Use this checklist to complete your renewal by September 1!
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Annual Training- Review the Annual Training Reminder for more details
- Ounce Equivalents (Oz. Eq.) 101 Training
- FY22 CACFP Annual Updates Webinar
- Annual Civil Rights Training
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WINS Application- Review the Renewal Reminder for more details
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Study Month- Review the Study Month Reminder for more details (not required for Emergency Shelters and At-Risk Programs)
- Please note, study month numbers cannot be added in WINS until all components of the WINS renewal application have been approved by your program specialist.
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Meal Distribution Plan- Review the MDP Reminder to assist you in determining if this is needed.
Review the Specialist’s Insider Tips for Renewal for additional assistance.
Congress authorized the Paycheck Protection Program (PPP) through the CARES Act and Consolidated Appropriations Act of 2021. This was to help businesses facing extenuating circumstances due to the COVID-19 pandemic and assisted in covering payroll expenses. Some sponsors used PPP funds to pay for Child Nutrition Program (CNP) labor expenses which may impact use of Child and Adult Care Food Program (CACFP) funds. Under certain circumstances, a PPP loan may be forgiven.
If the PPP loan is forgiven:
- Any CNP expenses paid for using those forgiven PPP funds may not be claimed using CNP funds since they have already been paid with another source of federal funding.
If the PPP loan is not forgiven:
- Child Nutrition Program funds may only be used to repay that portion of the loan which was used to cover allowable CNP expenses. Program operators using CNP funds to repay any portion of a PPP loan must fully document such repayments and be able to demonstrate that funds were properly allocated and that such repayments were limited to the portion of the loan that was used to cover allowable expenses under the CNP.
Reminders
- Since PPP loans are not subject to Single Audit nor disclosure on the Schedule of Expenditures of Federal Awards (SEFA), CACFP sponsors should not include the loan amounts on the audit page of their 2021–22 WINS application in calculating total federal expenditures greater than $750,000.
- Interest due in connection with a PPP or other loan repayment is not an allowable cost and may not be paid using federal CNP funds.
- Child Nutrition Program funds may only be used to pay for allowable CNP expenses. For any portion of a PPP loan that was used to pay for non-program expenses, CNP funds may not be used for repayment.
The Food Buying Guide (FBG) is a resource for food yield for all Child Nutrition Programs. You can use this tool to determine how much food to purchase and the contribution to the meal pattern.
Join us for a Live Session!
Over the past few months we've released trainings to help you use this amazing tool!
1. Intro to the Food Buying Guide
Review the Intro to the Food Buying Guide recorded session to discover more about the FBG, the history of the guide, the updated digital version, and how to register to use the guide.
2. Using the FBG
During this webinar we reviewed how to use the FBG Calculator, creating a shopping list, generating your Shopping List, and; how to input your own recipes!
Recording coming soon to the CACFP Meal Patterns Moodle!
3. Practice Using the FBG!
Now it's time for some hands-on practice! Join this live session for a review of using the guide and some time to practice in small groups. Bring your menus!
Practice Using the FBG
Register Here
Date: Thursday, September 16, 2021
Time: 1:30 – 2:30 pm PT
Registration Information
Participants register for the training using the pdEnroller platform.
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Each participant must have their own pdEnroller account to sign up for the training if you do not have one currently. You may use this link to create an account, if needed.
- Keep your confirmation email!
- This email is your portal to the training session and additional handouts for the training.
- Pro Tip: You can add events to your calendar via the event page, this way your Zoom access link is available from your calendar.
- Keep your confirmation email!
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Are STARS Credits Available for this Training?
Yes! The Department of Children, Youth, and Families (DCYF) has specific requirements for which trainings can offer STARS credits. If you attend the LIVE Using the FBG session, you will meet these requirements and receive STARS credit. To receive credit, participants must:
- Register, log into, and participate in the live session.
- Participants must register and attend the training session using their individual log in information. We will not allow multiple people to sign into one computer to receive STARS credits.
- OSPI CNS must be able to confirm participation in trainings. We do this by having individuals sign into the training using their personal login information provided by Zoom.
Questions? Please email Samantha Brueske, Training and Communications Specialist.
Budgeting for CACFP
Budget Planning, Allowable Administrative, and Operational Costs and New Expenditure Tools.
