Why is renewal due September 1 this year?
All costs, including food, require prior approval before the cost is incurred. Therefore, budget submissions must be approved prior to the start of the fiscal year, no later than September 30, 2022. It may take up to 30 days to process and approve a complete application.
What happens if we submit our renewal after Sept. 1?
Sponsors may choose to submit their application for approval past the September 1 deadline but may not be approved in time to receive reimbursement for meals served during October 2022.
Where can I find renewal Instructions?
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Child Care Sponsors
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Adult Day Care Sponsors received an email directly from OSPI CNS
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Family Day Care Home Sponsors received an email directly from OSPI CNS.
What other resources are available to help with renewal?
Recorded Training and Tutorials are located on our CACFP Annual Training Moodle Course. You will need to create a free Moodle account to view this training if you do not have one already.
Is someone available to help me if I need additional assistance?
Office hours and TA sessions are available to help with renewal applications. Budget focused sessions will also be offered starting next week. Contact your Specialist if you have specific renewal questions or if you are interested in attending one of the office hour/TA sessions.
Are there special considerations I should be aware of?
- At the time of completing your Sponsor Application if you have not watched the recorded Annual Updates Training, answer "No" to the question "Institution attended required OSPI training". This training will be released in Sept.
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Documentation of a valid Unique Entity ID (UEI) number must be provided to your Specialist along with the expiration date. Not providing this will hold up renewal approval.
- Sponsors who have had a gap in CACFP operation of a year or longer must reactivate their CACFP application in addition to the renewal requirements to operate CACFP in FY23.
Questions? Please contact your CACFP Specialist.
The nationwide waiver of on-site monitoring allows off-site monitoring (desk audits) in Child Nutrition Programs for State agencies and local level operators and is effective until 30 days after the end of the Federal public health emergency.
As a state agency we have begun more onsite reviews and only conducting virtual or hybrid reviews in special circumstances. OSPI Child Nutrition staff are vaccinated and will follow masking protocols while onsite. Staff will do whatever is necessary to keep the site safe from COVID exposure while conducting onsite reviews.
As a reminder, CACFP Sponsor agreements with OSPI assure that announced and/or unannounced reviews will be allowed during normal business hours by the State Agency. It is our expectation that this will be accommodated. If specialists are unallowed into a facility for an announced or unannounced review, meals for that day will be disallowed.
Questions or concerns? Please contact your CACFP Specialist.
Our Budget Specialist, Samantha Evans, is hosting Budget Office Hours this week! If you have questions related to the CACFP renewal budget, you are invited to join an office hour session and ask your question(s). This is a safe space for learning, have questions answered or maybe you would just like to listen in. All are welcome!
Questions? Please email Samantha Evans, CACFP Budget Specialist.
The optional Administer CACFP Like a Pro! Workshop will be hosted in-person around the state this October!
This optional in-person training will be hosted around the state with the goal to give you hands-on experience and time to connect with others so you can administer CACFP like a pro! Training topics include Meal Patterns, Staff Training, and Financial Management. Breakout sessions will be conducted based on sponsor type (Multi-Site/ Affiliated Sponsors; Independent Center Sponsors; At-Risk Program Sponsors; Family Day Care Home (FDCH) and Unaffiliated Sponsors.
*Please note: FDCH and Unaffiliated Sponsors sessions will only be offered in Ellensburg.
Who Should Attend?
This training is meant to enhance your knowledge about the CACFP and allow time for you to connect to other CACFP Operators around the state.
Important Details
- Training is free to attend; however, participants must pay for meals, parking, and any overnight stays.
- OSPI CNS is unable to provide coffee or meals when providing training, we recommend participants to bring snacks, water, or coffee as needed.
- Ensure to pay attention to registration information. We will send additional messaging out regarding parking fees, nearby restaurants, and accommodation information will be shared through pdEnroller after you register.
Format for this Workshop
This workshop will be held from 9:30 am– 4 pm PT. All attendees will be in a general session at the beginning of the day for all sponsor types. After the general session, participants will split up into breakouts by organization type (Multi-Site/ Affiliated Sponsors; Independent Center Sponsors; At-Risk Program Sponsors). View the FY23 Administer CACFP Like a Pro! Schedule for details.
Sponsor different types of programs? No worries, you can register for whichever sessions apply the most to you.
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Get Ready to Register!
Use the Registering for Events with Multiple Sessions Information Sheet for an overview of how to register.
- Each participant must register for the event using their own pdEnroller account, please create a free pdEnroller account if you do not have one already.
- While there is an option to register more than one attendee with one account, you will not be able to register each person for different sessions. Due to this issue, we recommend each participant to register with their own account.
- Once you navigate to the Breakout Sessions page, select the check boxes for the sessions most appropriate for your organization type.
- Registrants will receive a confirmation email with their selected sessions. Keep this email for your records.
Ready to Register? Select the Date You Want to Attend!
Registration helps us know how many people to anticipate for each training - register early!
