Governor Inslee signed House Bill 1878 into law on March 4, 2022. The new law requires participation in the USDA Community Eligibility Provision (CEP) for school year 2022–23 in all schools with an Identified Student Percentage (ISP) of 40% based on data from April 1 of the current school year.
When a school’s Free Claiming Percentage (ISP * 1.6 federal multiplier) is less than 100%, state funding will supplement federal reimbursement so that all meals served are reimbursed at the free rate.
CEP Applications Opening Soon
The CEP application will open in WINS on Monday, April 18, 2022. For more details about Identified Student Percentage and the application process, please review the CNS CEP & Provision 2 webpage.
Join Us for a Webinar!
Join OSPI Child Nutrition Services for more information about CEP requirements, the application process, and impacts on other funding.
Register for the SY 2022–23 Community Eligibility Provision Webinar
Date: Wednesday, April 13
Time: 1–2 pm PT
This webinar will be recorded and posted to the School Meals Public Moodle after the recording is closed captioned. Keep an eye out for a future CNS Update!
Questions? Please email your OSPI CNS Program Specialist.
Monthly claims are due by the 15th of each month following the claim period. All claims entered in WINS and in OK to Pay status will process for payment at the end of the month.
General Claiming Reminders
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Seamless Summer Option (SSO) Operators
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Correct your Average Daily Attendance (ADA)
Meals claimed in excess of the CAP count for a site will result in a claim error. SSO sponsors should make Average Daily Attendance (ADA) revisions and have specialist approval prior to submitting monthly claims.
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Monthly claim data must be in "OK to Pay" status by 5:00 pm PT on the 15th.
- WINS will automatically log all users out of the system on the 15th of each month at exactly 5pm PT.
- Give yourself enough time to input all claiming data, preview errors, correct errors. Completing these steps will help you ensure the claim is in “OK to Pay” status.
- At 5 pm, the claim function is closed. This means that the system does not allow access to claims until after the monthly reconciliation process is complete. This can take up to two business days.
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Didn't submit your claim by the 15th? That's okay! Submit your monthly claim by the 60-day deadline.
- Example: The January 60-day claim deadline is April 1, 2022.
- Claim reimbursements that are not entered into WINS or not in OK to pay status will NOT process for payment by the end of the month.
- The 21–22 Claim Processing Dates Information Sheet takes weekends and holidays into consideration for the 60-day deadlines. You may want to print or bookmark this information.
- Refer to the Claims Reference Sheet for details on what to do if you don't submit your claims by the 60-day claim deadline.
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Errors must be resolved for claims to be paid. WINS has multiple edit checks to help resolve issues before your claim is submitted.
- WINS edit checks the number of approved operating days for each site to the number of operating days entered in the site claim. If these numbers don’t match, the claim will go into error status.
- Review the Claiming Error Messages in WINS Information Sheet for more details on possible errors.
- Pro-Tip: Always select “Preview Errors” at the bottom of each site claim once information is entered.
Claiming Resources
Questions? Please contact your School Meals Program Specialist.
The U.S. Department of Agriculture (USDA) recently released SP 08-2022, CACFP 07-2022, SFSP 03-2022: Consolidated Appropriations Act, 2022: Effect on Child Nutrition Programs. (Need Link once available)
This memo provides guidance to Child Nutrition Program operators regarding Sections 740, 751, and 752 of Division A of the Consolidated Appropriations Act, 2021 which:
- Allows the substitution of vegetables, including starchy vegetables, for fruits without including vegetables from other subgroups in weekly menus under the School Breakfast Program (SBP) in SY 2021-22 and SY 2022-23
- Prohibits funds from being used to procure raw or processed poultry products from the People’s Republic of China in Child Nutrition Programs through September 30, 2022
- Provides guidance related to pricing of paid lunches for the National School Lunch Program (NSLP), during school year SY 2022-23
The Appropriations Act of 2022 did not extend the flexibility to offer low-fat (1%), flavored milk in the NSLP and SBP. To continue serving low-fat, flavored milk for the remainder of SY 2021-22, the Meal Pattern Flexibility Waiver must be requested. Please update the SY 21-22 Meal Distribution Plan (MDP) with additional waiver requests.
Beginning July 1, 2022, low-fat, flavored milk may be offered under the transitional meal pattern standards in NSLP and SBP, as well as the Child & Adult Care Food Program and the Special Milk Program to children over age 6.
Questions? Please contact your OSPI CNS Program Specialist.
House Bill 1660 (2020) introduced new requirements around fee waivers for students eligible for free or reduced-price meals or students enrolled in the College Bound Scholarship Program.
Associated Student Body (ASB) clubs and other extracurricular activities are considered local education programs. Annual parental consent is required before free or reduced-price eligibility information can be shared. This includes students who are eligible for fee waivers via their enrollment in the College Bound Scholarship Program (as eligibility for College Bound is based on eligibility for free or reduced-price meals).
