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The American Red Cross will be hosting a blood drive at OSPI on Tuesday, June 11, 2024 from 10 am to 3 pm.
Please call 1-800-RED CROSS (1-800-733-2767) or visit RedCrossBlood.org and enter: OSPI to schedule an appointment.
Do Good Things! Come to give blood June 10 through 30 for a $15 e-gift card! See rcblood.org/DoGood
Are you ready for the required semiannual review of agency records coming up in July? Or are you not sure where to start when cleaning up your records? The Records and Information Management Program (RIM) is excited to announce upcoming training sessions that will discuss what the semiannual review requires and provide tips/tricks on how to review and disposition your records in all their locations. Set yourself up for success and join us to learn more:
You can also drop in with questions during the following office hours with Whitney Englund, Agency Records Officer:
If you have any questions or would like a 1:1 meeting for you or your staff related to the semiannual review, please contact RIM.
In June, the EAP Work/Life site is offering tools and resources about the basics of living well so you can explore self-care strategies to improve physical health, nurture mental wellbeing, foster positive relationships, and adopt healthy habits. Get started by viewing this month’s on-demand seminar, “Living Well 365 – Igniting Motivation for a Fulfilling Life” – it’s available beginning Tuesday, June 18th through the Work/Life site: just login with your Organization Code, OSPI.
This month, the Washington State EAP is excited to share our expanded roster of *live* events and webinars. We hope that you will be able to join us for the following event:
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EAP Orientation to the Employee Assistance Program
Learn about all the EAP offers through a live 30-minute EAP Orientation webinar. Tuesday, June 11, 2024, 11:00 am – 11:30 am.
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Leading the Human Side of Change
In this presentation leaders will: • Understand their own response to change and how this impacts their ability to lead others through the change process. • Gain a better understanding of the impact of change on employees. • Learn leadership strategies that will support their team through change. • Begin to develop a plan to support their team. • Learn what resources are available to support leaders and teams through change. Thursday, June 13, 2024, 3:30 pm – 4:30 pm and Friday, June 28, 2024, 3:30 pm – 4:30 pm
Use transit in June – for any type of trip, not just commutes - and earn a chance to win prizes!
How to Participate: Ride transit at least once in June and record it on RideshareOnline (https://www.rideshareonline.com/) or on our paper calendar (https://www.trpc.org/DocumentCenter/View/12666/). Let us know where you rode to or what route number! If you're using the paper calendar, send a picture of your calendar with the trips marked by email or text. You can also print the calendar and mail to the contact below. All entries must be received by July 12, 2024.
Send to: Email: jarvisv@trpc.org Txt: (360) 741-2521
or by mail: Veronica Jarvis, Thurston Regional Planning Council, 2411 Chandler Court SW, Olympia, WA 98502
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Collecting data from districts is an extensive process with cross-team coordination. For each additional element collected at the state level, there are implications across the entire system, from the classroom to OSPI. In thinking ahead to data collection changes, please fill out this form. This includes collecting new data, or changes to existing data collections, across data domains. Requests will be reviewed through data governance. The form is also on Data Governance, on the right. Join office hours Fridays at 9am, to cover this & other data governance questions.
State agencies are required to utilize DES Statewide Contracts (formerly known as "Master Contracts") when purchasing services and goods. Statewide Contracts are lists of vendors/suppliers, competitively procured by DES on behalf of all state agencies, who offer services in certain areas of expertise (training, IT, etc.) or certain types of goods (office supplies, medical equipment, etc.).
DES has identified three vendors who provide office supplies on Statewide Contract 06019: 1) Pacific Office Solutions, 2) 360 Office Solutions, and 3) Office Depot. Amazon is not on the approved Statewide Contract at this time.
Effective June 1, all office supply purchases must be made from one of these three vendors unless they do not offer the product(s) we require to implement our business needs. When purchasing office supplies from any other vendors (including Amazon), a Staffing Paper must be included with the Purchase Request to explain why the statewide contractors do not meet the agency's business need. Pacific Office Solutions is a woman-owned, Washington small business, so using this vendor will increase OSPI's contribution to statewide, uniform progress in equity and inclusion in state contracting and procurement with small, minority-, women-, and veteran-owned businesses.
A new agency account has been set up with Pacific Office Solutions and login information will be available on the Purchasing intranet page. If you have any questions, please reach out to purchasing@k12.wa.us.
The Public Records Office will host a Public Records Act training on June 13, 2024, from 1:30-2:30 pm. We will cover Public Records Request policies and procedures and address critical issues and questions involving all staff, including contractors, interns, volunteers, and board members. Please note this is separate from the Records Management training provided by our Agency Records Manager, Whitney Englund, during NEO. Training is required for anyone working with agency records, including contractors and board members. All new employees must attend; anyone needing a refresher course is welcome to join.
PRO PRA training teams link
Check out what OSPI's Comms team has been working on this week!
Letters to OSPI
Girl Scout Bronze Award
Olive, from Girl Scout Troop 40036, wrote a letter to OSPI to inform us about her Bronze Award Project. Their troop is working to identify problems in their community and develop solutions. "To earn the Bronze Award we are helping with cleaning up the dog waste at schools, parks, and much more. We went to a school and talked to the principal and suggested ways to prevent more dog waste on their field." Olive's troop leader added: "They plan to put together instructional materials that they can present to the public at a variety of upcoming events with the hope of changing peoples' behavior."
The OSPI Comm Team recorded Superintendent Reykdal's video response to Olive and her troop about her Bronze Award Project. View the video here.