*Please note: FDCH and Unaffiliated Sponsors track will only be offered in Ellensburg.
Questions about registration? Please email Sam Brueske, Training and Communications Specialist.
Questions about which sessions might be most applicable for your organization type? Please contact your CACFP Specialist.
Each legal entity that received funds from the U.S. Government was required to have a unique identifier called a DUNS number. On April 4, 2022, the federal government moved away from the DUNS Number as its official entity identifier and toward the new Unique Entity ID (UEI), which will be generated in SAM.gov.
What You Need to Do
All Child Nutrition Sponsors should already have their DUNS number registered at SAM.gov. If you do not know your SAM ID or have never registered for one, you can go to the Sam.gov website to register for a new account and request your UEI.
- Each entity must get a UEI through SAM.gov.
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Documentation of valid SAM UEI number along with the expiration date must be provided to your Program Specialist. Renewal applications will not be approved without this.
- SAM UEI numbers must be renewed annually
If you are in the validation process now and have submitted a validation service ticket through SAM.gov, you must log into SAM.gov to receive correspondence for that ticket. If you have been contacted in SAM.gov about an open ticket, follow-up must be received from you within 5 days, or the ticket will be closed.
Details
The validation process is a critical piece of the federal awards ecosystem. It prevents improper payments, procurement fraud, and helps ensure the integrity of government contracts and grants processes, representing trillions of dollars in taxpayer funds each year.
This Entity Validation Service independently verifies the uniqueness of an entity. SAM.gov verifies that there is no existing registration for the legal business name and physical address as part of this validation process.
Informational Webinar
General Services Administration (GSA) hosted a Discussion on the new Entity Validation Process in SAM.gov on August 3, 2022. This webinar covered the various steps of the entity validation process, reviewed requirements for documentation, and addressed the most common user questions. This session focused on assisting entities that have begun the registration process or are currently renewing their registration.
You can now download the presentation slide deck and view a recording of the program.
GSA will be holding additional sessions in the near future specifically for entities that are planning to update their SAM.gov registration or submit a new registration in the coming weeks or months. These training sessions will cover the entity validation process phase of SAM.gov registration.
Please visit fsd.gov for resources on upcoming trainings on validating your Entity.
Questions? Please contact your CACFP Specialist.
The CACFP Annual Training helps sponsors complete requirements and supports your renewal for the upcoming fiscal year! This year, OSPI CNS will release:
For more details upcoming changes in FY23, watch the “What’s New in CACFP” recorded webinar.
Questions? Please email the Community Nutrition team!
There is a new CACFP Food Service Agreement for Vendors available on the CACFP webpage. All CACFP sponsors who use a vendor must use this form moving forward.
Questions? Please contact Jeff Booth or Samantha Evans.
Supporting your staff is essential for success at both the individual and team levels. We all wish for our staff to be valued, healthy, productive, happy and less stressed.
Register for the Supporting a Healthy Team webinar
Date: Tuesday, August 23
Time: 11–12 pm PT
No Kid Hungry is hosting a webinar that will discuss the following questions:
- How do you promote wellness among your staff?
- How do you promote staff appreciation, retention and good morale?
- How do you build trust and maintain communication to increase the strength of your team?
This webinar will feature a panel of four speakers who are taking care of their staff through team building, wellness activities, recognition opportunities, financial incentives and more. Join us to learn more about what you can do to build morale, keep your staff healthy and retain valuable staff members.
The Institute of Child Nutrition (ICN) is the only federally funded national center dedicated to applied research, education and training, and technical assistance for child nutrition programs.
Sign Up for a Training Today!
The Institute of Child Nutrition will be hosting Virtual Instructor-Led Trainings (VILTs) September-December. These trainings are ideal for new operations or administrative staff, but are also appropriate for seasoned staff.
Registration is limited to 25 participants per session. Register today!
Training topics include:
- Basic Culinary Math
- Financial Management for Managers
- Food Safety in Child Care
- Forecasting the Procurement of Foods
- Foundations for Training Excellence: Basics
- Introduction to Happy Mealtimes in Child Care Settings
- Norovirus in Child Care
- Nutrition 101
- Training Culturally Diverse Groups
Don’t miss ICN’s CACFP training materials and resources to refresh and test your knowledge!
As a sponsoring organization (CACFP sponsors with 2 or more sites) are you familiar with:
- CACFP’s Performance Standards and requirements specific to financial viability?
- The purpose and importance of monitoring, monitoring review elements, and best practices for conducting monitoring reviews?
- The purpose of the serious deficiency process and the six steps of the serious deficiency process for day care home providers?
Training Designed for You!
The CORE team is pleased to announce availability of the CORE online training courses. Each online course is designed to train on these importance Program Requirements. The courses are animated, self-paced, interactive, and informative.
Available courses include:
- Financial Viability
- Monitoring and Oversight
- Serious Deficiency (intended for day care home Sponsors only)
The online courses can be accessed using a desktop, laptop, or Android or iOS mobile app. Register for CORE training today!
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