It is time to start the preparation for the next program year!
A recorded FY23 renewal training is available along with renewal references sheets to assist you through this process.
Dates to Remember
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July 15: FY23 WINS Applications Open
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September 1: Deadline to submit WINS Applications and Components
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September: Required Annual Training modules will be available in Moodle
Application Reminders
All costs, including food, require prior approval before the cost is incurred. Therefore, budget submissions must be approved prior to the start of the fiscal year, no later than September 30, 2022. It may take up to 30 days to process and approve a complete application.
Sponsors may choose to submit their application for approval past the September 1 deadline but may not be approved in time to receive reimbursement for meals served during October 2022.
Required in WINS
- Update Sponsor Profile
- Sponsor Application
- Site application(s)
- Site calendar(s)
- Budget
- Management Plan (multi-site sponsors)
- Contract Fact Sheet if using a FSMC or Vendor
Resources
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Recorded Training and Tutorials Recorded trainings are located on our CACFP Annual Training Moodle Course. You will need to create a free Moodle account to view this training if you do not have one already.
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WINS Info Sheets WINS Information Sheets are located in WINS. To locate these resources, log into your profile and select the “Info” tab, then click on the “WINS Documentation and Job Aids” option.
- Renewal Bulletin—Coming Soon!
- WINS Instructions—Coming Soon!
- Renewal Checklist—Coming Soon!
Sponsors who have had a gap in CACFP operation of a year or longer must reactivate their CACFP application in addition to the renewal requirements to operate CACFP in FY23.
Questions? Please contact your CACFP Specialist.
Since the late 1970s, each legal entity that receives funds from the US Government is required to have a unique identifier called a DUNS number. As of April 4, 2022, the Federal Government changed the requirements for these numbers. They will now be using a Unique Entity ID (UEI) number.
Details
All sponsors must have unique UEI number entered into their "Sponsor Profile" page in WINS. Without the UEI number, Sponsors will not be approved to operate CACFP in FY23.
You can go to www.sam.gov, register for a new account, and request your UEI number in just a few minutes. SAM.gov provided this video on how you can get your UEI number.
You can also follow these written instructions on how to request a UEI number.
Is your institution enrolled with Team Nutrition as a CACFP organization?
Team Nutrition CACFP Organization enrollment form has been revised. This revision consisted of replacing the DUNS number with the UEI number.
Team Nutrition has updated the records of all enrolled Team Nutrition Organizations to include the UEI, when possible. Please check your organization’s information at Team Nutrition CACFP Organization Network to confirm that all of the information is correct and up-to-date. Watch this video to learn how to update your organization’s information, if needed.
Questions? Please contact your CACFP Specialist.
There is a new CACFP Food Service Agreement for Vendors available on the CACFP webpage. All CACFP sponsors who use a vendor must use this form moving forward.
Questions? Please contact Jeff Booth or Samantha Evans.
Infants enrolled for care at a participating CACFP center or day care home must be offered a meal that complies with the CACFP infant meal pattern requirements (7 CFR 226.20(b)). CACFP regulations define an enrolled child as “a child whose parent or guardian has submitted to an institution a signed document which indicated that the child is enrolled in child care." A center or day care home may not avoid this obligation by stating that the infant is not “enrolled” in the CACFP, or by citing logistical or cost barriers to offering infant meals.
Sponsors may choose to not claim meals provided to enrolled infants. Regardless if infant meals are claimed, sponsors must offer enrolled infants meals that meet the meal pattern while considering each child’s developmental readiness for meal pattern components. Sponsors must provide food to meet the meal pattern, parents cannot be asked or expected to provide food for their child.
To ensure program compliance, CACFP Specialists will verify that all enrolled infants are provided meals that meet meal pattern requirements during administrative reviews starting in FY23.
Recordkeeping
Infant meal recordkeeping requirements have been revised to alleviate burdensome paperwork in efforts to streamline this process.
Infant meals may be claimed when the following steps have been taken:
- Maintain CACFP Infant Meal Forms for each enrolled infant. This form helps track developmental readiness and assists staff in providing required components when appropriate.
- The Standard Infant Menu & the Infant Meal Pattern have been posted in the infant room(s).
- Staff take a point of service Meal Count once all components infants are developmentally ready for have been offered.
Reminder: Infants eat on demand; components of a meal do not need to be provided all at the same time and may be spread out throughout the day.
Would you like to start claiming enrolled infant meals in FY23?
If you have not previously claimed enrolled infant meals, but you would like to start in FY23:
- During renewal, indicate this change in WINS in the Site Application to include 0-12 months for “Age of Participants”.
