Chaundi Barboza joined the OSPI CNS Team in May of 2020 as a Community Nutrition Programs Financial Specialist.
We are excited to announce that Chaundi will be stepping into the Community Nutrition Programs Supervisor role this month!
During her time as a specialist, Chaundi created new processes and procedures and set standards in the financial area. Additionally, Chaundi has lead efforts to implement advanced communication systems, risk assessments and improvements within the Washington Integrated Nutrition System (WINS).
Prior to joining CNS, Chaundi held positions in state agencies in Oregon and Florida. Chaundi brings 17 years of experience in the Early Childhood Education profession. In addition to regulatory work she has been a sponsor, center director, Head Start/Early Head Start manager and taught in pre-k classrooms for private and non-profit programs. While most of her career has been focused on children, she has found much reward in working with Adult Food Programs.
Native to the PNW she enjoys living in Lacey and sharing time with her husband, 4 boys and grandson. Congrats on the next steps of your career, Chaundi!
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The CACFP renewal deadline was set for 9/1 to allow program specialists enough time to review renewal applications prior to the beginning of fiscal year 21–22 on October 1.
It may take up to 30 days for your renewal application to be approved. Renewals submitted after September 1, 2021, risk not being approved in time for their centers to claim meal reimbursement starting on October 1, 2021.
If you have not submitted your renewal yet use this checklist to complete your renewal.
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Annual Training- Review the Annual Training Reminder for more details
- Ounce Equivalents (Oz. Eq.) 101 Training
- FY22 CACFP Annual Updates Webinar
- Annual Civil Rights Training
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WINS Application- Review the Renewal Reminder for more details
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Study Month- Review the Study Month Reminder for more details (not required for Emergency Shelters and At-Risk Programs)
- Please note, study month numbers cannot be added in WINS until all components of the WINS renewal application have been approved by your program specialist.
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Meal Distribution Plan (MDP)- Review the MDP Reminder to assist you in determining if this is needed.
Review the Specialist’s Insider Tips for Renewal article for additional assistance.
Monthly claims are due by the 15th of each month following the claim period. All claims entered in WINS and in OK to Pay status will process for payment at the end of the month. Here are some important reminders about claiming in the Washington Integrated Nutrition System (WINS):
General Claiming Reminders
- Monthly claim data must be in "OK to Pay" status by 5:00 pm PT on the 15th.
- WINS will automatically log all users out of the system on the 15th of each month at 5pm PT.
- Ensure to give yourself enough time to input all claiming data so the claim is in “OK to Pay” status.
- Once WINS closes down the claiming option users are not allowed to input claim data until after the monthly claim reconciliation process is complete. This can take up to two business days.
- Didn't submit your claim by the 15th? That's okay! File your monthly claim by the 60-day deadline.
- Example: The August 60-day claim deadline is November 1, 2021.
- Claim reimbursements that are not entered into WINS or not in OK to pay status will NOT process for payment by the end of the month.
- The 20-21 Claim Processing Dates Information Sheet takes weekends and holidays into consideration for the 60-day deadlines. You may want to print or bookmark this information.
- Refer to the Claims Reference Sheet for details on what to do if you don't submit your claims by the 60-day claim deadline.
- Errors must be resolved for claims to be paid. WINS has multiple edit checks to help resolve issues before your claim is submitted.
- Review the Claiming Error Messages in WINS Information Sheet for more details on possible errors.
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Common Errors
- Total Attendance is entered with the claim and is the sum of children in attendance each day during the month. Meals claimed in excess of Total Attendance will result in a claim error.
- WINS edit checks the number of approved operating days for each site to the number of operating days entered in the site claim. If these numbers don’t match, the claim will go into error status.
- Pro-Tip: Always select “Preview Errors” at the bottom of each site claim once information is entered.
Claiming Resources
Have Questions? Please contact Hydie Kidd, Fiscal Supervisor, or Pam Fravel, Fiscal Analyst.
The Food Buying Guide (FBG) is a resource for food yield for all Child Nutrition Programs. You can use this tool to determine how much food to purchase and the contribution to the meal pattern.
Join us for a Live Session!
Over the past few months we've released trainings to help you use this amazing tool!
1. Intro to the Food Buying Guide
Review the Intro to the Food Buying Guide recorded session to discover more about the FBG, the history of the guide, the updated digital version, and how to register to use the guide.
2. Using the FBG
View the Using the Food Buying Guide webinar to discover how to use the FBG Calculator, creating a shopping list, generating your Shopping List, and; how to input your own recipes!
3. Practice Using the FBG!
Now it's time for some hands-on practice! Join this live session for a review of using the guide and some time to practice in small groups. Bring your menus!
Register for Practice Using the FBG
Date: Thursday, September 16, 2021
Time: 1:30 – 2:30 pm PT
Registration Information
Participants register for the training using the pdEnroller platform.
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Each participant must have their own pdEnroller account to sign up for the training if you do not have one currently. You may use this link to create an account, if needed.
- Keep your confirmation email!
- This email is your portal to the training session and additional handouts for the training.
- Pro Tip: You can add events to your calendar via the event page, this way your Zoom access link is available from your calendar.
- Keep your confirmation email!
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Are STARS Credits Available for this Training? Yes! The Department of Children, Youth, and Families (DCYF) has specific requirements for which trainings can offer STARS credits. If you attend the LIVE Using the FBG session, you will meet these requirements and receive STARS credit. To receive credit, participants must:
- Register, log into, and participate in the live session.
