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Participation in U.S. Department of Agriculture (USDA) school meal programs requires program operators to meet certain annual requirements. These include:
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October Building Data (OBD): Data must be reported on the October claim for reimbursement by December 30.
- All School Meal Program sponsors, including those operating the National School Lunch Program (NSLP), School Breakfast Program (SBP), or Special Milk Program (SMP), must report OBD. OBD documents the number of enrolled children eligible for free, reduced-price, and paid meals who traditionally have access to meals in the NSLP, SBP, or SMP.
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Afterschool Snack Program (ASP) Reviews: Complete twice annually. The first review must occur within the first four weeks of program operation. Use the ASP On-Site Review Form.
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CACFP At-Risk Afterschool Meal Program Reviews: Complete twice annually. The first review must occur within the first four weeks the program is in operation. Use the At-Risk Review form.
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Onsite School Reviews: Complete by February 1. Use the newly updated On-Site Review form.
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Food Storage Evaluation: Complete by February 1. Use the Storage Facility Review Reference Sheet for additional details.
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Food Safety Inspections: Receive two food safety inspections for each site, each school year. If two inspections are unable to be received in the school year, document a written request to the local health department for two inspections.
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Annual Civil Rights Training: You must train all organization staff who help administer the nutrition program. Training must include your organization’s requirements and procedures as well as meet the training requirements outlined in this presentation.
Completed forms are not required to be submitted, however, you must keep them on file for Administrative Reviews.
REMINDER
The school meal programs have other requirements that must be completed throughout the program year. The School Meal Programs Requirements chart and School Meal Program Yearly Calendar are in the process of being updated with corrected links, however we encourage you to use these resources to assist in understanding program requirements.
Instructions, forms, and tools are available on the Child Nutrition Services website.
Questions? Please contact your OSPI CNS School Meals Program Specialist.
The White House Conference on Hunger, Nutrition, and Health was a great success due to valuable input provided by conference participants across the country. For more information about the conference, action steps and goals moving forward, please review the following:
Post-Conference Updates
To keep momentum of the Conference, please join the Biden-Harris administration for their first post-Conference monthly update.
Register for the White House Conference on Hunger, Nutrition, and Health Monthly Update session
Date: Wednesday, October 26
Time: 12:30 - 1:00 pm PT
The U.S. Department of Agriculture (USDA) recently released information regarding a third round of Supply Chain Assistance (SCA) funding.
Join us for a Webinar!
SCA funds must be used to purchase domestic, unprocessed, or minimally processed food products for the school meal programs. During this webinar, we will be joined by panelists from across Washington State, who will provide examples of working with local farmers, broadline distributors and food hubs.
Register for the Utilizing Supply Chain Assistance Funds webinar
Date: Wednesday, November 9
Time: 2–3 pm PT
This webinar will be recorded and posted to the Miscellaneous Trainings tile on the NSLP Public Trainings Moodle within two weeks after the webinar concludes.
Please keep an eye out in future newsletters for updated information.
Questions? Please contact your OSPI CNS School Meals Program Specialist.
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Master contracts from the Department of Enterprise Services (DES) for fresh bakery items and dairy products are now fully compliant with federal procurement regulations.
School Districts with a Master Contracts Usage Agreement (MCUA) can access the following contracts without conducting additional procurement activities:
- Contract #01520 –The Fresh Bakery contract is fully compliant with federal procurement regulations. Use this contract for items such as bread, rolls, muffins, hotdog and hamburger buns, wheat, whole grain, and white breads.
- Contract #02016 – The Fresh Dairy contract was recently amended to add required federal procurement language and is now fully compliant. Access this contract for fresh dairy products including milk, cheese, cottage cheese, yogurt and buttermilk as examples. There are four dairies on this Master contract.
- Contract #02619 – The Fresh Fruits & Vegetables contract continues to be fully compliant with regulations.
Note: All other DES contracts are to be considered the same as third-party entities and only one quote source, per USDA Memo SP05, CACFP03, SFSP02-2017: Q&A: Purchasing Goods and Services Using Cooperative Agreements, Agents, and Third-Party Services.
Questions? Please email Barbara Krogstad, Procurement Specialist.
The Accounting Manual for Public Schools requires all school districts receiving federal funds to report in a specific manner. This includes USDA federal grant expenditures on the Schedule of Expenditures of Federal Awards (SEFA).
State auditors use this information to determine which federal programs to audit. The SEFA is included in the audit report and must be complete and accurate. The district is not required to include the Federal Award Identification Number (FAIN) on the SEFA for USDA grants passed through OSPI Child Nutrition Services to public schools but we are required to provide the FAINs to public schools (2 CFR 200.332(a)).