- Provide training to staff on the CACFP infant meal requirements prior to October 1. Continue to include this topic during your staff annual training.
Resources
For more details on this and other changes in FY23, watch the “What’s New in CACFP” recorded webinar.
USDA Food and Nutrition Service (FNS) Farm to School Program released the revised Procuring Local Foods for Child Nutrition Programs Guide, which provides an overview of federal procurement principles and covers topics related to sourcing and purchasing local foods for child nutrition program operators.
This guide highlights a variety of mechanisms sponsors can use to purchase local products while staying in accordance with federal procurement regulations.
Featured are examples of how to target local foods when conducting both formal and informal procurements, use the Geographic Preference option to enhance local purchasing.
To access the revised Procuring Local Foods for Child Nutrition Programs Guide along with other local procurement resources for child nutrition program operators, visit USDA's Procuring Local Foods webpage.
The CACFP Annual Training helps sponsors complete requirements and supports your renewal for the upcoming fiscal year! This year, OSPI CNS will release:
*Please note: FDCH and Unaffiliated Sponsors tracks will only be offered in Ellensburg.
For more details upcoming changes in FY23, watch the “What’s New in CACFP” recorded webinar.
Questions? Please email the Community Nutrition team!
The U.S. Department of Agriculture (USDA) recently released updated Civil Rights Division (CRD) policy memos.
Important Updates
These memos clarify prohibitions against discrimination based on sex in all USDA Food and Nutrition Service (FNS) programs and related implementing regulations that prohibit discrimination on the basis of gender identity and sexual orientation.
What this means: Child Nutrition Program operators and sponsors must not discriminate or deny access to programs based on gender identity and sexual orientation.
Next Steps
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Effective Immediately: If not currently part of your organizational practices, update program discrimination complaint processing procedures to include complaints alleging sexual orientation and gender identity discrimination.
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Effective Immediately: Process any complaints alleging sexual orientation and gender identity discrimination as complaints of prohibited sex discrimination. There will not be a grace period for accepting and processing discrimination complaints based on sexual orientation and gender identity in FNS programs.
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Before August 3, 2022: Update webpages and documents with the updated USDA Child Nutrition Programs Nondiscrimination Statement.
- The nondiscrimination statement is required on all documents referring to program access, program approval, and widely distributed documents. Examples include: items distributed to the public, landing page of web pages, student handbooks, brochures, letters to families, or press releases.
- Child Nutrition Program operators and sponsors are required to take reasonable steps to ensure program access and benefits to individuals with Limited English Proficiency (LEP).
- The USDA is currently working to translate the updated nondiscrimination statement into additional languages. Please do not translate the nondiscrimination statement at this time.
- OSPI CNS will update documents previously translated with the updated nondiscrimination statement. Please keep an eye out for future CNS Updates.
Additional Details
- OSPI CNS is ordering updated And Justice for All Posters and will be distributing them over the coming months. Until you receive the updated posters, please continue using the 2019 And Justice for All poster.
- We understand many program operators and sponsors are preparing materials for the upcoming program year.
- If your organization has already printed materials that include the previous nondiscrimination statement, you are not required to re-print documents.
- If your organization has not printed materials, please use the updated versions as they become available on the OSPI CNS webpages.
- OSPI CNS will be updating reference sheets, materials, and webpages in the coming weeks.
Questions? Please email the Child Nutrition inbox so we may assist.
USDA’s Team Nutrition initiative will present a CACFP Halftime: Thirty on Thursdays webinar on “Breakfast Basics.” Registration for this free webinar is now available.
About this Webinar
This upcoming webinar show program operators how to plan nutritious and appealing breakfasts that meet Child and Adult Care Food Program (CACFP) meal pattern requirements. Attendees will have the opportunity to submit questions to the presenters and to check their knowledge through interactive polling questions.
Register for the Breakfast Basics webinar (English)
Date: Thursday, July 21
Time: 11:00 – 11:30 am PT
Register for the Breakfast Basics webinar (Spanish)
Date: Thursday, July 21
Time: 12:00 – 12:30 pm PT
Additional Information
- Both webinars will be recorded and made available at a later date. All who register for the webinar will receive an email once the recording is available.
- Team Nutrition will provide certificates of participation to individuals who attend the entire thirty-minute webinar.
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Do you need an alternative format or accessibility tools to help you participate in this event? Participants who require a different accessibility tool to participate in this webinar, please email Sheila Kopczynski by July 6 for assistance.
- Interested in watching recorded Team Nutrition trainings on other CACFP Topics? Visit the CACFP Halftime: Thirty on Thursdays webpage.
Questions regarding the webinar? Please reach out to the Team Nutrition inbox.
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