learn more about:
- Reasons for this change;
- How to use the Word & Excel templates; and
- How to submit your organization’s menu template for OSPI approval.
The United States Department of Agriculture's (USDA) Team Nutrition is pleased to release an On-Demand CACFP Halftime: Thirty on Thursdays Webinar titled, “Choose Breakfast Cereals That Are Lower in Added Sugars in the Child and Adult Care Food Program (CACFP).”
This On-Demand Webinar highlights the new added sugars limit for breakfast cereals and how to identify products that meet this limit. The training is available in English and Spanish and includes a “Frequently Asked Questions” section to address common questions and concerns related to serving breakfast cereals that meet the added sugars limit in the CACFP.
Visit this webpage titled “Choose Breakfast Cereals That Are Lower in Added Sugars in the CACFP” to get the training worksheet, training slides, and recorded video.
Spanish Announcement
Team Nutrition del USDA se complace en lanzar la grabación de un seminario web de Medio tiempo del CACFP: Treinta los jueves, titulado "Elija cereales para el desayuno bajos en azúcares añadidos en el Programa de Alimentos para el Cuidado de Niños y Adultos (CACFP, por sus siglas en inglés)".
Este seminario web a demanda demuestra el nuevo límite de azúcares añadidos para los cereales de desayuno y cómo identificar los productos que cumplen con este límite. El seminario web está disponible en español e inglés e incluye una sección de “Preguntas frecuentes” para abordar preguntas e inquietudes comunes relacionadas con el servicio de cereales para el desayuno que cumplen con el límite de azúcares añadidos en el CACFP.
Visite la página web titulada “Elija cereales para el desayuno bajos en azúcares añadidos en el CACFP” para obtener la hoja de capacitación, las diapositivas de presentación y la grabación de este seminario web. También consulte la hoja de capacitación “Calcular el límite de azúcares añadidos para los cereales de desayuno en el CACFP”.
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Join CACFP facilitators for this all-day virtual, instructor-led session covering the basics of operating multiple sites! This training will be interactive with activities for the large group and in small break-out sessions. Participants will consider the operational aspects of adding additional sites, discuss successes and challenges of current operations, and participate in a hands-on monitoring experience in the afternoon.
Training is Required for:
- Independent Sponsors becoming a multi-site Sponsor.
- Sponsors assigned this training as part of corrective action from an administrative review.
Training is Optional for:
- Multi-site Sponsors interested in a "refresher" training.
- Independent Sponsors interested to learn more about becoming a multi-site Sponsor.
Register Here
Training Dates:
January 21, 2025 - Virtual
May 13, 2025 - Virtual
August 2025 TBD (Date to be determined) - In-person
Please note, this session is not a webinar! Active participation is expected. If you prefer an in-person experience, this training will be repeated in August (date and location to be determined).
OSPI has simplified the FY 25 Administrative Review (AR) process. These changes will shorten the time it takes to complete an AR and reduce workload.
All AR documentation must be presented on the day of review. If documentation is missing or not provided, the AR will proceed without the requested documentation. OSPI will take fiscal action if meal pattern compliance, meal counts, or Free/Reduced-Price study month categorization are not supported with required documentation.
Study Month Review
OSPI will review all study month documentation as provided during the entrance conference. If documentation is missing to verify Free or Reduced-Price Eligibility (F/RP), children will move to the Above Scale category and no grace period will be provided to obtain missing documentation. Examples of missing documentation include:
- Enrollment and Income Eligibility Forms (EIEAs)
- Case numbers
- Social Security Numbers
- Clarification of income
- Head Start/ECEAP eligibility reports
Please note, F/RP categorization changes may affect for-profit institution’s eligibility to submit claims if 25% F/RP eligibility is not met for the study month and months thereafter. If for-profit facilities are no longer eligible, reimbursement will be recovered for months in which F/RP eligibility was not met. Sponsors will not be eligible to submit claims until a new study month is conducted to verify the 25% F/RP eligibility is met.
Consolidated Reports
Consolidated reports help document accurate claim entry. Consolidated reports are now required for meal counts and attendance for FY 25 ARs.
Attendance reports must be consolidated for the review month and the study month.
Meal counts must be consolidated for the review month.
Questions? Contact your Program Specialist.
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The National CACFP Association is now accepting scholarship applications for the 2025 National Child Nutrition Conference (NCNC) on April 14–18, 2025, in Dallas, Texas. Apply for a scholarship today.
Fifteen scholarships will be awarded: Seven to attend the conference in-person and eight to attend virtually. In-person scholarships will include conference registration, four nights lodging at the conference hotel, and up to $450 toward transportation costs.
Applications close January 10, 2025, at 8:59 pm PT. For questions, please email conference@cacfp.org.
Harvest of the Month
Each month OSPI highlights one local food in season the following month in a Harvest of the Month resource sheet. The resource sheets include fun facts, nutritional information, selection and storage tips, recipe ideas, and educational resources/activities. We are featuring If you don’t have access to Parsnips near you or want to feature another food item, check out our past Harvest of the Month resource pages on the OSPI Farm to CACFP webpage under the "Harvest of the Month" drop down.
Want to plan ahead for future months? Check out the school year 2024–2025 Harvest of the Month Calendar.
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