- Participants must register and attend the training session using their individual log in information. We will not allow multiple people to sign into one computer to receive STARS credits.
- OSPI CNS must be able to confirm participation in trainings. We do this by having individuals sign into the training using their personal login information provided by Zoom.
Questions? Please email Samantha Brueske, Training and Communications Specialist.
Do you believe in the power of good nutrition? Are you interested in assisting school districts and other institutions in providing children with healthy and nutritious meals? CNS is seeking skilled candidates for several positions. Does this sound like you? Apply to join the CNS team today!
Current Recruitments
Coming Soon
- Administrative Program Specialist – Financial
- Administrative Assistant – Food Distribution Program
Ounce Equivalent requirements begin 10/1! Have you shared details with your staff?
Does your staff know how many crackers they need to serve in order to have the grains portion meet the minimum amount based upon the age of the child? Ounce Equivalents 101 was part of Annual Training requirements this year and can help you decide if any adjustments are needed for your menus and production amounts.
If you haven't shared the training with your staff, now is a great time to do so!
Staff responsible for menu planning for your sites or your organization should watch the Ounce Equivalents 101 recorded training.
Some of you might want to consider making up a quick reference sheet that lists out all of the grains you serve, and what portions are required for each age group. Others may just need to provide staff access to the Team Nutrition resource–Using Ounce Equivalents for Grains in the Child and Adult Care Food Program.
About Ounce Equivalents
Ounce equivalents allow you to credit for the amount of grains that is in any given grain product. Many grain products have additional ingredients like oil, milk, and eggs that can increase the weight of the final products. Because of this, the amount of grains in a product can vary from item to item.
Consider a standard dinner roll and compare it to a waffle—while a bread roll might be smaller than the waffle, the amount of creditable grain flour in the product might be the same because it is mostly grains, while waffles include other ingredients.
In addition, grain products may vary in sizes. Waffles and other grain items come in many different sizes with some crediting for far larger portions than the minimum.
Resources
Questions? Please contact your CACFP Specialist.
Starting September 15, the National Farm to School Network in partnership with Michigan State University Center for Regional Food Systems will be launching the 2021 National Farm to Early Care and Education Survey. The goal of the national survey is to collect information from early care and education (ECE) providers about activities that fall under the broad heading of Farm to ECE.
This includes:
- Purchasing and serving local foods
- Conducting educational activities related to local foods, or
- Creating and tending gardens
What to Expect
Even if you do not currently participate in these activities, please submit your responses. Your response will help inform farm to ECE programs and policy at the national and state level!
- On September 15, ECE providers will receive an email from the National Farm to School Network with the subject line “Feedback Requested: NFSN Farm to Early Care and Education Provider Survey.”
- Follow the link in the email to respond to the survey and be eligible to win a farm to ECE curriculum.
Questions? Please email Lacy Stephens at the National Farm to School Network.
OSPI Child Nutrition Services invites you to participate in Farm to CACFP Week!
You can engage children and families by including fresh, local foods in your CACFP menu and offering food-related enrichment activities to your program participants during the week of October 4–8, 2021.
Including fresh, local foods in the menus increases meal quality and supports local farmers. Nutrition and agriculture enrichment activities have been shown to increase kids’ consumption of fruit and vegetables as well as their willingness to try new foods.
Take the Pledge
Take the pledge to participate in Farm to CACFP Week! You can plan to serve at least one local food item, offer at least one food-related educational activity, and share your efforts over social media or another communication method.
Resources
Questions? Please email Kendra Vandree or join her join her office hours on September 14 dedicated to answering your Farm to CACFP questions.
CACFP specialists are hosting office hours in the coming months. These meetings may be conducted as facilitated discussions highlighting several topic areas, or as a platform for Questions & Answers and open dialogue.
Office hours are meant to be a safe space to learn more about CACFP operations from discussion topics or from the questions other sponsors bring forward. You are welcome to bring your questions or just plan to listen in.
Register to attend an upcoming session!
- Tina Bischoff – Open Q and A
September 14, 1–2 pm
- Kendra Vandree – Open Q and A
September 14, 2–3 pm
- Chaundi Barboza – CACFP Budgets and Allowable Costs
September 16, 3–5 pm
- Molly Gleason – Whole Grain-Rich
September 16, 12:30–1:30 pm
- Jessica Condron – Open Q and A
September 20, 10–11 am
- Jeannette Green – Open Q and A
September 20, 1–2 pm
- Megan Harlan – Open Q and A
September 20, 1–2 pm
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Join USDA’s Team Nutrition for the Serving Snacks in the CACFP webinar!
This webinar will show Child and Adult Care Food Program (CACFP) operators how to plan and prepare reimbursable snacks for the children and adults in their care. Attendees will have the opportunity to submit questions to the presenters and to check their knowledge during the presentation.
Register for the Serving Snacks in the CACFP English Webinar
Date: Thursday, September 23
Time: 11:00 – 11:30 am PT
Register for the Serving Snacks in the CACFP Spanish Webinar
Date: Thursday, September 23
Time: 12:00 – 12:30 pm PT
Team Nutrition will provide certificates of participation to individuals who attend the entire thirty-minute webinar. The National CACFP Sponsors Association (NCA) is also offering webinar participants the opportunity to submit and track continuing education credits.
Questions or Accessibility Needs? Please email Team Nutrition for more information.
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