New in Fiscal Year 2022–23 (FY23), operating expenditure reporting is required with monthly claims.
This change affects all Sponsors who are required to complete a Budget in WINS. Claims will remain in error status until operating expenses have been entered.
When entering your claim:
- Click the “Sponsor Claim” dropdown and enter the Monthly Food Operating Costs under "Expenses".
- Open your site level claim and enter your claim data in the required fields (image below may look different for various Sponsor types).
- Select “Preview Errors” as you enter your site level data, and make revisions if errors occur.
- Once claim data has been entered for all sites, make necessary revisions and correct errors, then select “Recalculate All Claims”.
   To ensure success:
- Track and maintain documentation of all CACFP operating expenses. This will assist in reporting actual monthly expenditures with monthly claims. To help track these expenses, use the CACFP Operating Expenditures Worksheet.
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You must track and maintain documentation of administrative expenses if you have elected to use CACFP reimbursement for administrative purposes. This will assist you in entering monthly administrative expenses by budget line-item. To help track these expenses, use the CACFP Administrative Expenditures Worksheet
- Ensure to report expenses in WINS when entering your claim. If not entered, the claim will not be paid.
- Please read the 6/27 Expense Reporting article and watch the CACFP Annual Updates Recorded Training for more details. Note: you will need a Moodle Account to view this training.
Questions? Please contact your CACFP Specialist.
The U.S. Department of Agriculture (USDA) Food and Nutrition Service (FNS) invites you to participate in the Modifications to Accommodate Disabilities in Community Programs training!
Join the Webinar
This one-hour session clarifies general Civil Rights requirements regarding meal modifications in the Child and Adult Food Program and the Summer Food Service Program.
Register for the Modifications to Accommodate Disabilities in Community Programs webinar!*
Date: Wednesday, December 7
Time: 11 am–Noon PT
*Note: Select "WRO" as the regional office when registering.
Do you need an alternative format or accessibility tools to help you participate in this event? Automated Closed Captioning will be offered during this training. Participants who require different accessibility tools to participate should email Sheila Kopczynski by November 15 for assistance.
Team Nutrition has released new food yield data available in the Food Buying Guide. Additionally, a new feature in the FBG Interactive Web-based Tool and FBG Interactive Mobile App allows a Favorites List and Compare Items List to be exported as an Excel file for ease of use.
New yield data is now included for:
- sorghum
- purees (banana, blueberry, and strawberry)
- frozen mango
- frozen berry blend
- frozen cherries
- frozen cauliflower rice
- frozen diced carrots
- frozen legumes (black-eyed peas, navy beans, and garbanzo beans)
- mini sweet peppers
- pearled farro
Questions about using the FBG? Please contact your CACFP Specialist.
Operation of the Child and Adult Care Program (CACFP) is not transferable between businesses when ownership changes occur. Reimbursement to the previous owner will not be granted after the date of the ownership change.
The new owners must start the CACFP application process to become a CACFP Sponsor with the new:
- Business name
- Tax ID number
- Statewide Payee Number
The application process may take up to three months and in some cases longer. During this time claims may not be submitted for reimbursement by the new or previous program sponsor. New CACFP sponsors may begin claiming meals for reimbursement once the Child Nutrition Programs Unified Permanent Agreement has been signed by both OSPI and the CACFP Sponsor.
Funds Must be Returned to OSPI CNS if:
- Claims are submitted for reimbursement by the previous owner after an ownership transition occurs
- Emergency Operating Cost (EOC) funds were granted but not spent prior to the business transfer must be returned.
If your business is anticipating an ownership change please notify your specialist as soon as possible. Your CACFP specialist will assist you and the new business owner through this transition.
Questions? Please contact your CACFP Specialist.
The National CACFP Sponsors Association (NCA) has created quick tips on some of CACFP's hottest topics. The Institute of Child Nutrition's (ICN) nutrition education specialist, Isabel Ramos-Lebron, MS, RDN, LD, addresses common meal pattern questions in quick 1 minute videos. Visit ICN’s Meal Pattern Minute to learn about some of these frequently asked questions and more!
- Can I serve yogurt with added sugar?
- Can I be reimbursed for fruit in milk smoothies at breakfast?
- Why are muffins creditable, but doughnuts are not?
- How do I credit dried fruit in CACFP?
As part of the National CACFP Sponsors Association (NCA) commitment to the White House Conference on Hunger, Nutrition, and Health, NCA is hosting a virtual event on December 7, 2022 titled Power of the Food Program.
The purpose of this event is to help raise awareness on how the CACFP contributes to nutrition security for potential CACFP Sponsors. Current CACFP Sponsors will receive practical training on serving healthy meals and discover ideas and resources that can be used in program operation immediately.
Apply for a Scholarship!
NCA is giving away 100 scholarships to attend the Power of the Food Program. You are encouraged to apply or if you know someone who isn't on the food program yet and wants to know more, please encourage them to apply.
Apply for the Power of the Food Program Scholarship today!
Earn up to 6 hours of continuing education with these sessions:
- Power of the Food Program Welcome & CACFP 101
- Making Cents! How to Get Financial Reimbursement for the Meals Your Serve
- Beginners' Guide to the Five Meal Pattern Components
- Serving Up Nutrition: Menu Planning & Recipe Ideas
- Playing Around: Making Physical Activity Part of Your Program
- Joining Made Easy - Five Steps to Food Program Success
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As a sponsoring organization (CACFP sponsors with 2 or more sites) are you familiar with:
- CACFP’s Performance Standards and requirements specific to financial viability?
- The purpose and importance of monitoring, monitoring review elements, and best practices for conducting monitoring reviews?
- The purpose of the serious deficiency process and the six steps of the serious deficiency process for day care home providers?
Training Designed for You!
The CORE team is pleased to announce availability of the CORE online training courses. Each online course is designed to train on these importance Program Requirements. The courses are animated, self-paced, interactive, and informative.
Available courses include:
- Financial Viability
- Monitoring and Oversight
- Serious Deficiency (intended for day care home Sponsors only)
The online courses can be accessed using a desktop, laptop, or Android or iOS mobile app. Register for CORE training today!
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Check out these two great resources to assist you with menu planning and ensure that foods are creditable in the CACFP:
Crediting Handbook for CACFP | Food and Nutrition Service
- Handy when developing menus and creating recipes
- Helpful when used as a companion resource to the Food Buying Guide
- Easy to use sections on each meal component
- Assists in determining if specific foods are creditable on CACFP
- Print or Save on your desktop!
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Food Buying Guide for Child Nutrition Programs | Food and Nutrition Service
- Helps with developing menus and creating recipes
- Includes food yield information
- Lists the contribution of each meal component in meeting the meal pattern
- Creates a grocery list that will help with purchasing the correct amount food
- Available via PDF, Mobile App, and as a web-based interactive tool
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