Check out our updated resource, Implementing HB 1660 – Nutrition Services Reference Sheet for more information and helpful tips.
Questions? Please email Mikhail Cherniske, CNS Legislative Specialist.
School Lunch Hero Day provides you with the perfect opportunity to recognize the hardworking professionals in your school cafeterias.
Between preparing healthy meals for America’s students, adhering to strict nutrition standards, navigating student food allergies, and offering service with a smile, school nutrition professionals are true heroes.
Celebrate #SLHD22 on Friday, May 6!
This year marks a special 10-year anniversary for SLHD, as well as the 10th year SNA has partnered with artist Jarrett J. Krosoczka, author of the “Lunch Lady” book series that started it all.
Want to learn more about the inspiration behind School Lunch Hero Day? Watch the video!
You’ll find lots of #SLHD22 recognition ideas on SNA's website, including thank you cards. Plan to spread the word and get the rest of your school, district and community with the help of our customizable press release and proclamation.
Share Your Celebrations with Us!
We know school nutrition professionals make a difference for every child who comes through the cafeteria. Tag your social media posts with #SLHD22 and #OSPIChildNutrition or email the Child Nutrition Team with your celebrations!
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As you prepare for School Year (SY) 2022–23 and more traditional operations, the SY 2019–20 School Meals Price Report can assist local education agencies (LEAs) in evaluating paid meal prices for the National School Lunch Program and School Breakfast Program in the state of Washington. The report also includes adult meal pricing, when reported.
OSPI Child Nutrition Services (CNS) collected data submitted in WINS from each LEA in September 2019. Changes in selling prices for meals which may have occurred since the WINS site application was first submitted may not be reflected in this report.
Questions? Please contact your OSPI CNS Program Specialist.
School Meal Programs Annual Training will be held 8/8 & 8/9 at Central Washington University in Ellensburg, WA.
OSPI Child Nutrition Services hosts an annual training for the upcoming school year. This training is meant to enhance your knowledge about the School Meal Programs and allow time for you to connect to other School Food Service Directors around the state. Training is free to attend however participants must pay for meals, parking, and any overnight stays.
Monday, August 8 - Pre-Con Day
We are hosting a 'pre-con' day with two trainings.
- SY 2022–23 Fresh Fruit and Vegetable Program Awardee Annual Training
- New Director Training
Tuesday, August 9 - Annual Training
Planned training sessions will include a variety of topics for both new and seasoned staff. We will post a draft agenda including session descriptions to the NSLP Training webpage as soon it is finalized.
The Annual Updates training will be recorded and posted to the NSLP Training webpage for those who are unable to attend this in-person training.
Registration information for all training options will be coming soon. We look forward to seeing you there!
Questions? Please email Sam Brueske, Training and Communications Specialist.
ScratchWorks will be hosting a scratch cooking conference on April 24th-26th, 2023 in Austin, Texas. They invite districts to attend that are eager to improve their scratch cooking methods and/or share their successes and challenges with like-minded leaders.
Here is the link to the application, and their website. Applications are due on May 1st.
ScratchWorks has funding to support 100 food service directors (or designees), covering conference and travel fees.
May will be the last delivery month for this year and September will be the next available delivery. Please consider your USDA Foods needs when planning your orders.
May orders opened Wednesday, April 6, and will close Wednesday, April 13 at 4 pm.
Surplus orders open Thursday, April 14 at 1pm for groups 1–3, and 2 pm for all other groups. Surplus closes Friday, April 15, at 4 pm.
For more information on your group number, please review the SY 21–22 Order and Delivery Schedule.
Ordering
- To place an order - log-in to CNP Web.
- Your Food Distribution Application must be completed (including certified and submitted) before you can place an order.
- Ordering Instructions
- Reminder:
The Ordering and Receiving webpage has multiple resources to assist you in placing your ordering including; instructions, order and distribution schedule.
Important Reminders
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Confirmation of USDA Foods If you’re scheduled to receive a USDA Foods Delivery, you should receive an appointment confirmation from the carrier. Please remember to reply to the carrier confirming receipt of appointment.
- Deliveries
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To update or change your delivery contact person, please complete the Delivery Updates Form.
- Standard USDA food deliveries are wrapped and stacked on pallets no higher than approximately five feet and left at your loading dock for you to remove.
- Carriers will drop pallets at dock or just inside the threshold of your facility if the entrance can accommodate. Any request for removal of product from the pallet or asking the driver to enter the facility will require additional cost and must be arranged in advance.
- If there are delivery discrepancies or damages, you may return those cases with the driver.
Questions? Please email the Food Distribution Inbox.
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