For school fiscal year ending 8/31/2022 report the following Federal Award Identification Numbers (FAINs):
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USDA Program
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CFDA
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FAIN
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National School Lunch Program (NSLP)
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10.555
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227WAWA3N1099 and 227WAWA3N1199
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School Breakfast Program (SBP)
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10.553
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227WAWA3N1099 and 227WAWA3N1199
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Summer Seamless Option (SSO) - Breakfast
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10.553
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227WAWA3N1099 and 227WAWA3N1199
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Summer Seamless Option (SSO) - Lunch
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10.555
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227WAWA3N1099 and 227WAWA3N1199
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Summer Food Service Program (SFSP)
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10.559
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227WAWA3N1099 and 227WAWA3N1199
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Special Milk Program (SMP)
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10.556
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227WAWA3N1099 and 227WAWA3N1199
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Supply Chain Assistance (SCA)
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10.555
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227WAWA3N8903
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Child and Adult Care Food Program (CACFP)
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10.558
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227WAWA3N1099 and 227WAWA3N1199
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CACFP Cash In Lieu
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10.558
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227WAWA3N2020
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School Meals Equipment Grant
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10.579
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227WAWA7N8103
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Fresh Fruits and Vegetables Program
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10.582
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227WAWA1L1603
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Please review the CNS Accounting Reporting Codes Reference Sheet for more details.
Questions? Please email Jeff Booth, Audit and Financial Manager.
OSPI Child Nutrition Services was given $150,000 to award grants to Local Education Agencies (LEAs) seeking to implement more plant-based meals in School Year (SY) 2022–23. These funds will be distributed as competitive grants up to $10,000 per school district to be spent during SY 2022–23.
Why Serve Plant-Based School Meals?
There are a variety of benefits to serving plant-based school meal options, including:
- Supporting Student Health: Well-planned vegetarian diets are healthful, nutritionally adequate, and may provide health benefits for the prevention and treatment of certain diseases. Additionally, many students follow plant-based diets for a variety of reasons.
- Serving Culturally Appropriate Meals: Providing plant-based menu offerings can make school meals more accessible to children following halal, kosher, and other specific cultural dietary practices.
- Supporting Local Agriculture: Washington has a bounty of local farmers and food businesses that are growing and selling plant-based protein foods, like lentils and soy products.
Who Can Apply?
All K-12 schools, including public, charter, and tribal schools, participating in the National School Lunch and/or School Breakfast Program in Washington state are eligible to apply. All districts interested in making more plant-based entrees, sides, and/or dairy alternatives available to students on their menu are encouraged to apply.
When Does the Application Open?
The Plant Based Meals Grant Application will open in iGrants as form package 245 at the end of October. Please use the Plant Based School Meals Grant Reference Sheet and Application Information Sheet for more details.
Other Grants Opening Soon
- Breakfast Meals for Kids Grant (planned release date: November 2022)
- A state funded grant to start or expand the School Breakfast Program.
- Applicants must be a public school district, charter school or tribal compact school and have an approved application or be in the approval process to operate the USDA School Breakfast Program. This grant may also be utilized to purchase or renew a license for nutrient analysis software used to support the School Breakfast Program.
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Grant Criteria- Start or expand the School Breakfast Program
- Grant funds must be utilized by June 30, 2023.
- U.S. Department of Agriculture Equipment Assistance Grant (planned release date: January 2023)
- A federally-funded grant for equipment that costs $1,000 or more per unit.
- Applicants must be a public or private school, charter school, tribal or tribal compact school, or a residential child care institution and have an approved application to operate the USDA National School Lunch Program.
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Grant Criteria- Purchase equipment to serve healthier school meals, improve food safety, and help support the establishment, maintenance, or expansion of the School Breakfast Program.
- This grant has a 2-year project period and is suited for complex projects and long lead times for equipment. Grant funds must be utilized by September 30, 2024.
Questions? Please email the CNS Grants team inbox.
Team Nutrition recently updated the Whole Grain Resource for The National School Lunch and School Breakfast Programs to reflect the whole grain-rich meal pattern requirements in the transitional standards for School Meal Programs.
This comprehensive guide can help you determine whether a grain product is whole grain-rich or can credit as enriched in school meals. It is an important reference for anyone involved in planning school meals or training others to plan school meals.
The Whole Grain Resource provides examples of various grain products often served in schools and walks the user through the process of determining whether products are whole grain-rich, creditable as enriched, or not creditable.
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This is the fourth tip sheet in a series of seven that includes the previously released Crediting Fruits, Crediting Vegetables, and Crediting Meats/Meat Alternates in Child Nutrition Programs. This tip sheet is an easy-to-use reference for program operators in implementing the milk component requirements across all Child Nutrition Programs (CNP). Program operators can do a knowledge check of the meal component requirement with a question-and-answer section.
Access today at: Crediting Milk in Child Nutrition Programs
Printed versions of the tip sheet series will be available at a later date. Stay tuned for tip sheets on crediting grains in Child Nutrition Programs!
Washougal School District celebrated National School Lunch Week by inviting principals and their superintendent to serve students!
“There’s something so valuable about working side by side with the culinary team,” said Tami Culp, principal at Gause Elementary. “Our culinary team is fantastic. They not only help meet the nutritional needs of students. They’re also collaborative and great with kids.”
Thank you for all you do, Washougal School District, to serve nutritious, scratch-made meals to the students you serve!
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