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Administrative reviews conducted during the month of January will be done remotely as COVID cases in Washington state continue to rise. We anticipate being back to onsite reviews in February, but we ask for your patience and cooperation in this ever-changing environment.
The state agency is required to complete Administrative Program Reviews to ensure that program operators are:
- In compliance with Program guidelines
- Viable, accountable and capable in operating the CACFP
- Maintaining CACFP records to justify reimbursement for meals served to participants
About Administrative Reviews
Administrative Program Reviews may be conducted as “announced” scheduled visits and/or “unannounced” visits. During the review, the specialist will go over CACFP records for an identified time-period often referred to as the “review month”. Records reviewed include: attendance, meal counts, eligibility forms, menu, special dietary need forms and training documentation.
Financial records will also be reviewed to verify that CACFP funds are spent on allowable program costs and that the sponsor operates a non-profit food service. A meal service will also be observed. At the end of the Administrative Review findings, if any, will be discussed, Technical Assistance provided and/or Corrective Action may be assigned. Ultimately, fiscal action may be taken in the form of an overpayment or an underpayment.
If you are unsure of the CACFP requirements, please contact the CACFP Specialist assigned to your institution. Your specialist can assist in providing personalized training to make sure program requirements are clear based on your sponsor type and services provided.
Resources
- Personal Activity Report- Hourly Employee Worksheet
- Personal Activity Report- Salary Employee Worksheet
- Operational Expense Worksheet
Administrative Review Questions? Please contact your CACFP Specialist. Use the Find Your CACFP Specialist Map to find your specialist!
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Nicki Christoferson
Congratulations to Nicki Christoferson on her recent retirement that started January 1. During her 30 years of dedicated state service Nicki worked as a Program Specialist for CACFP and covered Snohomish, Skagit and Whatcom counties. Nicki’s expertise and knowledge will surely be missed not only by the sponsors she worked with but also the CNS team. Thank you for your many years of service in Child Nutrition!
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Samantha Evans
Samantha has worked with early education programs for the past 30 years, from classroom assistance with preparing, serving, and engaging with children during mealtimes to supporting centers and day care homes with program administration.
In her previous roles, she has worked with Facility Staff and Directors to document, train, and conduct required monitoring activities for early education grants and social services programs. Samantha also worked closely with State agency staff during administrative reviews and technical assistance visits. She was responsible for ensuring annual CACFP applications and required monitoring were completed for her agency. Because of these experiences, she has seen the benefits of CACFP first-hand and understands how critical these programs are to supporting positive outcomes for children, adults, and families.
Samantha’s educational background includes a focus on continuous quality improvement and data analysis and she enjoys learning new skills that support continuous improvements for programs. Samantha is excited to support the Child Nutrition Services Team in the important work of increasing food security and reducing hunger in our communities.
Please join us in celebrating Nicki's retirement and Samantha joining the CNS team!
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Food and Nutrition Services (FNS) has releasing a Fact Sheet for Managing Virtual Monitoring and Supply Chain Disruptions. This resource is meant to assist Child and Adult Care Food Program (CACFP) program operators navigate the coming year. The Fact Sheet will clarify existing flexibilities available to State agencies and local program operators in meeting the unique needs within your communities.
If you have questions on how these flexibilities are being implemented in WA state or how they may apply to your operation, please contact your CACFP Specialist.
USDA’s Team Nutrition initiative is excited to announce the availability of 10 new USDA lunch and supper recipes for the Child and Adult Care Food Program (CACFP), available in yields of 6, 25, and 50 servings. These quick-and-easy recipes are standardized to meet the minimum serving amount of at least one meal component for children ages 3 through 5 and 6 through 18 years, and showcase a variety of foods and flavors.
Titles of new recipes include:
- Baked Tilapia Fish Fillets
- Baked Tofu Bites
- Barbecue Beef Sliders
- Crabby Sandwich
- Fish and Veggie Packets
- Meatballs and Marinara Sauce
- Shredded Zucchini and Pasta
- Spinach Salad with Raspberry Vinaigrette Dressing
- Teriyaki Chicken and Cabbage
- Zucchini Boats
The recipes are available through the Institute of Child Nutrition’s Child Nutrition Recipe Box
For more recipes, visit the Team Nutrition Recipes webpage.
A new feature is now available on the Food Buying Guide (FBG) for Child Nutrition Programs Interactive Web-based Tool.
Team Nutrition appreciates receiving your comments on the FBG and works continuously to enhance the user experience. Team Nutrition is excited to announce that users now have the option to view the meal pattern requirements per meal component for a selected Program (NSLP, SBP, Preschool, CACFP, and SFSP) and age/grade group while using the FBG calculator. This feature allows for easy access to helpful meal pattern guidance to assist in creating shopping lists.
Explore the Food Buying Guide today!
USDA’s Team Nutrition initiative is proud to announce the release of the Milk in the CACFP Quiz! This quiz focuses on milk requirements in the CACFP.
These interactive quizzes can be used by Sponsors at trainings and other nutrition events as a fun and engaging learning activity.
Looking for more resources on this topic?
The complete web quiz collection is available on the USDA Team Nutrition Quizzes webpage. Upon completion of each 10-question quiz, quiz takers receive a score along with a link to resources that can help expand their knowledge on the topic and build their nutrition skills.
Questions? Please contact the Team Nutrition.
The National Child Nutrition Conference will be offered virtually as well as onsite in New Orleans, Louisiana, from April 18–22, 2022.
This conference is a five-day professional education event offering over 75 hours of presentations, featuring topics including:
- Nutrition
- Program operations
- Administration and financial management of CACFP and SFSP
- Resources and technology
- Train-the-trainer sessions
- Management solutions
Register for the event, read about the 2022 speakers, workshops, preconference deep-dive sessions and learning institutes on the NCA 2022 National Child Nutrition Conference webpage.
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January 15
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December Claims Due in WINS
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January 31
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November 60-day Claiming Deadline - if you haven't already, submit your claim
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