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In honor of Pride Month in June, the Department of Enterprise Services grounds crew raised the Pride Flag on OSPI's flag pole on Friday, May 31. The flag will fly outside OSPI for the entire month of June. (Photo from 2023.)
Tuesday, June 11 - OSPI All Staff Meeting
TSC will be unavailable for in-person appointments on June 11, 2024, due to supporting and attending the All-Staff Meeting. We kindly ask that you book an appointment for an alternate date if you need in-person assistance with your technology or if you need to pick up any IT equipment. TSC will not be able to accept appointments for June 11, 2024.
Wednesday, June 12 - OSPI DEIB Annual Summit
TSC will be unavailable for in-person appointments on June 12, 2024, due to supporting and attending the OSPI DEIB Summit. We kindly ask that you book an appointment for an alternate date if you need in-person assistance with your technology or if you need to pick up any IT equipment. TSC will not be able to accept appointments for June 12, 2024.
Not sure how to book an appointment with TSC? No problem, click here to learn how to schedule an appointment. You may also reach out to us by submitting a TSC ticket.
The Washington Educational Research Association (WERA) has opened submissions for December 2024 conference presentations and pre-conference sessions. If you have not already been invited to present and have a session idea, please speak with your supervisor and then seek approval from your Cabinet member. With supervisor and Cabinet member approval, then please reach out to CISL at rccteam@k12.wa.us. OSPI conference content will be confirmed by agency leadership.
The conference theme this year is “Adapting to the Future: Navigating Change and Embracing Innovation in Education”. Breakout sessions are 75-minutes long and typically focus on one topic, issue, or problem of practice that is of particular interest to a specific group of WERA participants.
Navigating Long Distance Care: How to be Impactful from Afar
Presented by:
Laura Vaillancourt
Wellness 360° Consultant
Join eldercare expert, Laura Vaillancourt, as she helps define what it looks like to provide support to our older loved ones from a distance. Laura will provide 10-15 minutes of information and wisdom on the topic and then open the meeting to questions, comments, and collaboration.
Bring your lunch & join us!
Wednesday, June 12 Noon - 1pm
Teams Webinar:
Click here to register in advance
Questions? Email us at Wellness@Lni.wa.gov
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Join us for OSPI's 2024 Diversity, Equity, Inclusion, and Belonging (DEIB) Summit on June 12, 2024 from 8 am to 4:15 pm. The keynote speaker will be Dr. Joan Sung, a national Diversity, Equity and Inclusion (DEI) conference presenter and consultant. Registration is now open!
Registration is now OPEN for the 2024 DEI Empowerment Conference for Washington state employees.
The conference will be held virtually over Zoom on June 5, 6, 11 and 12.
Don't miss out! This unique learning opportunity is designed by and for Washington state employees. This year's lineup features more than 15 topical sessions, plus an opening day keynote from Ijeoma Oluo, best-selling author of "So You Want to Talk About Race."
The conference is FREE and open to employees of all three branches of Washington state government, including: members of state government boards and commissions with state-issued email addresses, local municipal government employees, and other Washington government employees.
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A new challenge is coming to SmartHealth.
SmartHealth members can use the Five to Thrive 28-day challenge to help them focus on eating five servings of fruits and vegetables per day. Participants can earn 150 points by indicating whether they were able to meet this goal (yes or no) on at least 21 days.
Registration is required.
SmartHealth members must register for the challenge between June 5 and June 26 to participate. The challenge begins June 19.
SmartHealth Five to Thrive toolkit.
Starting June 5, please use our Five to Thrive toolkit to get the word out to employees. The toolkit includes several materials to choose from including a flyer, monitor ad, newsletter content, and a ready-to-use message. Find the toolkit at SmartHealth for PEBB.
You can learn more about SmartHealth on HCA’s website and visit Accessing SmartHealth for help logging on.
Everyone registered for SmartHealth will receive emails from WebMD and see notifications about the challenge on their My Health page.
Look for the following SmartHealth activities in the “Activities and Resources”
Based on feedback from the Wellness Committee OSPI survey in August 2023, the Wellness Committee is supporting intentional space for book studies regarding wellness topics.
Our first book study will focus on Rest is Resistance by Tricia Hersey. Virtual Book Study sessions will take place in April, May, and June. Our fourth and final session will take place in-person in June for those who would like to recap and hold space together in person.
If you have interest and know you can prioritize at least half of the book study sessions, please email the Wellness Committee to reserve your spot. There are 20 spots that include the book, free of charge. Meetings will be shared with those who email to reserve their spot on the Spring book study.
To reserve your spot or ask any questions please reach out to wellness.committee@k12.wa.us.
Virtual Book Study Sessions
June 20, 1pm-2pm
In Person Debrief
June 21, 12pm-1pm
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Newsletter Submissions
Do you have any news, events, announcements, or facts to share in the employee newsletter? Email the Comm Team!
Pet of the Week
Do you have a pet who deserves the spotlight on the internal TVs? Contact the Comm Team with a picture of your animal, along with fun facts, good stories, or other details!
Agency Intranet Calendar
Share what's happening in your department, division, or office! Everyone is able to add items to the agency calendar. See here for more information.
SEL Smartsheet
Please share your SEL-related work with us! SEL-related Initiative Submission Form. Request access to see what your colleagues are working on: SEL WORK-OSPI WIDE - Smartsheet.com. If you have questions, reach out to Debra Parker.
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