Register Here
Date: Tuesday, August 24, 2021
Time: 1:30 – 2:00 pm PT
During this webinar we will discuss:
- Budget updates in WINS
- Defining Allowable and Unallowable Costs
- Labor Costs
- Specific Written Approval
- Expenditure Worksheet Tools
- Time at the end for a Q&As
Upcoming Lunch 'n Learn Next Week!
Tips for Organizing CACFP Records
Would you like some tips on organizing the various records you are required to keep on file for the CACFP? Discover what records are required and a way to organize them.
Register Here
Date: Thursday, September 2, 2021
Time: 1:30 – 2:00 pm PT
It has come to our attention that some companies have informed Child Nutrition Program sponsors in some locations across the nation that “due to labor shortages and warehouse capacity,” the companies are unable to serve sponsors in the upcoming program year. We are not aware of widespread challenges across the state of Washington.
As a reminder sponsors may use the authority found in federal procurement regulation 2 CFR 200.320(c)(3). This regulation allows sponsors to use the emergency noncompetitive procurement method to negotiate a new one-year contract for the 2021–22 program year. The situation described above is an appropriate time to use this provision as it is always available to sponsors if they determine that current emergency circumstances exist.
Questions? Please email the CNS Procurement inbox.
CACFP specialists are hosting office hours in the coming months. These meetings may be conducted as facilitated discussions highlighting several topic areas, or as a platform for Questions & Answers and open dialogue.
Office hours are meant to be a safe space to learn more about CACFP operations from discussion topics or from the questions other sponsors bring forward. You are welcome to bring your questions or just plan to listen in.
Register to attend an upcoming session!
- Nicki Christoferson – Open Q and A
August 27, 2:30–3:30 pm
- Terri Adolfson – Grains
August 30, 2:00–3:30 pm
- Tina Bischoff – Open Q and A
September 14, 1–2 pm
- Kendra Vandree – Open Q and A
September 14, 2–3 pm
- Molly Gleason – Whole Grain-Rich
September 16, 12:30–1:30 pm
- Jessica Condron – Open Q and A
September 20, 10–11 am
- Megan Harlan – Open Q and A
September 20, 1–2 pm
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Child Nutrition Services (CNS) invited the Institute of Child Nutrition (ICN) to conduct several FREE trainings over the coming year. These sessions can be attended by any food services staff, and we're offering STARS credit for those who participate in the live session!
There is a limit of 2 participants from each center per training.
Trainings
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Infant Meal Pattern Requirements- This training reviews requirements for serving infants in the CACFP, including: changes to the updated infant meal pattern charts and requirements for serving breastmilk and infant formula, strategies that support infants and their developmental readiness for solid foods, and requirements for serving more nutritious solid foods to infants.
Register Here
Date: Wednesday, September 8
Time: 12–4 pm PT
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CACFP Meal Pattern and Best Practices- Participants will explore the updates to the child and adult meal patterns, as well as tips and strategies for implementation. Each training session is 7-hours long, and will be spread out over 2 days for maximum effectiveness. Review this training overview for more details.
Register Here
Date: Monday, September 27 & Tuesday, September 28
Time: 12–4 pm PT
Registration Information
Participants register for the training using the pdEnroller platform.
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Each participant must have their own pdEnroller account to sign up for the training if you do not have one currently. You may use this link to create an account, if needed.
- Make sure to edit your profile to include your STARS ID to make getting your STARS credits easier!
- Keep your confirmation email!
- This email is your portal to the training session and additional handouts for the training.
- Pro Tip: You can add events to your calendar via the event page, this way your Zoom access link is available from your calendar.
- Can't Attend?
- Log into your account.
- Select your name in the upper right hand corner.
- Click on 'My Events'.
- Upcoming events appear at the top of your screen, you should see the class and a 'Cancel Registration' button.
- You can cancel your registration at any time using pdEnroller.
- Waitlist Participants:
- PdEnroller notifies CNS of the number of interested participants and automatically creates a waitlist when the session is filled.
- If someone cancels their attendance, pdEnroller automatically notifies the next person on the waitlist and gives them an opportunity to register - keep an eye out in your emails.
IMPORTANT:
- The ICN requires a minimum of 15 registrants per session to conduct the training. If there are not a minimum of 15 registrants, the training will be canceled.
- There is a limit of 25 participants for each session.
Have Questions? Please email Samantha Brueske, Training and Communications Specialist.
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August 30
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June Claim 60-day Deadline - if you haven't already, submit your claim
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September 1
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FY22 Renewal applications due in WINS - Make sure your training requirements are complete!
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September 15
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August Claim Due in WINS!
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